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HomeMy WebLinkAboutResolutions - No. 2011-26RESOLUTION NO. 2011-26 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: 1 - The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those records is hereby authorized. Dated: March 2, 2011 ------------------- ------------------- hereby certify that Resolution No. 2011-26 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 2, 2011, by the following vote: AYES: COUNCIL MEMBERS — Katzakian, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Hansen and Mounce ABSTAIN: COUNCIL MEMBERS — None 2011-26 City of Lodi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properlydestroyed/disposed cf. if Department" Internal Services Date:1/21/2011 Total No. of Pages: Proposed Destruction Date: TBD Division: Financial Services Accounting Prepared By- Sign�ature;��r Record Series Title vauic as ncwnuvn 10SINIVUUNW Dates of Records From and To Storage Location Box No. Next Step/Leave Balance 2008-09 Basement Payroll Edit Registers " " Payroll Journal Detail " " Payroll Integrity Reports " PayrollVoucher Detail U" Payroll Check Registers " Wage Attachment Report Overtime Cards 2006-07 " Accounts Payable Final Post 2008-09 " Accounts Payable Payment Register " Accounts Payable Payment Group Accounts Payable Cash Requirements " Accounts Payable Posting Edit Accounts Payable Edit Report Collectors Daily Reports Misc Journal Entries 2005-06 " Wire Transfers 2006-07 " Inventory 2008-09 " Department Head: Date: City Clerk: Date: Consent is he o destroy h bove-I isted records: *City Attorney: t` Date: ac ment A — 61K4 (Authorit to Destroy Records) �J *Signaturecertifiesa City Attomey assessment that records are not relevant to existingor anticipated litigation. City of Lodi Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signaturecertifiesa WyAttomey assessmentthatrecorr/s are notrelevantto existingoranticipateallliigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent CE the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note: Documents wrll be reviewed frhisWcal value and, if applicable, retained in the archives. Documents involved it Iif oafion orpendina audit will not be desfroved. Department: Internal Services Da Total No. of Pages: Division: Budget Sin u g k Record Series Title Same as Retention Schedule Purchasing— Bids Purchasing — Requisitions 1/1/1990-12/31/2003 MSC—Warehouse Purchasing— Purchase Orders 1/l/2001-12/31/2004 MSC -Warehouse Department Head: Date:Z ? City Clerk: Date: Consent is h9reby given to -destroy- a abov ' ted records: *City Attorney: Date: Destruction Completed By: Printed ame Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifiesa City Attorney assessmentthat records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED AUTHORITY TO DESTROY OBSOLETE RE�_Q.R�Dg I 10: 30 The below -listed department records have been retained in accord t t e City's Records Management Program Policy and Procedures and xei a i p federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note: Documents will be reviewed forhistorical value and if applicable. retained in the archives. Documents involved in litigation orpendino audit will not be desfroved. Department: Internal Services Date: 1/312/11 Total No. of Pages: Proposed Destruction D te: BD Division: Finance Prepared By: Gail Glissman Signature: Record Series Title Same as Retention Schedule Dates of Records From and To Storage Locati Box No. Business Tax Applications 2005 Finance Basement CIS Daily Postings & Journals July 2004 — June 2005 Finance Basement Service Orders/Utility Contract July 2004 — June 2005 Finance Basement Correspondence July 2006 — June 2007 Finance Basement Deposit Refunds July 2004 — June 2005 Finance Basement Enforcement Technology Parking Balancing Reports July 2004 — June 2005 Finance Basement Lodi Downtown Business Partnership Collections July 2004 — June 2005 Finance Basement Miscellaneous Receivables July 2004 — June 2005 Finance Basement Returned Checks