HomeMy WebLinkAboutResolutions - No. 2015-140RESOLUTION NO. 2015-140
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE A
SERVICE AGREEMENT WITH GRANICUS, INC., FOR
RENEWAL OF MANAGED SERVICES AND SOFTWARE
FOR GRANICUS SOLUTION AND ADDITION OF
BOARDS AND COMMISSIONS PROGRAM, AND
FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE EXTENSIONS
WHEREAS, since 2008, Granicus, Inc., has provided Granicus Solution, the
software and managed services the City Clerk's Office utilizes for Council agendas and
minutes; and it is now time to renew the current contract; and
WHEREAS, the City Clerk's Office currently manually maintains all paperwork in
relation to membership, expiration of terms, resignations, recruitment, eligibility, and
appointments of the 14 City boards, commissions, and committees; and
WHEREAS, Granicus, Inc., offers an add-on package to facilitate the
management of boards and commissions, which in addition to simplifying the labor-
intensive process of managing the required paperwork for these groups, also provides
for an on-line application utilizing the City's website, increasing the ease of the
application process; promotes vacant board and commission positions on the City's
website and across social networks; auto -generates communications and follow-up for
all steps of the application and appointment process; and provides monitoring
capabilities and alerts for term expirations and vacancies. Cities utilizing the program
have seen an increase in applications, as well as greater diversity in the applicant pool;
and
WHEREAS, staff recommends that the City Manager be authorized to execute a
three-year Services Agreement for managed services and software for Granicus
Solution, and the additional boards and commissions program, subject to the annual
cost not exceeding the sum of $26,231 annually; and
WHEREAS, staff further recommends that the City Manager be authorized to
execute annual extensions for managed services and software for Granicus Solution and
the additional boards and commission's program, until such time that the City
discontinues the service, subject to an annual cost not exceed the sum of $30,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a three-year Service Agreement with Granicus,
Inc., of Denver, Colorado, for renewal of managed services and software for Granicus
Solution, and the additional boards and commissions program in the amount of $26,231
annually; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Manager to execute extensions until such time as the City discontinues the
Granicus service, subject to the annual cost not exceeding the sum of $30,000, if in the
best interests of the City to do so.
Dated: August 19, 2015
hereby certify that Resolution No. 2015-140 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held August 19, 2015, by the
following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
g��IFER . FERRAIOLO
Ci#y Clerk
2015-140