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Home My WebLink AboutResolutions - No. 2015-138RESOLUTION NO. 2015-138 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO APPROVE THE PURCHASE OF A JOHN DEERE 310SL 2WD BACKHOE LOADER FT4 FROM PAPE MACHINERY, INC., OF FRENCH CAMP; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT ON BEHALF OF THE CITY OF LODI WHEREAS Lodi Electric Utility (LEU) maintains approximately 123 miles of overhead electric lines and 105 miles of underground electric lines, as well as four substations, to deliver safe and reliable electric service to nearly 26,000 customers; and WHEREAS, to facilitate maintenance on the system in an efficient manner, LEU requires a fleet that is appropriately equipped and configured for specialized tasks that are unique to an electric utility environment; and WHEREAS, LEU currently utilizes a 1990 model year Case 580K backhoe for its earthwork needs and the Fleet Policy recommends this equipment be considered for replacement at seven years from its in-service date; and WHEREAS, as of today, LEU has been using this piece of equipment for 25 years and it has surpassed its useful service life and is in frequent need of repairs; and WHEREAS, a John Deere 310SL 2WD Backhoe Loader FT4, as configured on Exhibit A attached hereto, will enable LEU staff to perform tasks efficiently and support LEU's ongoing efforts to provide safe and reliable electricity to the community; and WHEREAS, this backhoe will be a valuable asset to the utility and will provide versatility in its application; this piece of equipment can be used by all Construction and Maintenance Divisions for a wide array of tasks that require earthwork; and WHEREAS, staff recommends the purchase be made under the California Multiple Award Schedule (CMAS); and WHEREAS, per Lodi Municipal Code §3.20.045, as well as Fleet Policies and Procedures, the bidding process may be waived when it is advantageous for the City to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures; and WHEREAS, staff recommends that the City Council authorize the City Manager to approve the purchase of a John Deere 310SL 2WD Backhoe Loader FT4, utilizing CMAS Contract Number 4-08-23-0022A, as specified in Exhibit A attached hereto, and made a part of this Resolution, in an amount not to exceed $99,610. CMAS Estimated Tax CA Tire Recycling Fee Grand Total $92,224.77 $7,377.98 $7.00 $99,609.75 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to approve the purchase of a John Deere 310SL 2WD Backhoe Loader FT4, utilizing CMAS Contract Number 4-08-23-0022A, as specified in Exhibit A attached hereto and made a part of this Resolution, from Pape Machinery, Inc., of French Camp, California, in an amount not to exceed $99,610; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract on behalf of the City of Lodi. Dated: August 19, 2015 I hereby certify that Resolution No. 2015-138 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 19, 2015, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NIFER . FERRAIOLO d y Clerk 2015-138 07/20/15 City of Lodi Electric Utilities MACHINERY 1331 South Ham Lane I� Lodi, CA 95242-3995 Phone; (209) 333-6740 JOHN DEERE 310SL 2WD BACKHOE LOADER FT4 CMAS CONTRACT # 4-08-23-0022A EXHIBIT A CODE DESCRIPTION LIST PRICE OA70T 310SL BACKHOE LOADER $ 112,506.00 1065 John Deere PowerTech PWL 4.51- (276 Cu. In.) Engine Meets Final Tier 4 and Stage IV Emissions with Net Peak Power of 99 Hp. $ 9,494.00 1700 JDLink Ultimate Cellular for the Americas, excluding Costa Rica In Base Price 2401 English Decals with English Operator and Safety Manuals In Base Price 3035 2 Wheel Drive with 5F/3R Powershift Transmission ($ 9,872.00) 2035 Cab $ 12,889.00 8685 Dual Batteries With Disconnect and Jump Post $ 529.00 6010 Standard Dipperstick In Base Price 6210 No Auxiliary In Base Price 5285 Pilot Controls, Two Lever, with Pattern Selection $ 2,594.00 5656 24" (610 mm) Wide, Heavy -Duty, 7.5 Cu. Ft. (0.21 Cu. M.) Capacity Bucket $ 1,276.00 5420 Multi -Brand Quick Coupler $ 1,399.00 7080 Three -Function Loader Hydraulics, Single Lever $ 3,181.00 8475 1000 Lb. (454 kg) Front Counterweight $ 1,337.00 4446 Galaxy 19.51-- 24 in. 12 PR Rear & 12.5/80-18 12PR Front $ 64.00 7685 1,32 Cu. Yd. (1.0 Cu. M.), 92 in. (2.34 m) Wide Multipurpose Bucket $ 6,910.00 9110 Ride Control $ 1,935.00 9920 Exterior Rear View Mirrors (2) $ 334.00 9919 Sun Visor $ 92.00 9060 Front View Mirror $ 80.00 9210 Left Side Console Storage with Cup Holders $ 79.00 9965 Seat, Cloth Air -Suspension $ 490.00 9905 Strobe Light $ 572.00 9140 Heavy -Duty Backhoe Bucket Cylinder $ 266.00 AT437340 BKH Pin -on Bucket 18 In. (457 mm) Heavy -Duty 5.1 Cu. Ft. (0.14 Cu. M.) $ 1,216.00 07/20/15 JOHN DEERE LIST PRICE CMAS DISCOUNT (37.42%) $ 147,371.00 ($ 55,146.23) CMAS CONFIGURED PRICE $ 92,224.77 SALES TAX (8.00%) $ 7,377.98 CA TIRE RECYCLING FEE $7.00 TOTAL CMAS SALES PRICE $ 99,609.75 Standard Warranty: 12 months / unlimited hours full machine warranty Brian Heavey Territory Manager Pap6 Machinery, Inc. 8621 S. EI Dorado St. French Camp, CA 95231 Cell: (209) 247-5317 bheavey@papemachinery.com www.papemachinery.com