July 2006 — June 2007 Finance Basement Pet License Applications July 2004 — June 2005 Finance Basement Department Head: Jr z::,z I I I I Date: City Clerk: Date: Consent is hereby given to destro th above -listed records:. *City Attorney: Date: Destruction Completed By: Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a CityAttomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and Chi Attorney, these records will be properly destroyed/disposed of. Note: Qnmments wX he revnewedfor hostodral value and if applicabLe. retained On ft archives. Da a :o o. a e e e e_ a a: e e as Department: Parks and Recreation Date: February 2, 2011 Total No. otPages: I Proposed Destructiom Date:Bf Division: Parks and Recreation Prepared By: Terri Lovell signature: RecordSeries Title Same as Retention Schedule Dates of Records From and to Storage Location Box13�. Daily Revenue Recap Forms 2007 8 Prior Recreation Register Receipts 2005 Recreation Reduced Fee Program App. 2002 & Prior Recreation Returned Check Files 2002 & Prior Recreation Facility Rental Permits 2007 & Prior Recreation P/T EmployeeTimecards 2004 & Prior Recreation PersonnelAction Forms 2005 & Prior Recreation Maintenance Reports 2006 & Prior Partes Parks Dept. Invoices 2006 & Prior Parks Expenditure Reports- Blakely Pool 2006 & Prior Partes Overtime Reports 2006 & Prior Parks Playground Safety Checks 2006 & Prior Parks Purchases -Purchasing Dept. 2006 & Prior Parks Purchase Orders 2006 & Prior Parks Purchase Requests 2006 & Prior Parks Unscheduled Leave Report 2006 & Prior Parks Vandalism Report 2006 & Prior Parks Parks Crew Mtg./Safety Training 2006 & Prior Parks Ooh Aah Festival Cost Report 2006 & Prior Parks PesticideApplicators Workshop 2006 & Prior Parks Probation Department 2006 & Prior Parks Restricted Materials Permit 2006 & Prior Parks CA River Parkways Grant 2006 & Prior Parks Carson LandscapeMaxicom 2006 & Prior Parks Personnel Cell Phone Usage 2006 & Prior Parks Copier Bidding information 2005 & Prior Parks Alamo Alarm 2005& Prior Parks Attachment —Farm 4 (Authority to Destroy Records) `Signature cen9Bes a UyAttorneyassessment thatreconisare ►afrelevent b existing oranticlpated tdigatian. City of Lodi Miscellaneous Parks Reports 2005 & Prior Parks Docent Tour Billing Statements 2005 & Prior Parks Hourly Employee Rates 2005 & Prior Parks Police Reports—Vandalism 2006 & Prior Parks Memorial Bench Pnajects 2004 & Prior Parks Vinewood Drinking Fountain 2004 & Prior Parks Work Orders 2004 & Prior Parks Service Clubs/Community Projects 2004 & Prior Parks Stockton Streetscape 2004 & Prior Parks Budget Info 2004 & Prior Parks Business/Travel Expense 2003 & Prior Parks Steve Dutra Correspondence 2003 & Prior Parks Probation Department 2003 & Prior Parks CommunityCorp. 2003 & Prior Parks I Department Head: Date: a. City Clerk: Date: Content is hereby given to destro above -listed records: *City Attorney:, Destruction Completed By: Printed Name Signature Date AttachmentA —Form 4 (Authority to Destroy Records) "Signature cettifles a City Attorney assessmentthat records are not relevant to existing or andcoadedtltlgetion. City of Lodi RECEIVED AUTHORITY TO DESTROY OBSOLETE RECORD901I FEB -1 Aft 9: 46 The below -listed department records have been retained in accordance��feCLEpN City's Records Management Program Policy and Procedures and with art," ail@� L ��1 federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properlydestroyed/disposed of. Department: Total No. of Pages: PART ScheduleSame as Retention (From an Tol I ..J r MWAY �_- �, i si�'1��i : � � � .a %� r. 11 i�i r ► ��� Department City Clerk: Date: Consent is hereby iven to destro a above -listed records: 1 *City Attorney: Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a CnyAttomey assessment that records are notretevant to existing oraniicipated titivation. -JuAt ck ooh 1 0 -7 to 4 Citycf Lodi RECEIVED CITY CLERK The below -listed department records have been retained in aCODQd=VCvOth the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City d Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properlydestroyed/disposed of. Departme t: (� l5 Date: 11 l Total No. of ppages: (} DQ Proposed Destruction Date: TBD Divisio Pre ared By:1 Signature: Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box No. `7 i c7Y SS 1 MkIs &tRQq- vrar te-a4l 11 • - • . Head�•...