HomeMy WebLinkAboutResolutions - No. 2015-168RESOLUTION NO. 2015-168
A RESOLUTION OF THE LODI CITY COUNCIL DECLARING THE BID
OF ATLAS COPCO USA HOLDINGS, INC., AS NON-RESPONSIVE;
REJECTING THEIR BID, THEREBY RESCINDING RESOLUTION
NO. 2015-108; AUTHORIZING THE CITY MANAGER TO AWARD THE
BID TO AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH CLEAN ENERGY FUELS, OF NEWPORT BEACH, FOR
MONTHLY PREVENTATIVE MAINTENANCE AND ON-CALL
REPAIRS TO THE COMPRESSED NATURAL GAS FUELING
STATION; AND FURTHER AUTHORIZING THE
PUBLIC WORKS DIRECTOR TO EXECUTE AN EXTENSION
WHEREAS, since 2002, the City has contracted with Atlas Copco USA Holdings,
Inc., to perform monthly inspections and maintenance on the compressed natural gas
(CNG) fueling station; and
WHEREAS, the contract for the monthly inspections, maintenance and on-call
repairs expired on July 31, 2015; and
WHEREAS, staff received two written quotes, as follows:
Monthly Per Hour Overtime Per
Maintenance Rate Hour Rate Markup
Atlas Copco USA Holdings, Inc. $1,572 $114 $171 (5)%
Clean Energy Fuels $2,475 $105 $160 30%
WHEREAS, at the July 15, 2015 meeting, the City Council adopted Resolution
No. 2015-108, awarding the bid to and authorizing the City Manager to execute a
Professional Services Agreement with Atlas Copco USA Holdings, Inc.; and
WHEREAS, on July 17, 2015, copies of the Professional Services Agreement
were sent for signature to Atlas Copco USA Holdings, Inc., to be returned to the City
within ten days of receipt. Despite multiple attempts by staff to inquire on the status, a
signed Agreement has not been received to date; and
WHEREAS, on August 25, 2015, a certified letter was sent to Atlas Copco USA
Holdings, Inc., informing them of the City's intent to declare the bid as non-responsive,
reject their bid, and award the contract to the next bidder; and
WHEREAS, staff recommends that the City Council declare the bid of Atlas
Copco USA Holdings, Inc., as non-responsive; reject their bid; award the bid to and
authorize the City Manager to execute a two-year Professional Services Agreement with
Clean Energy Fuels, of Newport Beach, for monthly preventative maintenance and
on-call repairs to the compressed natural gas fueling station, in an amount not to exceed
$83,400 over a two-year period; and further authorize the Public Works Director to
extend the agreement for one additional year, if in the best of interests of the City to do
so.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
reject the bid of Atlas Copco US Holdings, Inc., for monthly preventative maintenance
and on-call repairs to the compressed natural gas fueling station as being
non-responsive, thereby rescinding Lodi City Council Resolution No. 2015-108; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby award the
bid and authorize the City Manager to execute a Professional Services Agreement with
Clean Energy Fuels, of Newport Beach, California, for monthly preventative
maintenance and on-call repairs to the compressed natural gas fueling station, in an
amount not to exceed $83,400; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
the Public Works Director to execute a one-year extension to the agreement, if in the
best interest of the City to do so.
Dated: September 16, 2015
I hereby certify that Resolution No. 2015-168 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 16, 2015, by the
following vote:
AYES: COUNCIL MEMBERS — Kuehne, Nakanishi, and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Chandler and Mounce
ABSTAIN: COUNCIL MEMBERS — None
4UNIFE . FERRAIOLO
City Clerk
2015-168