The URL can be used to link to this page

Home My WebLink AboutResolutions - No. 2012-18RESOLUTION NO. 2012-18 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those records is hereby authorized. Dated: March 7, 2012 ------------------------------------------------------------------- ------------------------------------------------------------------- hereby certify that Resolution No. 2012-18 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 7, 2012, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi, and Mayor Mounce NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS— None &OHL City Clerk 2012-18 City of Lodi • r •- • ;• •: • •;' 2012 JAN A A�1O: 3 I e owr listed department records have been retained in accordance with the C I T'C' 'f Mcords Management Program Policy and Procedures and with applicable CITYf errand state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attomey, these records will be properly destroyed/disposed of. Note. Documents W71 be reviewed for historical 1 if., E i in the archives_ D is h h tin LIM tic or fi, ii will not be destroyed Department: internal Services Date: 1/12/2012 Total No. of Pages: one Proposed Destruction Date: T -SD Division: Risk Management Prepared E�r: Janet Hamilton Signature: Record Series Title Same as Retention Schedule Dates of Records From and To Storage Loc i' Box No. Claims, Damages 2006 Parking Garage 1 Claims, Damages 2005 Parking Garage. 2 Risk Management Reports 2006-2010 Parking Garage 3 Department Head: Date: t City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney:]T��Date' �-- Destruction Completed By: Printed Name Signature Date Attachment A — For►n 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessmentthat records are notrelevant to existing orantlolpated litigation. City of Lodi The below -listed department records have,been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attomey, these records will be properiydestroyed/disposed of. Department: intemalServices Date: Total No. cf Pages: 1 1 Proposed Destruction ate: TBD Division: Human Resources Prepared By: Signet Dean Guako Dates of Records Storage Locati4n V Box No. From and To Record Series Title Same as Retention Schedule Recruitment Examination Files All files priorto December31 2009 Basement 221 W. Pine St. SalarySurveys All files priorto December31 2008 Basement 221 W. Pine St. Employment Files (Terminations)— Hours All files priorto December31 2005 Basement 221 W. Pine St. Employment Files (Terminations)— Salary All files priorto December31 2006 Basement 221. W. Pine St. Department Hea �f Date: 1 z ! '�-- City Clerk: Date: Consent is hereby given to destroy the above -listed records: *CityAttomey: Destruction Completed By. Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifiesa GRY Adarney assessment thatrecords are notrelevantto existingorantidpatedfiggation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properiydestroyed/disposed of. Documents involved in litiaation or7300ffig audit w l not be destroyed. Department: Date: Total No. of Pages: Proposed Destruction Public Works 1110112 4 Date: 3/31/12 Division: Prepared By: Signature: Administration/EngineeringAdministration/Engineering Pam Farris Record Series Title Dates of Records Storage Location Box No. Same as Retention Schedule From and To Consumer Price Indexes 1995-2007 City Hall 1 Agreement for Consulting Services- 5/01-9/01 City Hall Wilidan Associates Certificatesof Purchase 1996 City Hall 1 Consultant Bills 1/87-3/99 City Hall Efficiency Committee 12/93-3/94 City Hall Public Works Retreat 1993 City Hall Utility Coordinating Committee 2001 —2004 City Hall Cellular Phone Bills —Hall i Claims V02 —12/04 City Hall Minolta 5000 Copier 6/00-8/07 City Hall Minolta 3050 Copier 9/95-6/03 Ulty Hall San Joaquin County Public Works Dept. 7/92-3193 City Hall Groundwater Recharge Pilot Pro'ect Pine Street, 300 W. (Finance Building), 11/03-4/09 City Hall 2 Russ& Beverl Munson White Slough Water Pollution Control 12178-5/89 City Hall 2 Facilit - Flood Insurance Turner Road Pump Station Modifications, 8/05-9/06 City Hall 2 Turner Road Underpass Lower Sacramento Road/West Frontage 4/08-10108 City Hall 2 Road Wastewater Pipe Improvements (Savberry Drive to Te'on Street White Slough Water Pollution Control 11102-5/06 City Hall 2 Facility Generator Standby Powers stem White Slough Water Pollution Control 2/06-11106 City Hall 2 Facility Generator Holding Pond No. 1 Rehabilitation 12751 N. Thomton Road HenryGlaves Park and Beckman Park 9/07-5/08 City Hall 2 Restroom Re IacementProjects Lodi Lake Bicycle/Pedestrian Corridor 2/97-4/02 City Hall 3 Pro'ect Phase 11101 W. Turner Road Lodi Lake Park Boathouse/Discovery 8/08-8/09 City Hall 3 Center Improvements 2007 Asphalt Rubber Cape Seals, Various 5/07-12109 City Hall 3 Streets 2007Asphalt Rubber Cape Seals, Various 8/07-9/07 City Hall 3 Streets Certified Payroll) Attachment A —Form 4 (Authority to Destroy Records) 'Signature certifies a City Attomey assessment fhafrecords are not relevant to existing orandcipatedffigation. City of Lodi 2006 Asphalt Rubber Cape Seals, Various 3/06-10107 Ci Hall Church Street and Sacramento Street 111/06— 11107 City Hall Cochran Road Street Improvements acl -u 2/04-12/05 Ci Hall lm Street Paving Stone Replacement 2Street to .1-cramentn St 9105 — 4/07 City Hall Lo iAvenueAsphaltConcrete 5/03-6/04 City Hall Turner Road Asphalt Concrete Resurfacing, 200 FeetWestof Pleasant 12/02-7/04 City Hall Kiwanis Club Planter at City Hall Parking 2/03-5/03 City Hall Fire Station#1 HVACOesign/Build Project 2/03-4/04 City Hall edevelopment Project No. 1 6/78-1/02 City Hall Lockeford Street& Olive CourtWater Iqrpmpnt 7/05 —10107 City Hall PCE/TC Prospective Bidders 2005 City Hall Central City Revitalization Downtown 6/97-1/98 City Hall CivicCenter Parking Structure(Watry 3/01-11/02 City Hall Cali orniaYou In SoccerAssociation Lease 2/95-3/95 City Hall California Youth Soccer Association Lease 4/95-8/97 City Hall Sacramento Street, 27 N. (Lodi Station Ea'ICapita 8/00-3/08 City Hall Improvement Budget Reques s 3/99-4/00 City Hall Office Equipment Operating Manuals No Dates City Hall Back I njury Prevention 3/92-10/96 City Hall Cal OSHAMlsc. Correspondence 5/80-3/01 City Hall Injury& Illness Prevention Program 7/91-9/95 City Hall Labor Code 1998 City Hall Safety Consultants 1/95-12/00 City Hall Worker InjuryReports 1/01-7/01 City Hall Fire Equipment Lease (1216 Fund) 8/02-8/03 City Hall Neighborhood Parks Bond 8/00-9/00 City Hall Part -Time Employees— PERS (1000 Hour 1/95-12/06 City Hall Part- !me/Summer Employees 1/98-12/00 City Hall White Slough Water Pollution Control FgHfity—ProAtyle Sports 6/98-5/01 City Hall White Slough Water Pollution Control Pignt 9/00-2101 City Hall Automated ell Controla," &ElevatedTank 9/78-8/79 City Hall 2009 Asphalt RubberCape Seal, Various 1109-6/09 City Hall Highway 12 Associa ion 8/82-1/00 City Hall APWA —ACEC Joint Task Force 9/95-6/97 City Hall APWA/CELSOC Liaison Committee 3/95-1/98 City Hall APWA — Facilities, Grounds, and Fleet 1998 City Hall Indoor Sports Facility RFP Inquiries 6/95-2/96 City Hall AttachmentA — Form 4 (Authorityto Destroy Records) City cif Lodi Highway 12/Kettieman Lane—Highway99 1/94-4/01 C1 Hall Interchan elm rovers s Measure K) Highway m n ane — ig way99 1198 5= Citya 7 Interchange Improvements (Measure K) Construction Highway 12/Kettieman Lane—Highway99 5/98-6/98 C iHall 7 Interchange Improvements (Measure K) DBE Information Highway 12/Kettieman Lane—Highway99 7/98-9/99 City Hall 7 Interchange Improvements (Measure K) Prelimina tices Call orniansNoor a er I ransportation 41M 12199 Citya 8 California unicipa ti ities ssociation 3174-11100 City Hall SJCOG Combined Road Plan 3189-3/92 City Hall SJCOG Railroad Projects (Prop 116) White Slough Water Pollution Control i 178 —12/97 City Hall F89Acre Rill oug iohthold a eroBUllLro i a 8 Facili 1999 Lease i e oug a er o u ion on ro --3199 City Hall 8 Facili Gas& Oil Leases a er as ewa er Quarterly Update 2006 Citya 8 Re rt Highway Sweeping Statementg — "U1 City Hail 8 Cal Fed Grant —Wetland Creation/Effluent 6/98-10198 City Hall Disposal San Joaquin County Grand Jury 11/94-2/96 City Hall 8 San Joaquin LocalAgency Formation 2002 City Hall Commission LAFCO San Joaquin County Engineers Council— 11/91-7/94 City Hall 8 En ineer of the Year ojkluu Highway