HomeMy WebLinkAboutResolutions - No. 2011-67RESOLUTION NO. 2011-67
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
CITY MANAGER TO EXECUTE CONTRACT FOR PURCHASE
AND INSTALLATION OF ENERGY MANAGEMENT SYSTEM
WITH SOLE SUPPLIER AND TO EXECUTE CUSTOMER
SUPPORT AGREEMENT FOR MAINTENANCE OF CITY
HEATING, VENTILATION, AND AIR CONDITIONING
SYSTEMS AT MULTIPLE CITY FACILITIES
WHEREAS, the heating, ventilation, and air conditioning (HVAC) controls system
in City Hall was installed during the remodel project of 1996 and operational problems
have been experienced since installation. Parts are no longer available for the existing
Novar controls system, and limitations with the HVAC design and controls have created
office and work spaces that are not properly nor efficiently heated or cooled. The
existing controls system needs to be replaced; and
WHEREAS, other recently constructed and/or remodeled City buildings are
individuallyand centrally controlled by a digitally -controlled energy management system
(EMS) manufactured by Alerton Technologies, Inc., the only system that can be tied to
the City's central EMS system and software; and
WHEREAS, staff recommends installing the Alerton EMS at City Hall for reasons
including consistency of operations amongst multiple City facilities, staffs familiarity with
parts and maintenance, and to leverage staffs previous training and operations
experience; and
WHEREAS, a Customer Support Agreement (CSA) with L & H Airco, of
Roseville, will cover the Lodi Police Facility (including San Joaquin County Court
spaces), Fire Station No. 4, Lodi Multi -Modal Station, Library, and Civic Center
(Carnegie Forum, City Hall, and Finance Department) and provide a discounted labor
rate of 15 to 25 percent below standard rates, guaranteed faster emergency response
times for on-site technicians, discounts on parts, technical support, and account
management for the life of the contract; and
WHEREAS, Lodi Municipal Code Section 3.20.070 authorizes dispensing with
bids for purchase of supplies, services, or equipment when it is in the best interest of the
City to do so, and staff recommends that Council authorize the City Manager to execute
a one-year CSA for maintenance of City HVAC systems at multiple City facilities, with
options to renew, at an annual cost of $14,255, and to execute contracts for the
purchase and installation of the Alerton EMS controls system and related modifications
to City Hall with the local area manufacturer's representative, L & H Airco, at the
estimated cost of $137,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a contract for the purchase and installation of an
Energy Management System with the sole supplier, L & H Airco, of Roseville, California,
in an amount not to exceed $137,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute a one-year Customer Support Agreement with options to
renew with L & H Airco, of Roseville, California, for maintenance of City heating,
ventilation, and air conditioning (HVAC) systems at multiple City facilities in the amount
of $14,255.
Dated: May 4, 2011
I hereby certify that Resolution No. 2011-67 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 4, 2011, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS — None
7
RAN HL
City Clerk
2011-67