• ir+ iFr' tea► . City Clerk Date: Consent is hereby given to destroy a above listed rads; *CityAttomey Date: Destruction Completed By. Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) 4SignaturecertNes a My Attomey assessment that records am not relevant to existing orentiolpated litigation. 3//' - �jo trod, City cf Lodi R E GE I V ED AUTHORITY TO DESTROY OBSOLE'MIR RA 9% 41 The below listed department records have been retained lnN4 A"ith the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clak and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed forhisiorical value and. ifapalisable. retained in the archives. Documents involved in litl4atian or oen-ding audit will not be destroved. Department: Community Center Date: Feb. 1, 2012 Total No. of Pages: Proposed Destruction 1 Date: TBD Division: Division of Arts & CULturp, Prepared Sy: Diane Amaral ure: G . Record Series Title Same as Retention Schedule) Dates of Records tFrorn and To Storage Location Box No. r S -tine .9006 A40 SS G e ca aoo - D Jam' S d ��G OZ,J " RAW, F rms o — 5 S9 oArf� S55c.- W-9 r' D SSe- ,,� e a TA r S Z; � 5S ,rte. .� 167T& MWS D o 5 S ca ' oo -, a o s5 - c 06 rS. ..- .2009 S ice c Department Bead,;;��—� DatQto/g city Clcdc D. Consent is hereby given to destroy tjiq above -listed records: Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifiesa ChyAttomeyassessment that records are notrelevantto existing or anticipatedlitigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properiydestroyed/disposed of. Note: Documents w111 be reviewed for hist value and if, r; re retained in the archives - C is i h I in Citi, tip or iini audit will no: be destroyed Department: Library Date: 1/31/2011 Total No. of Pages: 1 Proposed Destruction Division: Prepared By: Signature: Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Payroll Records 112006-1212006 Library businessoffice Payroll Records 112007- 1212007 Library business office Community Room reservationforms 112006 -1212006 Library business office Commun' Room reservationforms 1/2007 -1212007 Library business office Commun' Room reservationforms 1/2008-1212008 Library business office Vendor invoices- copies 712007-612008 Library business office Vendor invoices - copies 712008- 612009 Library business office Private Sector Financial Docs 1979-2004 Library business office Department Head: Date: 1,3 ell l City Clerk: I Date: Consent is hereby given to destr the above -listed records: *City Attomey Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a CityAttomey assessmendhat records are not relevant to existing oranticipated Ration. City of Lodi The below -listed department records have been retained in accordance with the C!Vs Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department: Internal Services Date: Total No. al! Pages: Pr sed Deskructlot TSD Prepared By: Signature: l—^_,�� Dean Gualco - - Division: Human Resources Record Series Title Same as Retention Schedule Dates cE Records rom and To Storage Location Box o. Recruitment Examination Files All files priorto December31 2008 Basement 221 W. Pine St. Salary Surveys All files priorto December31 2007 Easement 221 W. Pine St. Employment Files (Terminations)- Hour1 All files priorto December31 2004 Easement 221 W. Pine St. Employment Files (Terminations)- Salary All files priorto December31 2005 Easement 221. W. Pine St. Department Head: Date:IF Z� City Clerk; Date: Consent is hereby given to destroy the above -listed records: *City Attorney: Date: Destruction Completed By: Printed ame Signature Date Attachment A- Form (Authority to Destroy Records) *Signaturecertifies a CityAttomeyassessmentthat recordsare not relevant to