Perlbrmance Momwlri-g— V84 M8 City Hall 8 VS stem Cit Hall e is ne 7 —10100 8 SJCOG TDA Transportation Planning tYU4 — 12196 City Hall Tech & Polic Items— Lodi arge a ppo uni ies o reven —JU City Hail 8 Pollution in San Joa uin Coun 4199 =0 City mall 9 Pine Street to Oak Street Sacramento Street ReconstrUtIon, 1999 City Hall 9 Pine Street to Oak Street— DBE Info ICIVIA Performance Survey 1 ZZI I — I I IzAl City Hall 9 Traffic Signal Installations. Various 12190 101U2 City Hall Locations (File#1) Contract Payments, Corres ondence a er as ewa er 191541 Replauement 904-7105 City Hall 10 #2 CPFe #iP re erram 10 Pro ram Project#2) Cert Pa rollFile#2) r ewa 10 Pro ram Pro' #2 Cert Pa roll File NJ ener as — City a 10 Cablin XP7— 10 Walkway Improvementsto Glaves, 3/99-4/01 C !Hall Beckman and Lodi Lake Parks Harney Lane Sanitary Landfill 3/67-10197 City Hall 11 Traffic Signal and Lighting Installation, 679 7 5100 City Hall Turner Road and Mills Avenue 11 Road/Woodhaven Road Attachment A — Form 4 (Authority to Destroy Records) "Signature certifiesa CityAttomey assessmentthat records are not relevant to existingoranticipated/it/getion, Turner Road at Lower Sacramento 5/93-7/93 City Hall Hwy 12—Keftleman/Hwy 99 Interchange 3/98-6/00 City Hall Lower Sacramento Road, Turner Road to 400 Feet North ofEilers Lane Asphalt 9/97-1101 City Hall Central City evitalizationAssessment Nqtrict 6/95-10104 City Hall Residential Street Design Standards 1998 City Hall 12 Newsrack Ordinance 5/89-6/89 City Hall 12 Performance Review 3/96-11/00 C i AaIl 12 Status of Major and Priority PW Projects 10197-2/05 CityHall RedevelopmentAgency 10197-7/07 City Hall ProfessionalServiceAgreement —Premier Uginee inqP. Sen/h, Inc 12/08-7/09 Citi Hall ProfessionalServiceAgreement—SNG & 2/01-2/03 City Hall ProfessionalService Agreement — 7/03-7/04 City Hall Professional ervice greement-- 10102-9/04 City Hall Professional a ce greement— 2/05-10/09 City Hall Finance Department Memos 2003 — 2006 City Ha I I EngineeringStatements 2004 File#1 1/04-6/04 City Hall Engineering Statements 2004 File#2 7/04-12/04 CityHall 13 Engineering Statements 2005 File#1 1/05-6/05 City Hall 13 Engineering Statements 2005 File#2 7/05-12105 City Hall 16 Engineering Statements 2006 File#1 1/06-6/06 City Hall 13 Engineering Statements 2006 File#2 7/06-12106 City Hall 13 Professional Service Agreement— apyndpw TimpthProfessional 11103-12/04 City Hall 13 Service Agreement —Ruark 4/07 —12/09 City Hall 13 Minority Business Program MBEIDBE 1100-12/03 City Hall 16 Turner Rd, PleasantAve to Hwy 99 & Stockton St, Kettleman Ln to Century Blvd PH Q%IpHnji 111/00-7/04 City Hall 13 Woodhaven Ln, ChestnutSt, Northof Ti impr Rd b 7/97-6/02 City Hall 16 Water/Wastewater Main Replacement 4/09-9/09 City Hall In all cases, original pi ns are mai tained. p De artment Head: Date: City Clerk: Date: Consent is hereby gyAn to destM the above -listed records: *City Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certfes a CityAttomey assessment that records are not relevant to ex/sting, or anticipated litigation. City of Lodi 'JAN 0 9 1011 AUTHORITY TO DESTROY OBSOLETE RECORDS �ru�vc ns�'QBv°iMs The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval cf the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department: Internal Services Date: 1/9/12 Total No. of Pages: 1 Proposed Destruction Date: Division: Finance Prepared By: Gail Glissman Signature: ` Record Series Title Same as Retention Schedule Dates of Records From and To Storage Locati n Box No. BusinessTax Applications 2006 Finance Basement CIS Daily Postings&Journals July 2005 —June 2006 Finance Basement Service Orders/Utility Contract July 2005 —June 2006 Finance Basement Correspondence July 2007 —June 2008 Finance Basement Deposit Refunds July 2005 - June 2006 Finance Basement Enforcement Technology Parking Balancinq Reports July 2005 —June 2006 Finance Basement Lodi Downtown Business Partnership Collections July 2005 —June 2006 Finance Basement Miscellaneous Receivables July 2005 —June 2006 Finance Basement Returned Checks July 2007 —June 2008 Finance Basement Pet License Applications July 2005—June 2006 Finance Basement Department Head: U City Clerk: Consent is ereby given to *City Attorney. c Destruction Completed By: e above -listed records: Date: D1—r— D D . t - n(_6 , ) ... J AttachmentA — Form 4 (Authority to Destroy Records) *Signature certifies a CityAttomey assessment thatrecords are not relevantto existingoranticipatedlitigadon. City of Lodi Printed Name Signature Date Attachment — Form 4 (Authority to Destroy Records) *Signaturecertifiesa CityAttomeyassessmentthatrecordsarenotrelevanttoexistingoranticipatedlifigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS R E C E I V E D ZQ12 J�i�tthe AM 9.31 The below -listed department records have been retained in accordance W1 City's Records Management Program Policy and Procedures and with j 1A fe Cys and state laws as set forth in the City of Lodi Retention ,t. I DI accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyedldisposed of. Department: Fire Date: 1/19/2012 Total No. of Pages: 2 Proposed Destruction #1 of 2 1 Date: TBD Prepared EV: Linda Hoover Signature: C.Qaldwqllae� Division: Administration Record Series Title (Same as Retention Schedule) Dates of Records (From and IQ) Storage Location Box No. Acct's. Payable . Invoices/CoDles 7/1/08 —6130109 Fire Admin. 1 Claim Vouchers/Copies 7/1/08 — 6130109 FireAdmin. 2 Correspondence 7/1/08 — 6130109 FireAdmin. 2 ExpendableTrust/Copies 7/1108 —6130109 FireAdmin. 2 Expend iture/Transaction Analyams Re orfs/Co ies 711108 — 6130109 FireAdmin. 2 FLSA Pay/Copies 2008 FireAdmin. 2 Holiday Pay/Copies 2008 FireAdmin. 2 Release of Care Against Medical Advice/Coies_ 711/07 —6130108 FireAdmin. 2 Strike Team Reornbursements/Copies 2008 FireAdmin. 2 Supply Order Requests/Copies 711/08 —6130109 FireAdmin. 2 Time -Off Requests 2008 1FireAdmin. 2 Department Hea : Date: City Clerk: \Ili Date: Consent is hereby given to de o the above -listed records: *City Attorney. Date' Destruction Completed By: Date: Attachment — Form 4 (Authority to Destroy Records) *signature certifies a City Atiomey assessmentthat records w e not relevant to existing or anticipated litigation. City of Lodi The below -listed department records have been retained in accordfge1 City's Records Management Program Policy and Procedures and With a � ll t �' 3 federal and state laws as set forth in the City of Lodi Retention Sche6ti7dsr'V;R; accordance with the City's Records Management Program, with the cGQrRFOfODI the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properlydestroyed/disposed of. Department: Fire Date: 1/19/12 Total Nb. of Pa es: 2 #2 cf ropose du Date: TBD Division: Administration Prepared By: Linda Hoover Signature: 54v�6W *,t{l`PI ) Record Series Title (Same as Retention Schedula) Dates of Records From and To rage Location Box No. Acct's. Payable Invoices'! 7/1/08— 6130109 FireAdmin. O:\Word\Admin Claim Vouchers/ FlectmourCopies 7/1/08 —6130109 FireAdmin. 0: or min Correspondence/Electronic Copies 2008 FireAdmin. O:\Word\Admin FireAdmin. O:\Wor min Payroll Spreadsheets/ FlectmourCopies 2008 FireAdmin. ___O_-WV_ordAdmin Uniform Allowance/Electronic Copies 2008 FireAdmin. or min Department HeaO.D tt� te: City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney: Date: ,= Destruction Completed By. Printed Name Signature Date Attachment — Form 4 (Authority to Destroy Records) 'Signature certifies a City Attomey assessmentthat records are not relevant to existing or antldpated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note. Documents will be reviewed for historical value and if ap_licable retained In the archives Documents involved in litigation or aendina audit will not be destroyed Department: Fire Date: 1-5-2012 Total No. of Pages: Proposed Destruction Date: TBO Division: Prevention Prepared By: Carl Shates Signature: Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box No. Special Program Requests 2009 Fire Admin 1 Requests for Inspection 2009 Fire Admin 1 Inspection Fee's 2009 Fire Admin 1 Apartment inspections 2009 Fire Admin 1 Knox Box Auth. Forms 2009 Fire Admin 1 Inspections Letters 2009 Fire Admin electronic Copies of Paid Invoices 2008-2009 Fire Admin 1 Department He Date: ///,:P// City Clerk: Date: Consent is hereby given