HomeMy WebLinkAboutAgenda Report - September 15, 1999 E-04CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Padmount Transformers ($27,086.20)
MEETING DATE: September 15, 1999
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase of 16 padmount transformers from Howard Industries, Laurel,
Mississippi, in the amount of $27,086.20.
10 ea 50KVA Single -Phase Padmounts $15,623.75
6 ea 75KVA Single -Phase Padmounts $11,462.45
BACKGROUND INFORMATION: On February 17, 1999, the City Council authorized purchase of several
sizes of polemount and padmount transformers, including two sizes of
single-phase padmount units, from Howard Industries of Laurel, MS.
In July, Howard Industries, the low bidder for ten 50KVA and six 75KVA single-phase padmounts, completed
delivery of the order, then in August delivered a duplication of the order. It is this duplicatation (ten 50KVA and
six 75KVA single-phase padmounts) that staff is recommending approval to purchase.
Purchase is recommended for a couple of reasons. First, the transformers will be needed within the next six
months to cover the increased development activity in the city, while manufacturers' delivery leadtimes have
increased dramatically (the heat wave on the East Coast boosted demand on electric utilities' systems,
leading to a higher -than -normal failure (and replacement) rate in distribution transformers). Second, Howard
has agreed to defer billing on these sixteen transformers until March, 2000.
To recap the overall bid, on January 27, 1999, bids for 22 polemount and 23 padmount transformers were
opened and total life -cycle costs were evaluated. Life -cycle costs are the combined total of purchase price
plus cost of operation based on estimated power loss during the projected life of the transformer. Proposals
are also evaluated on the basis of compliance with equipment and bid specifications. Failure to comply with
both may lead to disqualification of the bid. A summary of the bid evaluation for the 50KVA and 75KVA
padmount units is attached as Exhibit A.
FUNDING: Electric Utility Department 1999-2001 Fiscal Year Operating Plan,
AladLIWVallow, Electric Utility Director
Funding Approved:
uJz 9,,. M `0�
Vicky McAthie, Finance Director
Prepared by Joel Harris, Purchasing Officer
APPRDvED:
PAD CC2J(h—rd)
H. Dixon Flyhn — City
09/01/99
EXHIBIT A
Transformer Bid Evaluation
Bid Opening Jan. 27, 1999
50KVA 240/120 Volt 10 Pad Qty 10
Unit Price
Extended Price
Price w/ Tax
Cost of Losses
Life Cycle Cost
Howard Industries Inc. A
$1,450.00
$14,500.00
$15,623.75
$9,460.00
$25,083.75
Howard Industries Inc. B
$1,158.00
$11,580.00
$12,477.45
$13120.00
$25,597.45
Kuhlman Transformers Versailles KY
$1,163.00
$11,630.00
$12,531.33
$13,380.00
$25,911.33
Power Systems, Milwaukee, WI
$ 990.00
$ 9,900.00
$10,667.25
$15,540.00
$26,207.25
-Cooper
Central Moloney, Inc., Pine Bluff, AR
$1,289.00
$12,890.00
$13,888.98
$12,620.00
$26,508.98
G E Supply Co. Sacramento
$1,066.00
$10,660.00
$11,486.15
$17,280.00
$28,766.15
Wesco Distribution, San Francisco
$1,103.00
$11,030.00
$11,884.83
$17,260.00
$29,144.83
Jerry's Electric, Inc., Colman, SD
$1,394.80
$13,948.00
$15,028.97
$17,280.00
$32,308.97
75KVA 240/120 Volt 10 Pad Qty 6
Unit Price
Extended Price
Price w/ Tax
Cost of Losses
Life Cycle Cost
Howard Industries, Inc. A
$1,773.00
$10,638.00
$11,462.45
$ 7,800.00
$19,262.45
Howard Industries Inc. B
$1,415.00
$ 8,490.00
$ 9,147.98
$10,776.00
$19,923.98
Kuhlman Transformers, Versailles KY
$1,531.00
$ 9,186.00
$ 9,897.92
$10,188.00
$20,085.92
Power Systems, Milwaukee, WI
$1,229.00
$ 7,374.00
$ 7,945.49
$12,168.00
$20113.49
-Cooper
Central Moloney, Inc., Pine Bluff, AR
$1,510.00
$ 9,060.00
$ 9,762.15
$11,208.00
$20,970.15
Wesco Distribution, San Francisco
$1,473.00
$ 8,838.00
$ 9,522.95
$11,556.00
$21,078.95
G E Supply Co., Sacramento
$1,312.00
$ 7,872.00
$ 8,482.08
$14,088.00
$22,570.08
Jerry's Electric, Inc., Colman, SD
$1,798.50
$10,791.00
$11,627.30
$14,220.00
$25,847.30
RESOLUTION NO. 99-138
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF
PADMOUNT TRANSFORMERS
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to
do so; and
WHEREAS, on February 17, 1999 the City Council authorized the purchase of
several sizes of polemount and padmount transformers; and
WHEREAS, in July Howard Industries, the low bidder for the padmount
transformers, completed delivery of the order and then in August delivered a duplication of
the order; and
WHEREAS, staff recommends purchasing the duplicated order because the
transformers will be needed within the next six months to cover the increased
development activity in the City, and in addition, Howard Industries has agreed to defer
billing on these sixteen transformers until March 2000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
approves the purchase of 16 padmount transformers for the Electric Utility Department
from Howard Industries of Laurel, Mississippi in the total amount of $27,086.20.
Dated: September 15, 1999
I hereby certify that Resolution No. 99-138 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 15, 1999, by the following
vote:
AYES: COUNCIL MEMBERS — Mann, Nakanishi and Land (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS — Pennino
ALICE M. R IMCHE
City Clerk
99-138