existingoranticipated litigation. City of Lodi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed forhistorical value and i fanolicable. retained in the archives. Documents involved in litigation or nendina audit will not be destroved. Department: Date: Total No. of Pages: Proposed Destruction City Clerk 1/19/11 ate: W Division: Prepared By: Maria Becerra Signature• Elections S Oerattons Record Series Title Dates of Records Storage Location Box No. Same as Retention Schedule From and To City Council Calendars and City 2008 and prior City Clerk's Office Council/City Clerk Travel City Council and City Clerk's 2008 and prior City Clerk's Office Office general correspondence miry Uouncii meeting pacKets 2008 and pnor (NOTE: These records have been scanned, indexed, and are accessible in packets (NOTE: These records have been scanned, indexed, and are accessible in J Notice of Public Hearings i 2007 and prior Statements and Conflictcf Papers Department Head:, City Clerk: City Clem vault City Clerk Vaul City Clerk's Office City Clerk's Vault 2008 and prior City Clerk's Office apes 2008 and prior City Clerk's Cbe . �! 2005 and prior City Clerk VauI and prior, i— City Clerk Vault and prior L City Clerk Vault Date: Date: Consent is her 'ven to des y e above -Il ted records: *City Attorney. Date: Destruction Completed By: Printed Name Signatuie Date AttachmentA— Form (Authority to Destroy Records) *Signature certifies a ChyAttomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly d estroyed/d is posed of. Department: Community Development Date: Total No. of Pages: Proposed Destruction 1/21/11 ? Date: t'(! Prepared By: Sign tura: Kari Chadwick sign tune: Dates of Records Stora'Zz' and To Division: Building, Neighborhood Services, andn Record SeriesSeries Title Same as Retention Schedule(From Copies of: Invoices/ Claim Vouchers / Settlements Priorto July 2008 City Hall — CDD CDD -01 General Office Supply Requests Prior to July 2008 City Hall—CDD CDD -01 Deposit Receipts Priorto July 2008 City Hall—CDD CDD- 01 Monthly Building Reports Priorto July 2008 City Hall—CDD CDD -01 Department Head: Date: )-V-11 City Clerk: Date: Consent is her ve to destro the above -listed records: *City Attomey; Date:, Destruction Completed By: Printed Name Signature Date AttachmentA— Form (Authorityto Destroy Records) SignaturecertiAes a QYAttomeyassessment thatrecordsare not relevantto existing or anticipatedlitigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City cf Lodi Retention Schedules. Th accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if annlicable. retained in the archives. Documents involved in litigation or Pending audit will not be destroved. Department: Public Works Date: 1120111 Total No. of Pages: 3 Proposed Destruction Date: 3/31111 Division: AdministrationlEn ineerin Prepared By: Pam Farris Dates o ecor s From and To Signature: orage ocation �'� Box ecor enes i e (Same as Retention Schedule) Minorlty Business Program (MBE) City of Lodi(January 1994 — Oecember 1999) 1994-1999 City Hall 1 Minority Business Program (MBE) City of Lodi(January 1984— December 1993 19841993 City Hall 1 Utility Coordinating Committee 1999-2000 1999-2000 City Hall 1 Operating Budget 1997-- 1998 1997-1998 City mall i Operating Budget I 9W 1997 19MIR91 elty mall i Opei atli ig Budget 1995- 1996 1995-1996 City Nall I Special Allocations Py'll 998f99 !SOS -!9-e@ City Nall i Special Allouatim is f;Y 1997f98 S 996%97 199:7-1998 City Nall I -M96-19,91 City Nall i SpecialAllocationst-Y 1995M6 1995- 19% City Nall i SpuddiAlluadtions 1991-1995 1991-1995 City Hall I 1994-1997 1994- 19977 City Nall 2 1980-2002 Worker Injury Reports 2000 2000 City Hall 3 FirstAid Kits 1990-2001 City Hall 3 Monthly Safety/Housekeeping Inspection Checklists 1994 City Hall 3 Tailgate Meetings 1999-2001 1999-2001 City Hall 3 Education/Training 1999-2001 1999-2001 City Hall 3 Sidewalk Replacement( Replacementof Damaged Sidewalks FY 1998/1999 1998-1999 City Hall 3 Sidewalk Replacement( Replacemento Damaged