to destroy the above -listed records: p *City Attome�. Date: a Destruction Completed By. Printed Name Signature Date Attachment — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorneyassessment that records are not relevant to existing or anticipated litigation. City cf Lodi AU T HO R1T 4 F U U ES' F RO V OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City cf Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval cf the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Dnmirnantc invnlvad in ftatinn nr=rfinn a►►dit will not ha dpctrnyad Department: Police Date: January 31,201 1 Total No. of Pages: 1 Proposed Destruction Date: March, 2012 Division: Administration Prepared By. Julie Wall Signature: _<3 Record Series Title Dates of Records Storage Locatio x No. (Same as Retention Schedule) (From and To) Time Cards& related +3 years from closure investigations Storage ords I date (prior to 2009) Room Parking Citations 1 +2 years from closure Investigations Storage date riorto 2010 Room Parking Cite Appeals +2 yearsfivm closure Investigations Storage date (oriorto 2010) Room Civil Subpoena Documents +2 years from closure I Investigations Storage date (prior to 2010) I Room Department Head: Date: / City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney.. Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signaturecertilles a CityAffomey assessment thatrecords are not relevant to existing or anticipatedllflgation. Pager Bills +2 years from closure date (prior to 2010 Investigations Storage Room Cellular Phone Bills +2 years from closure Investigations Storage date rior to 2010) Room Fugitive Warrant Documents +5 years from closure Investigations Storage date (prior to 2007) Room Civil Subpoena Documents +2 years from closure I Investigations Storage date (prior to 2010) I Room Department Head: Date: / City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney.. Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signaturecertilles a CityAffomey assessment thatrecords are not relevant to existing or anticipatedllflgation. City of Lodi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if applicable. retained in the archives. Documents involved in litigation orvendina audit will not be destroved. Department: Police Department Date: Janua 26 2012 Total No. of Pages: One 1 Proposed Destruction Date: March 2012 Division: Community Improvement Unit Prepared By: Jamie Aldred Signat re: Record Series Title (Same as Retention Schedule) Dates of Records From and To Storage Locati Box No. Closed Code Enforcement Cases 1996 to 2010 Community ImprovementFiling Cabinets 1 Closed Code Enforcement Cases 1996 to 2010 Community Improvement Filing Cabinets 2 W - __W 1__O� City Clerk: Consent is hereby given to destroy the above -listed records: *City Date: Destruction Completed By: Printed ame Signature Date Attachment A- Form (Authority to Destroy Records) 'Signature certifies a CityAttomeyassessment thatrecords are notrelevant to existing or anticipated litigation. City of Lodi / AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written apprdval of the City Clerk and City Attorney, these recordswill be properiydestroyed/disposed of. Note: Documents wilt be reviewed for historical value and if applicable. refained in the archives. Documents involved in Iltipa6on or pending audit will not be destroved Department: Police a 01/24/12 otal NO. Of ages: 1 Proposedes ruc ion Date: 03/12 Division: investigations Prepared By: Lt. Chris Piombo Signature: ell Record Senes I itle (Same as Retention Schedule) a es o ecor s From and To storage Location Box No. Background investigations and +5 years trom Administration employment records cf previous closure date personnel filing Lodi Police Department cabinet employees Administrative and Internal Affairs +5 years from Investigations Lt. Investigations closure date filing cabinet Background Investigations +2 years from Administration (not hired) closure date personnel filing cabinet i City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorne . Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form4 (Authorityto Destroy Records) *Signature certifies a CityAttomey assessment that records are not relevantto existing orantic/pated litigation City of Lodi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the (Hi Clerk and City Attorney, these records will be properly destroyed/disposed of. Nate. Documents will be reviewed fxhistnrical value and if annUnalle_ retained in the archives_ Documents involved in litigation or pending audit will not be destroved. Department: Police Date: 01/10/12 Total No. of Pages: Proposed Destruction Date: too ,z Division: Records Prepared By: H. Kirschenman Si to Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box No. Traffic Citations +2 years from closure date'2009' Records cabinets Arrest/Booking Sheets +6 years from closure Date '2005' Records cabinets Statistical(UCR) Currentyear+2 '2001- 2009' Records cabinets Non -Criminal Occurrences (returned Missing Person reports) Currentyear+2 '2003-2004' Recordscabinets Permits- PermitApplications (massage, card room, peddler, tow truck, etcprior' +2 years from closure date '2009 and years Records cabinets Subpoena Currentyear+2 '2000-2009' Records closet Hunter Safety Records Pre -1980 Records cabinets City Clerk: Date: Consent is hereby given to destro above -listed records: *City Attomey: Dater Attach mentA — Form (Authority to Destroy Records) *Signature ceAflles a City Attorney assessmentthat records are notrelevantto existing orantfcipated IiGgadon. City of Lodi Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signaturecertifies a CilyAttomey assessmentthatrecords are notrelevantto existing oranddpatediidgation. City of Lodi RECEIVED The below -listed department records have been retained in acc ordAWWR,Ihe City's Records Management Program Policy and Procedures andw Apl e federal and state laws as set forth in the City of Lodi Retention Schedules. rn accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed ldisposedof. Note: Documents will be reviewed forhistorical value and, if 8OP1128b1—retained in the archives. Documents involved in litigation of pendina auditwill not be destro Department: Library ( Date' 1/31/2012 Total Na of Pages: ,� Proposed Destruction I , Date: TBD , Division: Prepared By: Signature: Record Series Title Dates of Records Same as RetentionSchedule ran and To storage Location Box No. Payroll Records 2008 Library business office Vendor invoices- copies FY 2009-2090 Library businessoffice Community Room Reservation foam 2009 Library businessoffice Linsco Private Ledger (LPL) Monthly 2009 Library business office InvestmentStatements (retaining account summary page) Department Head: Date:—! �. City Clerk: Date: Consent is hereby given to destroy thea alcove -listed records: *CRY Destr Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) Signature aertrfies a City Attomeyessessment that records are not relevant to paristingoranticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS RECEIVED The below -listed department records have been retained in accordance AR ffig "2 PM 1--56 City's Records Management Program Policy and Procedures and with applic b federal and state laws as set forth in the Ci of Lodi Retention Schedule'V4FFLDCLOE accordance with the City's Records Management Program, with f„o ^^nc oMnf of the Department Head, and upon written approval of the City Clerk and UY Attorney, these records wffl be properlydestroyed/disposed of. Department: Internal Services ate: 2012 Total No. of Pages: 2 Proposed Destruction Data: TBD Division: Financial Services Accountin Prepared By: Signature: � G _ SPI u1GL 1 ecorSeries TiOe Same as Retention Schedule UateS OT KeCOraS From and To Storage Eocauon Box No. Next Step/Leave Balance 2009-2010 Basement Payroll Edit Registers ” ° Payroll Journal Detail " PayrollVoucher Detail Payroll Check Registers " Wage Attachment Report " Overtime Cards 2007-2008 " DailyTime Cards 2005-2006 " Accounts Payable Final Post 2009-2010 " Accounts Payable Payment Register " Accounts Payable Payment Group Accounts Payable Cash Requirements " Accounts Payable Posting Edit " Accounts Payable Edit Report " Collectors Daily Reports " Misc Journal Entries 2006-2007 " Wire Transfers 2007-2008 « Inventory 2009-2010 " B of A$; F&MBank Statements 2002-2004 " Unclaimed Property Records 2000-2004 DB Claims Bank Reconciliation 2003-2005 ICS Activity & Bank Reconciliation 2003-2005 " Attachment A — Form 4 (Authority to Destroy Records) `Signature owfffles a CilyAttomey assessmentthatrecords are not relevant io existing or anticipated litigation. City of Lodi Department Head: City Consent is herebiven to destroy the above -listed records: *City Attorney: ZO�f�__ Destruction Completed By: Date. ?