HomeMy WebLinkAboutResolutions - No. 2013-198RESOLUTION NO. 2013-198
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING CITY MANAGER TO APPROVE THE
SOLE -SOURCE PURCHASE OF A REPLACEMENT
DUMP TRUCK FROM DOWNTOWN FORD SALES, OF
SACRAMENTO, AND APPROPRIATING FUNDS
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WHEREAS, the Electric Utility (EU) currently uses a 1979 dump truck for hauling
material and large transformers to and from job sites; and
WHEREAS, with nearly 40,000 miles and more than 30 years of service life, it
has outlived its usefulness and is no longer safe to operate; and
WHEREAS, replacement parts are not available and the extensive amount of
downtime due to breakdown renders this vehicle unusable to EU field staff; and
WHEREAS, to date, the EU has spent over $45,000 on repairs, and the vehicle
currently remains out of service, awaiting replacement parts to the braking system that
are not available or far more costly than any remaining service life this vehicle will
provide; and
WHEREAS, EU staff began researching replacement vehicles via the California
Multiple Award Schedules (CMAS) and located a 2010 Ford F-450 dump truck, new and
unregistered at Downtown Ford Sales that was on the 2010 CMAS list; and
WHEREAS, this vehicle is sufficiently equipped as -is to address EU needs and
comes with an as -new warranty; and
WHEREAS, a comparably equipped vehicle will cost in excess of $50,000; and
WHEREAS, Downtown Ford Sales has provided a quote of $39,950 for this new
vehicle as attached in Exhibit A, resulting in a replacement vehicle cost savings of
approximately $10,000; and
WHEREAS, per Lodi Municipal Code Section 3.20.070, bidding shall be
dispensed with when the City Council determines that the purchase or method of
purchase would be in the best interest of the city; and
WHEREAS, EU staff requests the City Manager be authorized to sole source this
purchase and to make an appropriation adjustment based upon the final estimated price
of $43,250, which includes the purchase price of $39,950 plus all taxes and fees.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to sole source the purchase of a 2010 Ford F-450 from
Downtown Ford Sales, of Sacramento, in the amount not to exceed $43,250; and
BE IT FURTHER RESOLVED that funds in the amount of $43,250 be
appropriated for this purchase from the Electric Utility Outlay Reserve Fund (161.3205).
Dated: November 20, 2013
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I hereby certify that Resolution No. 2013-198 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held November 20, 2013, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce,
and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — Non
DI d2fiL-OLSON
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2013-198
EXHIBIT A
THIS IS YOUR QUOTE RJM1011612013
DOWNTOWN FORD SALES
525 N16th Street, Sacramento, CA. 95811
916-442-6931 fax 916-491-3138
QUOTATION
Customer
CITY OF LODI
Address
City ATTN: CJ BERRY
`Phone 209.333.6764 J
Date 10/16/2013
REP BOB MILLOY
Phone 916-230-2569
FOB
Qty
Description
Unit Price
TOTAL
1
2010 FORD F450 4 X 2 Regular Cab Chassis (NEW)
$39,950.00
$39,950.00
with Harbor 9' Dump Body with Rugby Electric/Hydr.
Hoist
-6.4 L Diesel Engine
-6-SPD Auto Transmisslon
-16,500 GVWR Package
-Trailer Brake Controller
-Cloth Bench Seat
-Molded Black Cab Steps
-Tilt Wheel / Cruise Control-
-Truck Chassis is White in Color
-Class V Receiver Hitch, 10,000 lbs Capacity
-Dump Body Is painted black
Subtotal
$39,950.00
Delivery
Not Inc[
$80.00
Doc Fee
DMV
Weight Fee
$3,202.40
Safes Tax
Rebates
CA Tire Tax $10.50
TOTAL DUE $43,242.90
Truck is subject to prior sale