Sidewalks FY 1999(2000 1999-2000 City Hall 3 Street Light Project (Various Artedals and Collectors 1985-2003 City Hall 4 Attachment A — Form 4 (Authority to Destroy Records) City of Lodi Attachment — Form 4 (Authority to Destroy Records) Signature certifies a CityAttomey assessment that records are notrelevant to existingor anticipated litigation. Blakely Park Improvements a ll 4 Century Park, Salas Park& Hutchins tre S rovements 1999-ZUUI 20902902 Utly Hall Gity i W! 2735 W. Turner Road - Certified Payroll& 20012002 Gity Hall 4 5 1999-2000 City Hall 5 Accessibility Retrofit, 125 N. Stockton St. Peterson Park Restroom, I 999-20ala r Gity 'all 5 2901 Sidewalk RepOiF PFOgF8FM & 2001 290- Gity 5 Miscellaneous Concrete Work Mills Avenue, Vine Street& Ham Lane ZUU I -ZUUZ Ury Hall I ' - 2005 2006 6 r 6 _ ! a ra a to St. 2005-2W Gity 7 Recoatin Mills Avenue Crossing at Woodbridge 1997-1999 City Hall Irrigation Canal Millsbrid ePhase Well 3R Drilling, 144 S. Rose Street (SW - a i et Square) 1994 1996- Gity a 7 Well 26 Enclosure, 1020 BridgetowneDr. 2UU2_2UU3 Ulty Hall7 Katzakian Park Well 26 Pump& Motor, 1020Bridgetowne 2001 City Hall Dr. Katzakian Park Asbestos Abatement, Demolition, Clearing 2001 City Hall & Grading, 214 W. Lockeford Street Fire Station No. 4,180 N. Lower 2001-2003 City Hall 7 Sacramento Road, Certified Payroll & Prelimina Notices 2 files Fire Station No. 4, 180 N. Lower -2UOU_ Uty Hall 8 Sacramento Road, Preconstructlon Bid Correspondence, Bids, Post Bid Correspondence Fehr& Peers Fire Station No. 4, 180 N. Lower - 2002 Ory Hall Sacramento Road, Design& Billings Re olacement Fire Station No. 3 Re -Roof, 2002-2003 City Hall 2141 S. Ham Lane Information Technology (for Y2K) - a Civic Center Improvements (Phase 2) City Hall Remodel 1994-1996 I _ City Hall 9 I Attachment — Form 4 (Authority to Destroy Records) Signature certifies a CityAttomey assessment that records are notrelevant to existingor anticipated litigation. Civic Center Improvements Entry/ Plaza B96-1997 City Hall 9 Dial -A -Ride Community Development 1995-2003 City Hall Finance Relocationto Parking Structure 2003 City Hail 9 Municipal Service Center Re -Roof, 2000-2003 City Hail 9 Beckman Road Reconstruction& Bike Striping, 1,000 FeetSUne Street -700 2000-2001 City Hai( Requestfor Proposals—Transit Services 1996 City Hall 9 Debt Financing— Finanaal Advisor 1998 City Hall 10 North San Joaquin Water Conservation 1990-2003 City Hall 10 North San Joaquln ater Conservation 2003-2004 City Hall lu North San Joaquin ater Conservation 2005-2006 City Hall lu ort an Joaquin a er Conservation District File#1 —Ed Steffani C'NeNorth 1999-2002 City Hall an JoaquinWaerConservation District File#2 —Ed Steffani 2002-2003 City Hall North anJoaquR ter Conservation District File #3 — Ed Steffani 0 — 2003-2004 City Hail -10 Department Head: 46va4� Date: t I ZO/ it City Clerk: Consent is hereby given to destroy the above -listed records: *City Atto Destruction Completed By: Date: Printed Name Signature Date AttachmentA — Form 4 (Authorityto Destroy Records) *Signature certit7es a City Attorney assessment that recordsare not relevantto existing oranticipated IiNgatlon. City of Lodi DR17 0 )EST ROl C ? ET RE )S The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Department: Fire Date: 1/21/2011 Total Nb. of ages: 2 roposed Destruction #1 of Date: TBD Division: Administration repar By: Linda Hoover igna ure: • Same as Retention Schedule From and To Acct's. Payal5le Invoices/Copies III IV I-07JMW FireAdmin. Claim Vouchers/Copies 7/1/07 — 61301U8 FireAdmin. 2 Correspondence 7/1/07 —6/30/08 FireAdmin. 2 ExpendableTrust/Copies 7/1/07 — 6130108 FireAdmin. 2 Expenditure/Transaction Analysis Reports/Copies 7/1/07 — 6130108 FireAdmin. 2 FLSA/Copies 7/1/07 —6/30/08 FireAdmin. 2 Leave Balances/Copies 7/2/07-6/29/08 FireAdmin. 2 Minutes/Copies 711/07 —6130106 FireAdmin. 2 Performance Incentive Bonus/Copies 2007 FireAdrnin. 2 Releaseof Care Against Medical Advice/Copies 7/1/02 — 6130107 FireAdmin. 