+6 Date: Date: Printed Name Signature Date Attachment — Form 4 (Authority to Destroy Records) "Signaturecertifies a CityAttomey assessment thatrecords are not relevant to existing or anticipatedlidgatlon. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Documents involved in litigation or pending audit will not be desfroved. Department: Public Works Date: 1/26/2012 Total No. of Pages: 13 Proposed Destruction Date: TBD Division: Municipal Service Center Prepared By: Corina Farnsworth Signature: Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location ox No. ***see attached list`** Department Head: Date: it3o/�z —4az6111 -1,. City Clerk: Date: Consent is hereb iven to destro a above -listed records: *City Attorney:. Date: Destruction Completed By: AttachmentA — Form 4 (Authority to Destroy Records) *Slgnature certifies a City Attomey assessment that records are not relevant to existingor anticipated litigation. Record SeriesTitle Same as retention schedule Dates of Records from and to Storage Location Box No. Accounts Payable Fmc Sweeper Contracts (2) 1994 and prior MBC Decommissioned Shop 94001 Accounts Payable Motorola MaintenanceAgreement 1988 MSC Decommissioned Shop 94001 Accounts Payable Motorola Radios- copies 1989 MSC Decommissioned Shop 94001 Accounts Payable Motorola Radios -copies 1990 MSC Decommissioned Shop 94001 Personnel Street Division Correspondence 1990 MSC Decommissioned Shop 94001 PersonnelStreet Division Correspondence 1991 MSC Decommissioned Shop 94001 PersonnelSummer Laborers, Non -Returning 1994and prior MSC Decommissioned Shop 94001 PersonnelWater/Wastewater Division Correspondence 1991 MSC Decommissioned Shop 94001 Materials& Contracts Asphalt 1986-1992 MSC Decommissioned Shop 94001 Materials & Contracts Slurry Seal 1990 NBC Decommissioned Shop 94001 Materials& Contracts Slurry Seal 1991 MSC Decommissioned Shop 94001 Materials& Contracts Slurry Seal 1992 MSC Decommissioned Shop 94001 Streets/Sidewalks Accept Improvements 1990 MSC DecommissionedShop 94001 Traffic Lane Line Painting 1990 MSC DecommissionedShop 94001 Traffic Lane Line Painting 1991 MSC DecommissionedShop 94001 Traffic Signal Maintenance 1990 MSC DecommissionedShop 94001 Traffic Signal Maintenance 1991 MSC DecommissionedShop 94001 Traffic Work Authorization 1990 MSC DecommissionedShop 94001 Traffic Work Authorization 1991 MSC Decommissioned Shop 94001 Administration City Council Minutes -copies 1976-1984 MSC DecommissionedShop 94007 Material Bids & Notices 1978 MSC Decommissioned Shop 94008 Material Bids& Notices 1981 MSC Decommissioned Shop 94008 Accounts Payable Ireland Landscape Maintenance 1988-1989 MSC Decommissioned Shop 94008 Landscape Maintenance Contract Ireland Landscape 1982-1983 MSC Decommissioned Shop 94008 Landscape Maintenance Contract Ireland Landscape 1983-1984 MSC Decommissioned Shop 94008 Landscape Maintenance Contract Ireland Landscape 1985-1986 WBC Decommissioned Shop 94008 Street Alley& Parking LotAnnual MaintenanceStudy 1973-1984 MSC Decommissioned Shop 94008 Street Alley & Parking LotAnnual MaintenanceStudy 1984-1987 WBC Decommissioned Shop 94008 Streets Neighborhood Watch Signs 1987-1988 MSC Decommissioned Shop 94008 Tree Chips Mrs. Faust 1979 MSC Decommissioned Shop 94008 Tree Planting 1971-74 MSC Decommissioned Shop 94008 Tree Trimmers 1980-1988 WBC Decommissioned Shop 94008 Tree Trimming Correspondence 1979-1986 WBC Decommissioned Shop 94008 Tree Trimming Schedules 1975-1984 MSC Decommissioned Shop 94008 Tees Spraying 1976-1984 MSC Decommissioned Shop 94008 Trees Spraying 1984-1987 MSC Decommissioned Shop 94008 Projects Miscellaneous 1977 WBC Decommissioned Shop 94008 Miscellaneous Catch Basin 1985 MSC Decommissioned Shop 94008 Rainfall 1983-1984 MSC Decommissioned Shop 94008 ccident Claims By City 1969 MSC Oecommissioned Shop 94008 ccident Reports 1972-1974 MSC Decommissioned Shop 94008 ccident Reports Claims Against City 1975 MSC Decommissioned Shop 94008 ccident Reports M Elson 1969 MSC DecommissionedShop 94008 ccident Reports M Elson 1970 MSC Decommissioned Shop 94008 ccident Reports M Elson 1971 MSC Decommissioned Shop 94008 ccident Reports Max Nelson 1970 MSCDecommissioned Shop 94008 Record SeriesTitle (Same as retention schedule) Dates of Records (from and to) Storage location Box No. Administration Complaints & Claims 1973 MSC Decommissioned Shop 94008 Administration P.W. OperatingBudget 1974-1975 MSC Decommissioned Shop 94008 Paid Claims 1970 MSC Decommissioned Shop 94008 Paid Claims 1971 MSC Decommissioned Shop 94008 Quarterly Report 1974 MSC Decommissioned Shop 94008 Quotes On Work&Material 1975andprior MSC Decommissioned Shop 94008 Appropriation Ledger 1974 MSC Decommissioned Shop 94008 Appropriation Ledger 1975 MSC Decommissioned Shop 94008 Personnel Mike Johnson 1975 MSC Decommissioned Shop 94008 Personnel NeighborhoodYouth Corps li Out Of School Program 1972-1973 MSC Decommissioned Shop 94008 Water& Sewer Operating Budget 1970-1972 MSC Decommissioned Shop 94008 Water& Sewer Operating Budget 1973-1974 MSC Decommissioned Shop 94008 Water Distribution Maintenance 1970 MSC Decommissioned Shop 94008 Equipment Bids& Notices 1977-1978 MSC DecommissionedShop 94010 Material 1976-1981 MSC DecommissionedShop 94010 Material Bids& Notices 1979 MSC DecommissionedShop 94010 Material Bids& Notices 1980-1987 MSC Decommissioned Shop 94010 Money Deposited By Subdivisions 1978-1986 MSC DecommissionedShop 94010 SafetyAudit 1986 MSC DecommissionedShop 94010 Asphalt Materials 1982-1987 MSC DecommissionedShop 94010 Asphalt Rejuvenating Materals 1982-1987 MSC DecommissionedShop 94010 Leaf Cleanup Program 1975-1984 MSC Decommissioned Shop 94010 LiquidAsphalt Materials 1982-1987 MSC DecommissionedShop 94010 Pavement Evaluation 1982 MSC DecommissionedShop 94010 Rods& Sand Materials 1982-1987 MSC DecommissionedShop 94010 Sidewalk Replacement 1986 MSC Decommissioned Shop 94010 Slurry Seal Materials 1982-1987 MSC DecommissionedShop 94010 Traffic Signal Maintenance 1986-1987 MSC Decommissioned Shop 94010 Trees 1969-1976 MSC Decommissioned Shop 94010 Trees Plantina 1975-1987 MSC DecommissionedShop 94010 Trees Removal 1974-1977 MSC Decommissioned Shop 94010 Burn Permit- Weed Eradication 1985 MSC Decommissioned Shop 94010 Compost 1970 MSC Decommissioned Shop 94010 (Preventative MaintenanceTo New Construction 1986-1987 MSC Decommissioned Shop 94010 Operations Statements 1973-75 1973-1985 MSC Decommissioned Shop 94011 Accidents- Claims Against City 1974-1977 MSC Decommissioned Shop 94015 Accidents - Claims Against City 1979-1984 MSC Decommissioned Shop 94015 Accidents- Claims Against City 1986 MSC Decommissioned Shop 94015 Accidents- DamageTo City Property 1974-1977 MSC Decommissioned Shop 94015 Accidents- DamageTo City Property 1979-1980 MSC Decommissioned Shop 94015 City Clerk InsuranceCorresoondence 1975-1982 MSC Decommissioned Shop 94015 (Police Reports, No Action 1976 MSC Decommissioned Shop 94015 Police Reports, No Action 1979-1981 M9CDecommissioned Shop 94015 Equipment Bids And Notices 1975 1975 MSCDecommissionedShop V 94026 Record Series Title (Same as retention schedule) Dates of Records (fromandto) Storagelocation Box No. Equipment Bids And Notices 1980 1980 MSC DecommissionedShop 94026 Equipment Bids And Notices 1981 1981 MSC DecommissionedShop 94026 Equipment Bids And Notices 1982 1982 MSC DecommissionedShop 94026 Equipment Bids And Notices 1983 1983 MSC DecommissionedShop 94026 Equipmentinformal Bids& Quotes 1980 1980 MSC Decommissioned Shop 94026 526E Lodi Ave. Landscape&Sprinkler Plans 1977 M S C DecommissionedShop 94030 Chamber Of Commerce Landscape& Sprinkler Plans 1977 MSC DecommissionedShop 9403 Cherokee Lane & Pine Street -Howard Clark Development 1977 MSC DecommissionedShop 9403 City Hall Landscaping 1980 MSC DecommissionedShop 9403 Landscape- Library Landscape Plans 1978 MSC DecommissionedShop 9403 Landscape American Auto Body Shop 1978 MSC DecommissionedShop 9403 Landscape Animal Shelter 1983 MSC DecommissionedShop 9403 Landscape Avenue Plaza 1978 MSC DecommissionedShop 9403 Landscape Ham Lane Median 1978 MSC DecommissionedShop 9403 Landscape Ham Lane MedianArundel Ct.