HomeMy WebLinkAboutAgenda Report - June 16, 1999 E-15CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Continue Participation in California Department of General Services CMAS Contracts for
Purchase of Desktop Computers
MEETING DATE: June 16, 1999
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council adopt the attached resolution to continue the
purchase of budgeted desktop computers, in aggregate amounts of $15,000 or less, from either Micron Electronics
or Dell Computers, under CMAS contracts awarded to each by the California Department of General Services
(DGS). Such purchases would continue to be made without further bidding, and the City Council would continue to
receive quarterly reports of purchases under this resolution.
BACKGROUND INFORMATION: On August 6, 1997, the City Council adopted Resolution 97-108
authorizing staff to purchase desktop computers as budgeted for 1997-99, in aggregate amounts of $15,000 or
less, using CMAS agreements with Micron or Dell.
The California Multiple Award Schedule (CMAS) program was established to provide client agencies and local
governments with an easy and value -effective procurement option for information technology and commodity
products and services. CMAS contracts are based on either Federal GSA Contracts, or upon a competitive bid,
negotiation or assessment of contractor products and prices. With CMAS agreements, local governments are
given the flexibility to select products or services according to their business needs, with considerations for price,
warranty, supplier performance and brand names. (Additional information about CMAS is available on the Internet
at www.pd.dgs.ca.gov/acqui/cmas.htm).
Both Micron and Dell have been awarded WAS contracts by DGS. Both contracts provide established discounts
off list prices, so product and price comparisons may be obtained on-line in minutes. Both manufacturers are
highly rated for Reliability and Service by PC Magazine, and both offer attractive pricing. Further, computers from
both sources are used widely within the City, so authorization to use CMAS contracts would give departments the
ability to maintain consistency within their organization at extremely competitive prices, without incurring the
additional time and expense of competitive bidding.
It is therefore recommended that the City Council authorize the purchase of desktop computers, in amounts of
$15,000 or less, using CMAS agreements with either Micron or Dell, without further competitive bidding or Council
approval. Staff would continue to provide the City Council with quarterly reports of purchases under this resolution,
and for computer purchases in excess of $15,000, staff would continue to submit its recommendations to the City
Council for review prior to solicitation of bids. This contract will apply to fiscal years 1999-2001.
Prepared by Joel Harris, Purchasing Officer
APPROVED:
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Stan Helmle, Information Systems Manager
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Dixon Flynn -- City
RESOLUTION NO. 99-88
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING STAFF TO
CONTINUE PARTICIPATION IN CALIFORNIA DEPARTMENT OF GENERAL
SERVICES CMAS CONTRACTS FOR PURCHASE OF DESKTOP
COMPUTERS IN AGGREGATE AMOUNTS OF $15,000.00 OR LESS FOR
FISCAL YEARS
1999-2001
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WHEREAS, the California Multiple Award Schedule (CMAS) program was established to
provide client agencies and local governments with an easy and value -effective procurement
option for information technology and commodity products and services; and
WHEREAS, CMAS contracts are based on either Federal GSA Contracts or upon a
competitive bid, negotiation or assessment of contractor products and prices; and
WHEREAS, CMAS agreements give local governments more flexibility to select products
or services according to their business needs, with considerations for price, warranty, supplier
performance and brand names; and
WHEREAS, both Micron Electronics and Dell Computers have been awarded CMAS
contracts by the California Department of General Services and are highly rated for reliability and
service by PC Magazine and both offer attractive pricing.
NOW THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby authorize
staff to purchase desktop computers as budgeted for 1999-2001, in aggregate amounts of
$15,000.00 or less, using CMAS agreements with either Micron Electronics or Dell Computers,
without further competitive bidding or Council approval; and
BE IT FURTHER RESOLVED, that computer purchases in excess of $15,000.00 would
be submitted to the City Council for approval prior to solicitation of bids.
Dated: June 16, 1999
1 hereby certify that Resolution No. 99-88 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held June 16, 1999 by the following vote:
AYES:
COUNCIL MEMBERS — Hitchcock, Mann, Nakanishi, Pennino and Land
(Mayor)
NOES:
COUNCIL MEMBERS — None
ABSENT:
COUNCIL MEMBERS — None
ABSTAIN:
COUNCIL MEMBERS — None
ALICE M. REI CHE
City Clerk
99-88