2 Strike Team Reimbursements 2007 FireAdmin. 2 Duplicate Subpoena of Records 2008& Prior FireAdmin. 2 Supply Order Requests/Copies 7/1/07 — 6130108 FireAdmin. 2 Time -Off Requests 2007 FireAdmin. 2 ra isa e ran /30/03 FireNdmin. City Clerk: Date: Consent is hereby -given to destroy the above -listed records: "City Attomey: Date: Destruction ComDle a Date: AttachmentA — Form 4 (Authority to Destroy Records) "Signature cerNiesa City Attomey assessment that records are notrelevantto existingorantkJpatedlidgation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note: Document will be reviewed for historical value and, if applicable. retained in the archives. Documents involved in litigation or trending audit will not be destroyed. Department: Fire Date: 1/21/11 Total No. of Pages: 2 Proposed Destruction #2 of 2 Date: TBD Division: Administration Prepared By: Linda Hoover Signature: J _ Record Series Title Same as Retention Schedule Dates at' Records From and To Storage Location Box No. Acct's. Payable Invoices/ 2002-6/30/2008 Fire Admin. 0:\WorMAdmin Claim Vouchers/ Electronic Copies 1998 — 6/30/2008 Fire Admin. 0:\Word\Admin I Correspondence/AFSS 2003 —2004 } Fire Admin. I O:\Word\Ad min (Admin. Fire Service Section) Electronic Copies I I Communications/ ElectronicCopies Minutes/Electronic Copies 1996-2008 Fire Admin. 0:\Wor"dmin Payroll Spreadsheets/ 2001-2007 Fire Admin. 0:\WordlAdmin Uniform Allowance/Electronic 1996-2007 Fire Admin. 0:\Word\Admin Copies Department Head,,,4 0 Date:Z 1. City Clerk: Date: Consent is hey gMen to destroy the\above-listed records: *City Destruction Completed By: Printed ame Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signaturecertifles a City Attorney assessment that records are not relevant to existing or anticlpaied litigation. N.. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City'Clerk and City Attorney, these recordswill be properlydestroyed/disposed of. Note: Documents will be reviewed for historical value and, if agiolicable retained in the archives. Documents involved in lifidation or Pending audit will n:f be destroyed. Department: fire Division: Fire Prevention Die: 01-1 1 Prepared By: C Shates Total No. of Pages: — Proposed Destruc ion Date: TBD Sign : ` Rerorjl Series Title I Same as Retention Schedule Dates of Records From and To I Storage Location Box No Inspections, Fire Prevention Jan. 1995—Dec 2007 Electronic files Department Head- Date: t /etcoz_ / I( City. Clerk: / Date: Consent is he i to de tro abov fisted records: *City Attorney: Date: Destruction Completed By: rented Aame " "Signature Date AttachmentA — Form 4 (Authorityto Destroy Records) "Signature certifies a ChyAttomey assessment f bafrecords are not relevant to existingorandclpated lif/gaflon. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properlydestroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable. retained in the archives. Documents involved in litigation or oendinu audit will not be destroved. eaartment: Police I Date: January_ 31,2011 1 Total No. of Pages: I Proposed Destruction Date: March 2011 Division: Records Prepared By: H. Kirschenman Sign Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box No. Traffic Citations Arrest/Booking Sheets +2 years from closure date old `2008' +6 years from closure date old '2004' Records cabinets Recordscabinets Department Head: -Date: L. City Clerk: Date: Consent is here4Kgi to destroy the above -listed records: *City Attorney: Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authorityto Destroy Records) *Signature certifies a CityAttorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properlydestroyed/disposed of. Note: Documents will be reviewed forhistorical value and, if aaolicable, retained in the archives. Documents involved in litiqation orpending audit will not be destroved. Department: Police Date: January 31,2011 Total No. of Pages: Proposed Destruction Date: March, 2011 Division: Investigations Prepared By: Lt. ChrisPiombo Signature: 1114V Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box