-Century Blvd. 1978 MSC DecommissionedShop 9403 Landscape Ham Lane MedianArundel Ct.-Port Chelsea 1978 MSC DecommissionedShop 9403 Landscape Hutchins Street Planter 1977 MSC DecommissionedShop 9403 Landscape Plaza Liquor 1978 MSC DecommissionedShop 9403 Landscape Sanguinetti Park 1979 MSC DecommissionedShop 9403 Landscape Sears Parking Lot-Jdm Landscaping 1978 MSC DecommissionedShop 9403 Landscape State Savings& Loan 1980 MSC DecommissionedShop 9403 Landscaping- Leland Court LandscapeAgreement 1980 MSC DecommissionedShop 9403 Landscaping -Msc 1980 MSC Decommissioned Shop 9403 Landscaping Lawrence Park Parking Lot Well Sets #19 1982 MSC DecommissionedShop 9403 Landscaping MaintenanceContract 1982 MSC Decommissioned Shop 9403 Landscaping Maintenance Contract 1984 MSC DecommissionedShop 9403 Park Place Landscape -10415 Hutchins-Oskars Enterprise 1977 MSC Decommissioned Shop 9403 Tokay Villa Landscape& Sprinkler Plans 1978 MSC DecommissionedShop 9403 United California Bank"Coe Landscaping" 1977 MSC Decommissioned Shop 94030 1100W. Tokay (Office Building.) Dean Robinson 1978 NEC Decommissioned Shop 94030 6 UnitApts. @ 1741W. LockefordSt. -Albert Corss 1977 MSC Decommissioned Shop 94030 Bader Building -1217W. Tokay St. 1978 MSC DecommissionedShop 94030 Beckman Ranch Unit #1 1979 MSC Decommissioned Shop 94030 California Skate Buzz Oates Enterprises 1976 MSC Decommissioned Shop 94030 Dok-Shoons Restaurant 1978 MSC Decommissioned Shop 94030 English Oaks#2 & #4 1978 MSC Decommissioned Shop 94030 English Oaks Parks 1978 MSC Decommissioned Shop 94030 Fanos Construction Fire Station#2 1982 MSC Decommissioned Shop 94030 Farmers& Merchants BankVineyard Shopping Center 1980 MSC Decommissioned Shop 94030 Fire Station No. 2 1981 MSC Decommissioned Shop 94030 Laurence Park 1982 MSC Decommissioned Shop 94030 Lyons Restaurant-200BIk. So School St. 1977 M3CDecommissioned Shop 94030 Odama Building. -1124 W. TokaySt. 1978 M3C Decommissioned Shop 94030 R & J Packing -48 E. Oak St. 1981 M3C Decommissioned Shop 94030 River Oaks Subdivision V & Vi 1977 MSC Decommissioned Shop 94030 St, Peters Lutheran Church -Oxford Way 1979 MSCDecommissioned Shop 94030 Stone Brothers Lakewood Mall Fencing 1978 MSC Decommissioned Shop 94030 Record.Series Title (Same as retentbn schedule) Dates of Records [from and to) Storage Location BoXN D. Sullivan -Newton Building. -1109 W. Tokay St. 1979 MSC Decommissioned Shop 9403 Sunwest Unit 2 1977 MSC Decommissioned Shop 9403 Temple Baptist Church 1979 MSC Decommissioned Shop 94030 The Oaks Development 1980 MSC Decommissioned Shop 94030 Vienna & Association, Inc. 1979 MSC DecommissionedShop 9403 Vienna Golden State Convalescent Hospital 1977 MSC Decommissioned Shop 9403 Vineyard Shopping Center Mervyns 1980 MSC Decommissioned Shop 94030 Warehouse -322 No. Main St. 1977 MSC DecommissionedShop 9403 Westgate Cinema 1977 MSC DecommissionedShop 9403 Uhls Property Drainage 1980 N6C DecommissionedShop 9403 Well #19 Landscape 1982 MSC DecommissionedShop 94030 Well 46 Landscape 1986 MSC DecommissionedShop 94030 Well #7 Landscape 1979 MSC DecommissionedShop 9403 White Slough Paving 1974 MSC DecommissionedShop 9403 Radio Service Tags 1993andprior M9CDecommissioned Shop 94C Administration Annual Report 1985-1986 MSC Decommissioned Shop 94033 Administration Annual Report 1986-1987 MSC DecommissionedShop 94033 Administration Budget 1984-1985 IVISC DecommissionedShop 94033 Administration Budget 1985-1986 N19CDecommissionedShop 94033 Administration Budget 1986-1987 MSC DecommissionedShop 94033 Administration Budget 1987-1988 MSC DecommissionedShop 94033 Administration Budget 1987-1988 MSC DecommissionedShop 94033 dministration Budget 1988-1989 MSC Decommissioned Shop 94033 Administration Budget 1988-1989 MSC Decommissioned Shop 94033 Administration Utility Coordinating Committee 1993 1 MSC Decommissioned Shop 94034 Finance Claim Vouchers -copies Jan-June1992 I M SC Decommissioned Shop 94034 Finance Claim Vouchers -copies July -Dec 1992 MSC Decommissioned Shop 94034 Finance Construction Water Billing 1991 MSC Decommissioned Shop 94034 Finance Operations Statements 1992 MSC Decommissioned Shop 94034 Finance Petty Cash - copies 1992 MSC Decommissioned Shop 94034 Finance Septic Tank Operations Statements 1992 MSC Decommissioned Shop 94034 Finance Transfer Of Charges 1992 MSC Decommissioned Shop 94034 Finance Transfer Stati on Dump Fees/Accounts Payable 1993 MSC Decommissioned Shop 94034 FinanceTravel Claims- copies 2992 MSC Decommissioned Shop 94034 Finance Water/Wastewater Budget 1990-1991 MSC Decommissioned Shop 94034 Finance Water/Wastewater Inventory 1989-1991 M9CDecommissioned Shop 94034 Ireland Landscape Maintenance 1993 and prior N6CDecommissioned Shop 94C Lagorio Communications 1994and prior MSC Decommissioned Shop 94C Motorola - Radios 1994andprior NBC Decommissioned Shop94C L.eafRemoval1 1993/94 Nf3✓ Decommissioned Shop 94C Radio Service Tags 1993andprior M9CDecommissioned Shop 94C Radio System Purchase 1994and prior M9CDecommissioned Shop 94C Correspondence -Traffic 1994and prior M9CDecommissioned Shop 94C Lane Line 1993 N19C Decommissioned Shop 94C ReflectiveSign Survey 1992 NBC Decommissioned Shop 94C Reflective Sign Survey 1993 N6C Decommissioned Shop 94C Record SeriesTltle (Same as retentionschedule) Dates of Records (from and to) Storage Location Box No. rraffic Signal Maintenance 1994 NEC Decommissioned Shop 94C rraffic Work Authorization 1994 MSC Decommissioned Shop 94C PettyCash - copies 1999 MSC Decommissioned Shop 96A - - — .---+��~ - ---------- ^— --1:998 - - --N1SC Decommissioned Shop -- Dperations Statements 1998 N19C Decommissioned Shop 96A 'ermits 1998 MSC Decommissioned Shop 96A Mission Uniform Service Uniform Contract 1998 MSC Decommissioned Shop 96A iafety Training Verification (St Div) 1994-1997 MSC Decommissioned Shop 976 iafety Training Verification (WWW) 1994-1997 MBC Decommissioned Shop 976 iafety Training Verification (White Slough) 1994-1997 MSC Decommissioned Shop 976 .andscape Maintenance 1994-1997 MSC Decommissioned Shop 976 .andscape Maintenance . 1997-1998 MBC Decommissioned Shop 97B rraffic Signal Maintenance 1997 MSC Decommissioned Shop 976 rrafficWork Authorizations 1997 MBC Decommissioned Shop 976 :ity Council Agenda/Minutes -copies Jan-Jon1997 MSC DecommissionedShop 97D ;ity CouncilAgenda/Minutes -copies July-Dec 1997 MSC DecommissionedShop 97D .onfidential Claims-copies 1997 MEC DecommissionedShop 97D Miscellaneous Police Reports 1996 MSC DecommissionedShop 97D Jtifity CoordinatingCommittee 1997 MSC DecommissionedShop 97D :laim Vouchers-copies Jan-June 1997 MBC Decommissioned Shop 97D :Eaim Vouchers-copies July -Dec 1997 MSC DecommissionedShop 97D 'etty Cash 1997 M9CDecommissionedShop 97D pecial Allocation 1995-1996 MSC Decommissioned Shop 97D 'ravel Claims Jan-June 1997 MSC Decommissioned Shop 97D 'ravel Claims July -Dec 1997 MEC Decommissioned Shop 970 :urb, Gutter, Sidewalk 1994-1995 MBC DecommissionedShop 97D eaf Removal 1994-1996 MSC DecommissionedShop 97D lurry Seal 1997 MBC DecommissionedShop 97D food Watch 1996-1997 MEC DecommissionedShop 970 Vater/Wastewater Inventory 1995-1997 MSC Decommissioned Shop 98A orresoondence 12/1994-12/1995 NEC Decommissioned Shop 98A ates& Fees(Water/Sewer) 1982-1995 MSCDecommissioned Shop 98A elf-Monitoring Reports 1997 MEC Decommissioned Shop 98A ermit -copies 1997 MSC Decommissioned Shop 98A iolations- Newspapers 1988-1992 NEC Decommissioned Shop 98A iolations Jan-June 1997 MSC Decommissioned Shop 98A iolations July-Dec1997 MEC Decommissioned Shop 98A tility CoordinatingCommittee 1999 1999 MSC Server Room 99A Silte Plan& Architectural ReviewCommittee 1999 MBC Server Room 99A Storm Pumping Facilities Log 1991-98 MBC Server Room 99A City Council Minutes copies June-Dec 1999 MBC Server Room 99A Claim Vouchers- copies Jan-June 1999 MBC Server Room 99A Claim Vouchers - copies July-Dec 1999 MSC Server Room 99A Travel Claims - copies Jan-June 1999 MBC Server Room 99A Travel Claims- copies July-Dec 1999 MBCServer Room 99A Record SeriesTitle (Same as retention schedule) Datesof Records (from and to) Storage Location Box No. Petty Cash -copies 1999 MSC Server Room 99A Construction Water Billing 1998 MSC Server Room 99A Operations Statements 1998 MSC Server Room 99A Permits 1998 MSC Server Room 99A Mission Uniform Service Uniform Contract 1995 MSC Server Room 99A CitV CounciA ends/Minutes-copies Jan-June2000 MSC Server Room 99B City CounciAgenda/Minutes -copies July-Dec2000 MSC Server Room 998 Site Plan& Architectural Review Comm 2000 MSC Server Room 99B U ti I i ty Coord i nating Committee 2000 MSC Server Room 99B Claim Vouchers - copies Jan-June 2000 MSC Server Room 998 Claim Vouchers -copies July-Dec2000 MSC Server Room 99B ConstructionWater Billing 1999 MSC Server Room 99B Operations Statements 1999 MSC Server Room 99B Petty Cash - copies 2000 MSC Server Room 99B Special Allocations 1997-98 MSC Server Room 99B Travel Claims - copies Jan- June 2000 MSC Server Room 99B Travel Claims - copies Lane Line Contract July-Dec 2000 1999 MSC Server Room MSC Server Room 99B 99B Confidential Claims- copies 1999 MSC Server Room 99C Street Encroach mentViolations 1998 MSC Server Room 99C Slurry Seal Contract 1999 MSC Server Room 99C Confidential Claims - copies 2000 MSC Server Room 2000A Efficiency, Committee 2000 MSC Server Room 2000A Miscellaneous Police Reports 2000 MSC Server Room 2000A Y2K Preparedness 2000 MSC Server Room 2000A Construction Water Billing 2000 MSC Server Room 2000A Operations Statements 2000 MSC Server Room 2000A PeftV Cash 2000 MSC Server Room 2000A Special Allocations 1999-2000 MSC Server Room 2000A Furniture& File Cabinets 1993-1996 MSC Server Room 2000B E ui ment-TimeClock 1996-1998 MSC Server Room 20008 Parade of Lights 1996-1998 MSC Server Room 20008 Administration-Calendars 1991-1996 MSCServerRoom 20008 Finance-Transferof Charges 1993 MSC Server Room 20008 Health& Safe -Hit& Run 1989-1992 MSCServerRoom 2000B Health&Safety-Hit& Pw 1989-1992 MSC Server Room 2000B Health& Safe -Safe Shirts 1981-1986 MSC Server Room 20006 VWWV-CWPCA. Address Roster 1991-1996 MSC Server Room 20008 VWVW-CWPCA Form Project 1991-1994 MSC Server Room 20008 WWW-Break-ins 1988 MSC Server Room 20008 WWW-Retired Water Conservation Officers 1996-1999 MSCServerRoom 20008 Health& Safety-Chemical Containers 1987-1993 MSC Server Room 2000C Health& Safety-Back Braces 1991-94 MSC Server Room 2000C Streets- Materials & Contracts - Slu rry Seal j 2000 j MSC Server Room 2000c Streets- Encroach mentViolations 1 1999 1 MSC Server Room 2000C 6 Record Series Title (Same as retention schedule) Dates of Records (from and to) StorageLocation Box No. Street-Encroachments Violations 2000 MSC Server Room 2000c Street -Correspondence 1994-1998 MSC Server Room 2000D Street -Thin Overlay/Paving 1997/98 MSC Server Room 2000D Street-Landscape Maintenance 1998199 MSC Server Room 2000D Street-Landscape Maintenance 1999/00 MSC Server Room 2000D Street-Carnegie Forum 1989 MSC Server Room 2000D Street -Tree City USA Certification 1992 MSC Sewer Room 2000D Street-legion/Lawrence Parks Tree Trimming 2000 MSC Server Room 2000D Street-Urban Forester(TreeOperations Supervisor) 1991-1996 MSC Server Room 20000 Personnel-M&O CompensationStudy 1999 1999 MSC Server Room 2000E Personnel-TreeTrimmer Job Analysis 1999 MSCServerRoom 200OF Street-Neighborhood Watch Signs 1999 MSC Server Room 2000F Street-Abandoned Vehicles 1999 MSC Server Room 2000F Street-Asphalt 1999-2000 1999-2000 MSC Sewer Room 2000F Admin-Travel Claims- copies Jan-June 2001 MSC Server Room 2001A Admin-Travel Claims- copies Jul-Dec 2001 MSC Server Room 2001A Street-Leaf Removal 1997-1999 MSC Server Room 2001A Street-Permits- copies 1999 MSCServer Room 2001A Street-Traffic Signal Maintenance 2000 MSC Server Room 2001A Street-Traffic Work Authorization- copies 2910 MSC Server Room 2001A treet-Traffic Work Authorization - copies 2001 MSC Server Room 2001A Admin-City Council Agenda Minutes- copies Jan-June 2001 MSC Server Room 20010 Admin-City Council Agenda Minutes- copies July-Dec 2001 MSC Server Room 20018 Admin-Finance Claim Vouchers - copies Jan-June 2001 MSC Server Room 20018 Admin-Finance Claim Vouchers - copies July-Dec 2001 MSC Server Room 20016 Admin-Finance-Construction Water 2000 MSCServerRoom 20018 Street-Asphalt-Materials and Contracts 2000 MSC Server Room 20018 Street-Encroachments-Tree Permits 2000 MSC Server Room 20018 Street-Encroachments-Permits 2000-01 MSC Server Room 20018 Street-Traffic Signal Maintenance 2001 MSC Server Room 20016 Admin-Mise. PoliceReports- copies 2001-2002 MSC Server Room 2001C Admin-CityCouncilAgenda/Minutes -copies July-Dec2001 MSC Server Room 20010 Admin Finance Claim Vouchers-copies Jan-June 2001 MSC Server Room 2001C Admin Finance Claim Vouchers - copies July-Dec 2001 MSC Server Room 2001C Street-Trees/Landscape-Trim, Grind, Tree Remova12001 2001 MSC Server Room 2001C Admin-Finance Claim Vouchers - copies Jan-June 2002 MSC Server Room 2001D Admin-Finance Claim Vouchers - copies July-Dec 2002 MSC Server Room 2001D Admin-Finance Travel Claims -copies Jan-June 2002 MSC Server Room 2001D Admin-Finance-PettyCash - copies 2001 MSC Server Room 20010 Admin-Finance Construction Water Billing 2001 M9CServer Room 20010 Admin Finance-OperationStatements 2001 MSCServerRoom 20010 Admin -City Council Agenda Minutes-copies Jan-June 2002 MSC Server Room 2001D Admin-City Council Agenda Minutes- copies July-Dec2002 MSC Server Room 2001D Admin-Parade of Lights 1999-2001 1999-2001 MSC Server Room 2001D dmin Confidential Claims -copies 2001 M9CServer Room 2001D Record SeriesTitle (Same as retention schedule) Dates of Records (from and to) Storage Location Box No. A/P Finance-Ameripride Uniform Service -Copies 2001 and prior MSC Server Room 2001E A/P Finance-BayAlarm -Copies 2001 and prior MSC Server Room 2001E A/P Finance -California, State Of-Kettleman Ln Maint. -Copies 2001 and prior MSC Server Room 2001E A/P Finance-CaliforniaWaste RemovalSystems - Copies 2001 and prior NBC Server Room 2001E A/P Finance-CamelliaValley -Copies 2001 and prior MSC Server Room 2001E AP Finance-Carrows/Grace Restaurant -Copies 2001 and prior NBC Server Room 2001E A/P Finance-Carrows Restaurant (Restaurant Enterprise Group) - Copies 2001 and prior MSCServerRoom 2001E AP Finance-CentralValley Waste Services - Copies 2001 and prior MSC Server Room 2001E AP Finance-FamillianSupply- Copies 2001 and prior MSCServerRoom 2001E A/P Finance -Ireland Landscape MaintContract- Copies 2001 and prior MSCServerRoom 2001E A/P Finance-KennedyJenks-Copies 2001 and prior MSC Server Room 2001E A/P Finance -Lyons Restaurant- Copies 2001 and prior NBC Server Room 2001E A/P Finance-Omer's Purchase Orders- Copies 2001 and prior MSC Server Room 2001E A/P Finance -Safety Kleen -Copies 2001 and prior MSC Server Room 2001E AP Finance -Simplex- Timeclock Maint- Copies 2001 and prior MSC Server Room 2001E A/P Finance -Super Plumbing- Copies 2001 and prior NBC Server Room 2001E A/P Finance -Valley Industrial Services- Copies 2001 and prior MSCServerRoom 2001E Street -Lane Line 2000 MSC Server Room 2001F Street -Chip Seal 2000 MSC Server Room 2001F treet-Slurry Seal 2001 MSC Server Room 2001F treet-Encroachment Violations 2001 NBC Server Room 2001F treet-Trees/Landscaping-North School Street Sycamore Tree Tri 2001 MSC Server Room 2001F treet-Trees/Landscaping-Mistletoe/Sycamore Tree Trimming 2001 MSC Server Room 2001F Health & Safety -Incident Reports 2000-2001 MSC Server Room 2001E A/P Finance-InvoiceCopiesA-2 Thru 6/02 2002 MSC Server Room 2002A A/P Finance-Ameripride Uniform -Copies 2002 MSC Server Room 2002A A/P Finance-LyonsRestaurant- Copies 2002 MSC Server Room 2002A A/P Finance -Network Paradigmsl/2000 -Copies 2000 MSC Server Room 2002A A/P Finance -Pinpoint- Copies 2002 MSC Server Room 2002A A/P Finance-P.E. O'hair -Copies 2002 MSC Server Room 2002A A/P Finance-RadioService Tags Thru 1999 -Copies 1999 MSC Server Room 2002A A/P Finance -Redwing -Safety Boots- Copies 2002 NBC Server Room 2002A A/P Finance -Valley Electric- Copies 2002 MSC Server Room 2002A Confidential Claims - copies 2002 MSC Server Room 20028 Confidential Claim -Auzalia Uz (105 Otta Drive) - copies 2002 NBC Server Room 20026 PoliceReports(Mlsc)copies 2002 NBC Server Room 20026 ConstructionWater Billings 2002 NBC Server Room 20028 Operation Statements 2002 M9CServer Room 20028 Petty Cash -copies 2002 NBC Server Room 20028 Travel Claims - copies Jan -June 2002 NBC Server