No. Asset Forfeiture Investigations +2 years from closure date Special Investigations cabinet Informant Files +10 years from termination date SIU cabinet Reaistration Files. Arson, Sex, and Narcotics I Is tjKQ�Cj�l 1290 P.C. program manager file cabinet - U Field Interview Cards + 2 years from ftsure date SIU filing cabinet Department Head: Date: o U City Clerk: Date: Consent is hereby giv n to destroy h ve-listed records: *City Attorney: Date: Destruction Completed By: Printed Name Signature Date AttachmentA — Form (Authority to Destroy Records) *Signature certifiesa CityAttorneyassessmentthatrecords are notrelevent to existing oranticipatedlltlgation, City of Lodi AUTHOR111' TO DESTRO) OBSOLE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note: Documents wr7/ be reviewed forhistorical value and, if applicable, retained in the archives. Documents involved in litigation orpendina audit will not be destroved. Deaartment: Police Date: Januaw 31; 2011 1 Total No. of Pages: Proposed Destruction Date: March, 2011 Division: Investigations Prepared By: Lt. Chris Piombo Signature: Gj ice. ..ra•�rl,W Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box No. Admin/Internal Investigations +5 years from closure date InvestigationsLt. filing cabinet E 3cl:gr r sur d In, re stig a ti : ns i ,+2 year from closi InvestigationsLt, filing cabinet Department Head: Date: 011AY-.1/ City Clerk; Consent is *City Attorn Date: Destruction Completed By: Printed Name Signature Date AttachmentA — Form 4 (Authorityto Destroy Records) 'Signature coMes a CityAtfomey assessment that records am notrelevantto existingor anticipatediitigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note_ Documents will be reviewed for historical value and, if applicable retained in the archives. Documents involved in litigation or Pending audit will not be destroyed. Department: Police Date: January 31,2011 Total No. of Pages: Proposed Destruction Bate; LlIargh, 201 1 Division: Administration Prepared By: S. Meyers Signature: _ Dates of Records Storage Looatlon Ox No. From and To Record Series Title Same as Retention Schedule Background Investigations and Employment Records of previous employees who have left employment with the Ci — including Retirees. +5 years from closure date (priorto 2006) Administration personnelfiling cabinet Background Investigations and Employment Records cf previous employeeswho were terminated. +10 years from closure date (prior to 2001) Administration personnel filing cabinet Department Head; Sk Date: d/ -a •�/ City Clerk: Date: Consent is hereb ive destro A cords: *City Attorney: Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signaturecertifies a CityAttomey assessmentthat records are notrelevantto existingor anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation oroending audit will not be destroved. Department: Police Date: January31,2011 Total No. of Pages: Proposed Destruction Date: March 2011 Division: Administration Prepared By: Julie Wall Signatw:kQ ` ,-tJ �`Box Record Series Title (Same as Retention Schedule) Dates cf Records From and To Storage Location No. EmployeeTime Cards and related payroll records +3 years from closure date(Prior to 2008 Investigations Storage Room Department Head: _ _ Date: City Clerk: Consent is *City Attorn Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a CityAttomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed forhistorical value and if applicable, retained in the archives. Documents involved in liticalion orpendina audit will not be destroved. Department: Police Date: January 31, 2011 Total No. of Pages: Proposed Destruction Date: March, 2011 ` Division: CommunityPrepared �ment tm rotAM By: J. Aldred Signatu Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box o. 1 f s O'/ Gc / 2 GT dice' Lc L' Department Head: Date: City Clerk: Date: Consent is hereb iven to destro / he above -listed records: *City Attorney: Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. a