Room 20028 Travel Claims - copies July - Dec 2002 MSC Server Room 20028 Slurry Seal 2002 NBC Server Room 20028 Encroachment Permits -copies 2002 MSC Server Room 20028 Lane Line 2002 1 NBC Server Room 20028 Record Series Title (Same as retention schedule) Dates of Records (from and to) StorageLocation Box No. TrafficSignal Maintenance 2002 MSC Server Room 20028 Traffic Work Authorizations 2002 M9CServer Room 20026 Groundwater BankingAuthority Information 2002 M9CServer Room 20028 EncroachmentViolations 2002 MSC Server Room 2002C M a i ntena n ce Su peri ntendents Association Conference 2002 N19CServer Room 2002C Safety Traffic Sign age 2001 NW Server Room 2002C Landscape MaintenanceSpecs 2002 M9CServer Room 2002C Hutchins Street Median Landscape/irrigation 2002 MSC Server Room 2002C Asphalt 2001-2002 MSC Server Room 2002C Misc Invoice CopiesA-Z -Copies Jul 2002 -June 2003 MSC Server Room 2003A Alpine Controls invoices-Copies Jul 2002-June 2003 MSC Server Room 2003A Alamo Alarm Co invoices- Copies Jul 2002 -June 2003 MSC Server Room 2003A California Waste Removal Systems Invoices- Copies Jan- Feb 2001 M9CServer Room 2003A Central Valley Waste Invoices- Copies Jul 2002 -June 2003 MSC Server Room 2003A Delta Wireless Service Tags/ Invoices- Copies Jul 2002 - June 2003 MSC Server Room 2003A Joe Hassan Invoices - Copies Jul 2002 -June 2003 MSC Server Room 2003A Popuch Concrete invoices -Copies Jul 2002 -June 2003 MSC Server Room 2003A Unifirst Invoices-Copies Jul 2002 -June 2003 MSC Server Room 2003A United Rental invoices - Copies Jul 2002 -June 2003 MSCServerRoom 2003A City Council Agenda/Mins - copies Jan -June 2003 MSC Server Room 20038 City Council Agenda/Mins -copies July -Dec 2003 MSC Server Room 20038 Claim Vouchers - copies Jan -June 2003 M SC Server Room 2003E Claim Vouchers - copies July -Dec 2003 MSC Server Room 20038 Construction Water Billings 2003 MSCServerRoom 20038 Operation Statements 2003 M SC Server Room 20036 Petty Cash - copies 2003 MSC Server Room 20038 Travel Claims - copies Jan <June 2003 M9C Server Room 20038 Travel Claims - copies July - Dec 2003 MSCServer Room 20036 Asphalt 2002-2003 MSC Server Room 2003C IurrySeal 2003 MSCServerRoom 2003C raffic Signal Maintenance 2003 MSC Server Room 2003C Traffic Work Authorizations 2003 MSC Server Room 2003C andscape Maintenance 2003 KW Server Room 2003C ncident Reports 2002-2003 MSC Server Room 2003C orrespondence General Personnel 1996-1999 M9CServerRoom 2003C onfidential Claims -copies 2003 MSC Server Room 20030 ncroachmentPermits- copies 2003 MSC Server Room 20030 EncroachmentViolations Jan -June 2003 NW Server Room 20030 EncroachmentViolations July -Dec 2003 MSC Server Room 2003D Curb, Gutter& Sidewalk Correspondence 1998-2003 MSC Server Room 20030 Subdivision Improvements 1995-2003 MSC Server Room 2003D Lane Line 2003 M9CServer Room 20030 City Council Agenda/Minutes-copies Jan-June 2004 MSC Server Room 2004A City Council Agenda/Minutes -copies Jul - Dec 2004 MSC Server Room 2004A Record Series Title (Same as retention schedule) Dates of Records (from and to) Storage location Box No. Police Reports (Misc) - copies 2003-2004 MSC Server Room 2004A Claim Vouchers -copies Jan -June 2004 M9CServer Room 2004A Claim Vouchers- copies Jul - Dec 2004 NBC Server Room 2004A ConstructionWater Billings 2004 NEC Server Room 2004A Operation Statements 2004 MSC Server Room 2004A Petty Cash 2004 NEC Server Room 2004A Travel Claims- copies Jan -June 2004 WBC Server Room 2004A Travel Claims- copies Jul -Dec 2004 NW Server Room 2004A EncroachmentPermits-copies 2004 WBC Server Room 20048 Asphalt 2003-2004 WBC Server Room 20048 Cape Seal 2004 NEC Server Room 20048 Sidewalk Repair Program 81Misc. Concrete Work 2003-2004 M9C Server Room 20048 Traffic Signal Maintenance 2004 MSC Server Room 20048 Traffic Work Authorizations 2004 MSC Server Room 20048 Confidential Claims - copies 2004 WBC Server Room 2004C Utility Coordination Committee 2001-2003 WBC Server Room 2004C Utility Coordination Committee 2003-2004 MSC Server Room 2004C Asphalt 2004-2005 MSCServerRoom 2004C Slurry Seal 2004 MSCServerRoom 2004C EncroachmentViolations Jan -June 2004 MSC Server Room 2004C EncroachmentViolations July -Dec 2004 MSC Server Room 2004C City Council Agenda/Minutes - copies Jan -June 2005 MSCServer Room 2005A City Council Agenda/Minutes-copies July -Dec 2005 MSC Server Room 2005A Police Reports (Miscellaneousr copies 2005 WBC Server Room 2005A Claim Vouchers -copies Jan -June 2005 MSC Server Room 2005A Claim Vouchers -copies July -Dec 2005 MSC Server Room 2005A landscape Maintenance 2004 MSC Server Room 2005A Landscape Maintenance(LwrSacto Rd & Adjacent Non -Turf) 2005 MSC Server Room 20058 Landscape Maintenance(Turfand Miscellaneous) 2005 MSC Server Room 20058 landscape Maintenance (Cherokee Lane& Adjacent Non -Turf) 2005 WBC Server Room 20058 Sidewalk Repair Program& MiscellaneousConcreteWork 2004-2005 WBC Server Room 20058 Confidential Claims - copies 2005 WBC Server Room 2005C Operation Statements 2005 NWServer Room 2005C Petty Cash -copies 2005 MSC Server Room 2005C TravelClaims- copies Jan -June 2005 NW Server Room 2005C Travel Claims - copies July - Dec 2005 WBC Server Room 2005C Tree Removal, Trim & Grind 2002-2005 WBC Server Room 2005C Encroachment Permits- copies 2005 MSC Server Room 20050 EncroachmentViolations Jan-June2005 MSC Server Room 2005C EncroachmentViolations July -Dec 2005 WBC Server Room 2005C afetyTrainingVerification-Water/Wastewater 1998-2004 WBC Server Room 20050 dopt-A-StreetApplications 1994-2000 WBC Server Room 20050 dopt-A-Street Established Areas 1994-2000 MSC Server Room 2005D dopt-A-Street 1994-2000 WBC Server Room 20050 dopt-A-Street Waiting List/Applications 1994-2000 NW Server Room 20050 10 RecordSeries Title (Same as retention schedule) Dates of Records from and to Storage Location Box No. Safety Training Verification -Street 1998-2000 MSC Server Room 2005D Asphalt 2005-2006 M9CServer Room 2005D Sidewalk Repair Program& Misc Concrete Work 2005-2006 MSC Server Room 20050 Construction Water Billing 2005 2005 MSC Server Room 2005E Landscape Maintenance 2005 (Revised) 2005 MSC Server Room 2005E Lodi Consolidated LandscapeAssessment Dist 2003-1 2005 2005 MSC Server Room 2005E Lane Line 2005 2005 MSC Server Room 2005E Traffic Signal Maintenance 2005 2005 MSC Server Room 2005E City Council Agenda/Minutes -copies Jan -June 2006 MSC Server Room 2006A City Council Agenda/Minutes -copies July -Dec 2006 MSC Server Room 2006A Misc. Police Reports- copies 2006 MSC Server Room 2006A Claim Vouchers - copies Jan -June 2006 MSC Server Room 2006A Claim Vouchers -copies July - Oec 2006 MSC Server Room 2006A ConstructionWater Billing 2006 N19CServer Room 2006A Operation Statement 2006 MSC Server Room 2006A Petty Cash -copies 2006 MSC Server Room 20068 Travel Claims - copies Jan -June 2006 MSC Server Room 2006B Travel Claims -copies July -Dec 2006 M9CServer Room 20068 Encroachment Permits- copies 2006 MSC Server Room 20068 EncroachmentViolations Jan -June 2006 MSC Server Room 20068 EncroachmentViolations July -Dec 2006 MBC Server Room 20066 Traffic Work Authorizations 2006 MSC Server Room 20068 Lodi Consolidated LandscapeAssessment District 2003-1 2005-2006 MSC Server Room 2006B Tree Trimming 2006 MSC Server Room 20068 City Council Agendas/Minutes -copies Jan -June 2007 MSC Server Room 2007A City Council Agendas/Minutes - copies July- Dec 2007 MSC Server Room 2007A Claim Vouchers - copies Jan -June 2007 MSC Server Room 2007A Claim Vouchers -copies July -Dec 2007 MSC Server Room 2007A laims &Travel Claims Log 2002-2004 MSC Server Room 2007A onstruction Water Billing 2007 MSC Server Room 2007A Aeration Statement 2007 MSC Server Room 2007A 2007 N19C Server Room 2007A ravel Claims- copies Jan -June 2007 MBC Server Room 2007A IeftyCash-copies ravel Claims - copies July -Dec 2007 MSC Server Room 2007A estroom/Locker Room Expansion 2005 MSC Server Room 20078 hin Overlay Paving 1999-2001 MSC Server Room 20078 hin Overlay Paving 2001-2002 M9CServer Room 20078 Ilegal Dumping 2004-2007 MSC Server Room 20078 ncroachment Permits - copies 2007 MSC Server Room 20078 ncroachmentViolations Jan -June 2007 MSC Sewer Room 20076 ncroachmentViolations July -Dec 2007 MSC Server Room 20078 EI Nino" Flood Watch 1997-1998 M9C Server Room 2008A adio Maintenance 2000 MSC Server Room 2008A ommunityAction Team 2001 M9C Sewer Room 2008A orrespon ence erver oom 11 Record SeriesTitle (Same as retention schedule) Oates of Records (from and to) StorageLocation Box No. MSA Conference 2002 M9CServer Room 2008A MSAMinutes&Correspondence 1991-2008 M9CServer Room 2008A MSA Membership 1997-2009 MSC Server Room 2008A Uniforms (City Hall PW File) 1994-2002 M3C Server Room 20086 Uniforms 1992-2003 MSC Server Room 20086 Uniforms 2003-2004 MSC Server Room 20086 Delta Wireless and Lagorio 1998-2001 MS✓Server Room 20086 Budget Docs 1997-2007 M9CServer Room 20088 Alternative Work Programs/Sources 1996-2007 MSC Server Room 2008C Standby Generators 1991-2007 MSC Server Room 2008C Cape Seal 2006-2007 M9CServer Room 2008C Landscape Maintenance -Group B 2006-2007 MSC Server Room 2008C Lodi Consolidated Landscape Assessment District 2003-1 2007-2008 MSC Server Room 2008C Traffic Work Authorizations 2007 MSC Server Room 2008C City Council Agenda/Minutes - copies Jan -June 2008 MSC Server Room 2008E City Council Agenda/Minutes-copies July -Dec 2008 MSCServerRoom 2008E Claim Vouchers -copies Jan -June 2008 MSC Server Room 2008E Claim Vouchers -copies July -Dec 2008 MSC Server Room 2008E Operation Statements 2008 MSC Sewer Room 2008E Petty Cash -copies 2008 MSC Server Room 2008E Travel Claims - copies Jan -June 2008 MSC Server Room 2008E Travel Claims -copies July - Dec 2008 MSC Sewer Room 2008E 12 City of Lodi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note, Documents will be reviewed for historical value and, ifannlicable_ retained in the archives. Documents involved in liUdation oruendina audit MY not be destroyed Department: Administration Date: 1114112 Total No. of Pages: Proposed Destruction Date: TBD Division: City Attorney Prepared By: PeggyNicolini Signature: (Same as Retention Schedule) (From and TO Date files closed Massage Parlor Violations 1999-2004 City Hail Vault Misc. Correspondence—- - 1980 Citya au Litigation Cases 2006-2utizi CityaVault Pitchess Motions 2008-2009 City Hall Vault Nuc Code Enforcement/Public Nuisance Issues 2009 City Hall vault Department Head:; ; Date:s City Clerk: Date: k Consent is hereby given to destroy the above -listed records: "City Attomey: Date: 7etn I Destruction Completed By: r Printed ame 6ignature Date i Attachment A - Form 4 (Aufholityb Destroy Records) *Signaturecertifiesa CityAtfomey assessmenfthat recordsare not relevant to existing oranticlpated ti6gation. ARCHIVE LOG CITY ORNEY'S OFFICE LITIGATION ILES DESTRUCTION 1.CG 2012 Case Name Case # Date Closed Date Eligiblefor Destruction Scheduled Destruction Council Approval Date Picked Up BY Shreddin Co. Beams v. Col Claim/Resolved 12/1709 12/17/11 Jan 2012 CCTC v. Col 1999 02/15/12 Jan 2012 Conrado v. Gb1 CV027065 08/04/07 08/04/09 Jan 2012 Faughtv. Col PR76891 05/04/06 05/04/08 1 Jan 2012 Garza v. Cot CV026299 05/04/09 05/04/11 Jan 2012 LADWP, Armenta v James Jones Co. BC173487 2009 2011 Jan 2012 Navay. Col 39-2009- 00211306-CU- PO-STK 08/24/09 08/24/11 Jan 2012 Rosendo Perez v. Col 39-2009- 00205230-CU- DF-STK 11/02/09 11/02/11 Jan 2012 Sciadni v. Cof CV034596 06/05/08 06/05/11 Jan. 2012 Tecklen ber Jan. 2012 Wren v. Col 09/30/08 09/30/10 Jan. 2012 ARCHIVE LOG CITY NEY'S OFFICE MISCELLANEOUS FILES DESTRUCTION LOG 2012 Case Name Case# Date Closed Date Eligible for Destruction Scheduled Destruction Council Approval Date Picked Up By Shredding Co. 2012 Estate of Virginia Newcomb SMALL CLAIMS 2009 2012 PITCHESS MOTIONS Stach May2009 May 2011 Jan 2012 Massage Parlor j 2004 2006 2012 Estate of Virginia Newcomb 2007 2009 2012 Matthew McGladdery Public Nuisance 10/26/09 10/26/11 2012 Misc. Code 2009 2011 2012 Misc. City Attorney Correspondence files -1950's-1980's- 1996 2012 _ ARCHIVE LOG ATTORNEY'S ICE LTION LOG ITIGATION FILES DESTRUC 201 1 Case Name Case# Date Closed Date Eligible or Destruction Scheduled Destruction Council Picked Up Approval By Date Shredding Co. AT&T (Pacific Bell) v. Col CV028523 12.01/08 12101/10 Jan. 2011 Banks v. Cbl CV032025 2010 Jan. 2011 Estate of lei v. Cot 09/08 09/10 Jan.2011 Gu till v. Col CV029725 0412008 04/2010 Jan. 2011 Linder v. Yerahs CV 033992 08/01/08 08/01/10 Jan. 2011 Rodriguez v. Col 39-2008- 00189319-PR- CMSTK 09/08/08 09/08/10 Jan. 2011 Stockton Service Station v. Col SV250349 04/10/08 04110110 Jan. 2011 Voytek v. Col CV033857 07/02/08 07/02/10 Jan. 2011 ARCHIVE LOG CITY NErS OFFICE MISCELLA E USOFLES DESTRUCTION LOG 2011 Case Name Case# Date Closed Date Eligiblefor Destruction Scheduled Destruction Council Approval Date Picked Up By Shredding Co. SMALL CLAIMS i Club 6/23/09 6/23/11 January 2011 Antonio G. 02/20/09 02/20/11 January 2011 Rowland 9126/08 9/26/10 January 2011 Perez 12/17/08 12/17/10 January 2011 NUSC. SUBJECT FILES City of Lodi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws asset forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, w& the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properlydestroyed/disposed of. Nofa- Dncuments will he reviewed forhistorical value and, ifannllcable, retained in the archives. f1......me..M in..nrvnrr in Ufi—finn — ...'firm nwlif unYl nni fin ilP-QfinVPA Department: Date: Total No. of Pages: Proposed Destruction City Clerk 1/31/2012 unknownte:313112012 Division: Elections and Operations Prepared By: Randi Joht Slgnatu Record Series Title Dates of Records I Storage Location sox No. Same as Retention Schedule From and To OPERATIONS: Citv Clerk/City Council Calendars 2009 and prior I All records listed are NotApplicable (Gd34090etseq. -2years) currently stored in the City Clerk's Office and/or vaults. City Clerk/City Council Travel 2009 and prior GC 34090 ef seg. - 2 ears City Clerk/City Council 2010 and prior Departmental Budget Copies GC 34090 at seg. - Su ersede City Clerk/C(ty Council General 2009 and prior Correspondence GC34090et seg. -2 ears City Council Regular/ Special 2009 and prior Meeting Packets (Available ine-Records) (GC 34090at - 2 ears Shirtsleeve Session Meeting 2009 and prior Packets (Available in e -Records) (GC 34090 of seg,- 2 ears Regular/Special/Shirts(eeve 2010 and prior Session Meeting Tapes AudioN(deo GC 34090.7 - Current+ 3 months Hardcopy Closed Session 2009 and prior Minutes (GC 34090,34090.5) (All Closed Session Minutes Ke tElectronicafl Board, Committee, Commission 2006 and prior Applications and Correspondence — Selected (GC 34090, 40801- Term+ 5 years) (ftwous Holders Only) Board, Committee, Commission 2009 and prior Applications and Correspondence — Not Selected GC 34090 -Close+ 2 ears Legal Advertising/Proof of 2007 and prior Publications (CCP 343, 349 et seq., GC 911.2, 34090 ' 4 vears Petitions to Legislative Body 2010 and prior GC 6253.50115- Cuffent , I ear Public Hearing Notices 1 2009 and prior AttachmentA - Form 4 (Authorityto Destroy Records) City of Lodi (GC 34090 - 2 years) Public RecordsAct Requests 2009 and prior GC34090-- 2 ears Protestsfrom City Council Public 2009 and prior Hearings—Waterl Wastewater/ Electric Utility Rates (GC 34090-2 ears Protestsfrom City Council Public 2009 and prior Hearings— All Other GC 34090 - 2 ears Weed Abatement Files 2009 and prior GC 34090- Closed+ 2 ears ELECTIONS/FPPC: Election Calendars 2008 and prior GC 34090 et seg. - Election + 2years) Certificates of Election 2006 and prior (GC 81009 -Term + 4 years) Previous Office Holders Only) Campaign Disclosure statements, 2002 and prior General Purpose Committees GC 81009- Election+ 7 ears Campaign Disclosure Statements, 2004 and prior Non -Elected GC 81009 - Election + 5 ears Statements of Economic Interest 2005 and prior —Administration/Employees (FPPC Opinions - Current + 5 years) 2002 and prior Statements of Economic Interest — Elected (GC 81009 - Tenn+ 7years) (Previous QSm Holders Only) Statements of Economic Interest 2004 and prior — Non -Elected GC•81009-Election +5 ears Candidate Statements 2006 and prior GC 81009 - Election + 4 ears Nomination Papers — Elected 2006 and prior (EC 17100, GC81009 - Election + 4 ears Nomination Papers— Non -Elected 2008 and prior (EC 1710q GC 81009- Election +2 ears Notices and Publications 2008 and prior GC 34090 - Election + 2 ears Oaths of Office 2004 and prior (GC34090, 29 USC f 13 -Term + 6 ears Petitions— Initiatives, Recalls, 2009 and prior Referendums (EC 14700, f7200, 17400, GC _P" 7t Consent ishe n to destroy the *City Atto y: . Destruction et y: