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Home My WebLink AboutAgenda Report - May 5, 1999 E-07OF G� <0 r> COUNCIL• • C9 �P FOR� AGENDA TITLE: Ratify the 1999/2000 Annual Financial Plan for the San Joaquin County Council of Governments MEETING DATE: May 5, 1999 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt the attached resolution ratifying the 1999/2000 Annual Financial Plan (AFP) for the San Joaquin County Council of Governments (COG). BACKGROUND INFORMATION: Enclosed is a summary of COG's AFP for fiscal year 1999/2000. The COG Board adopted the AFP on March 25, 1999. Pursuant to COG's Joint Powers Agreement, the budget is to be ratified by the City of Lodi following adoption by the COG Board. FUNDING: Not applicable. �'Req Richard C. Prima, Ji" Public Works Director Prepared by Carlos Tobar, Transportation Manager RCP/CT/1m Attachments cc: City Attorney Steve Dial, Dir. of Adm./Chief Financial Officer, COG APPROVED: Dixon Flynn City Manager COGANNFINPLN.DOC 04/28/99 San Joaquin County Council of Governments �4 � � • � ,�>a � ��re. a� � wr.�^,�A A2. vw <.:.s n s, '° Ae � ,:x� � .a# ��x "�,Se�K` �- � 'Yye�_:_ 4 Member Agencies: Cities of Escalon, Lathrop, Lodi, Manteca, Ripon, Stockton, Tracy, County of San Joaquin ��'��1ana9'ers; _ Or..� April 5, 1999 Mr. Dixon Flynn City Of Lodi P.O. Box 3006 Lodi, CA 95241-1910 Dear Mr. Flynn: Enclosed is a summary of the San Joaquin Council of Governments' Annual Financial Plan (AFP) for Fiscal Year 1999/2000. Pursuant to the COG's Joint Powers Agreement, following adoption of the budget by our Board, it is to be delivered to member agencies for ratification by each governing body. The Board unanimously adopted the Plan on March 25, 1999. A copy of the adopting resolution is enclosed. Therefore, I request that you place the COG's Annual Financial Plan for Fiscal Year 1999/2000 on a forthcoming agenda prior to June 30, 1999 for your Council's approval. The Annual Financial Plan implements the FY 1999/2000 Unified Work Program (UWP) also adopted by the COG Board on March 25, 1999. The UWP continues COG's commitment to: 1. Maintaining Air Quality Conformity 2. Delivery of Measure K 3. Research and Data Center 4. Habitat Planning 5. Transportation Modeling 6. Regional Transportation Plan/Strategic Investment Planning 7. Congestion Management Planning 8. Local Assistance 9. Intergovernmental Coordination/Cooperation .,Regional Transportation Planning Agency, Local Transportation Authority, Congestion Management. Agency, Airport Land Use Commission 6 South El Dorado St., Suite 400 • Stockton, California 95202 • (209) 468-3913 • FAX (209) 468-1084 • sjccog@co.san joaquin.ca.us Mr. Dixon Flynn April 5, 1999 Page 2 The enclosed summary identifies revenues and expenditures anticipated for the year including both operating and pass-through revenues and expenditures. Pass- through are funds over which COG has fiduciary responsibility such as Transportation Development Act, TEA -21 and the majority of Measure K funds. The summary compares the FY 1999/2000 budget with the FY 1998/99 budget, both originally adopted and amended. The following assumptions are incorporated in the budget: 1. Work will not begin and expenses will not be incurred unless anticipated revenues sources that are attained i.e., Air District grants, Freeway Service Patrol, etc. 2. We anticipate being fully staffed for the entire fiscal year, therefore the Salaries and Benefits cost category is fully funded. 3. Five percent has been included in Salaries and Benefits for merit based increases to be determined by the Executive Director. No cost of living adjustment will be considered this fiscal year. LINE ITEMS WITH SIGNIFICANT CHANGE The Salaries and Benefits group increases 12.6% reflecting previously approved full staffing for the entire year and 5% for merit based salary adjustments. Services and Supplies increases 5.9%. The majority of this increase is in the Rents Structures and Grounds which has been increased to reflect possible future office space acquisition. Professional Services decreases 14.0% due to the partial completion of the ITS Strategic Plan. Fixed Assets are increased from $25,100 to $70,000 for potential leasehold improvements. The Annual Financial Plan is the instrument through which revenues are brought into COG, programmed and then spent. The proposed budget is 3.8% more than the currently adopted amended budget. Sufficient revenue sources exist as presented in the report to support the budget. Mr. Dixon Flynn April 5, 1999 Page 3 COG staff would be pleased to appear before your policymakers to answer any questions they might have regarding this matter. Please let me know when this will be appearing before the Board. If you have any questions regarding this matter, don't hesitate to contact me at 468-3913. Thank you for your assistance. Sincerely, JULIA E. GREENS Executive Director San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 99/00 Adopted March 25, 1999 CHAIR Gary Podesto. Mayor, City of Stockton VICE -CHAIR John Harris, Mayor Pro Tem, City of Manteca BOARD OF DIRECTORS Councilmember Phillip Pennino Councilmember Richard Nickerson, MD Councilmember Gloryanna Rhodes Mayor Dan Bilbrey Supervisor Robert Cabral Supervisor Jack Sieglock Councilmember David Ennis Councilmember Curt Pernice City of Lodi City of Stockton City of Lathrop City of Tracy County of San Joaquin County of San Joaquin City of Escalon City of Ripon EX OFFICIO DIRECTORS Mark Leja Caltrans District 10 Martha Jean Shaver San Joaquin Regional Transit District Ron Coale Port of Stockton SUBMITTED BY: Julia E. Greene Executive Director Steve Dial Director of Administration/ Chief Financial Officer San Joaquin County Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 1999/2000 REVENUES FY 97/98 Actual FY 98/99 Adopted 4/23198 FY 98199 Amend#1(2111199) FY 99/00 Adopted (3/25199) Federal Grants $886,229 $1,072,300 $1,022,300 $1,055,518 State Grants $526,086 $221,300 $895,300 $731,700 Local $634,738 $1,049,900 $996,900 $1,237,900 Interest $26,910 $0 $0 $0 Other $275,368 $50,000 $50,000 $50,000 COG OPERATING REVENUES $2,349;331 $2,393,500 52,965;500 $3,0725;118 Federal Pass -Through $6,325,562 $6,539,000 $6,539,000 $7,100,000 State Pass -Through $894,289 $970,673 $970,673 $981,000 Local Pass -Through $33,986,434 $38,340,000 $38,340,000 $41,578,440 Sales Tax Revenue Bonds $65,000,000 $65,000,000 $65,000,000 $65,000,000 TOTAL COG REVENUE $108,555,616 $113,243,173 $113,815,173 $117,734,558 EXPENDITURES Salaries & Benefits $1,223,953 $1,357,766 $1,464,183 $1,642,814 Services & Supplies $357,414 $420,780 $429,930 $455,230 Office Expense $81,784 $100,700 $106,900 $106,900 Communications $35,456 $35,000 $21,200 $20,300 Memberships $14,786 $18,720 $19,370 $21,370 Maintenance - Equipment $32,815 $25,000 $18,000 $18,000 Rents & Leases - Equipment $63,091 $76,700 $94,300 $89,500 Transportation,Travel & Training $21,861 $49,100 $49,100 $49,100 Motor Pool-R/S Incentive -Bus Passes $3,150 $2,500 $2,500 $2,500 Allocated Service Cost $3,916 $4,100 $4,100 $4,100 Publications & Legal Notices $1,391 $2,000 $4,500 $4,500 Insurance $20,424 $22,000 $25,000 $25,000 Building Maintenance $1,090 $3,500 • $3,500 $3,500 Rents - Structures & Grounds $73,827 $76,460 $76,460 $105,460 Education Reimbursement $3,823 $5,000 $5,000 $5,000 Professional Services $747,196 $531,300 $1,046,287 $903,476 Fixed Assets $20,768 $20,000 $25,100 $70,000 Unallocated/Reserve $0 $63,654 $0 $3,598 COG OPERATING EXPENDITURES $2,349,331',.- $2,3931500.: 5085,500; 53075,118 Pass -Through $106,206,285 $110,844,421 $110,844,421 $114,659,440 TOTAL COG EXPENDITURES $108,555,616 $113,243,173 $113,815,173 $117,734,558 Excess (Deficit) Revenues $0 $0 $0 ($0) Over Expenditures (Operating) RESOLUTION SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS • R-99-53 RESOLUTION APPROVING THE ADOPTION OF THE 1999-2000 UNIFIED WORK PROGRAM AND THE FY 1999-2000 ANNUAL FINANCIAL PLAN FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS WHEREAS, annually the San Joaquin Council of Governments acting as the Metropolitan Planning Agency, and the Regional Transportation Planning Agency for San Joaquin County adopts a Unified Work Program, and WHEREAS, that Unified Work Program identifies the funding sources that the agency will utilize in the coming year, and the work tasks and products that the agency will produce, and WHEREAS, this Unified Work Program must be submitted to the required funding agencies for their review and approval, and WHEREAS, the Council of Governments must assure that the planning tasks identified are in compliance with all State and Federal laws and regulations, and are coordinated with all effected agencies, and communities on a regional basis, and WHEREAS, it is also essential that the COG prepare a budget, constrained by the resources available, to carry out and fund the work scheduled in the fiscal year. NOW THEREFORE BE IT RESOLVED that the San Joaquin Council of Governments adopts the attached 1999- 2000 Unified Work Program and self -certifies the following: The San Joaquin Council of Governments hereby certifies its planning process to be in accordance with all applicable requirements of the Federal government, as follows: 1. Section 134 of Title 23, U.S.C. Section 8 of the Federal Transit Act (49 U. S. C. app. 1607) and 23 23 CFR 450 Subpart C; 2. Sections 174 and 1760 and (d) of the Clean Air Act (42 U.S.C. 7504, 7506 C and (d)); 3. Title VI of the Civil Rights Act of 1964 and the Title VI assurance executed by each State under 23 U.S.C. 324 and 29 U.S.0 794; 4. Section 1003(b) of the Intermodal Surface Transportation Efficiency Act to 1991 (Pub. L. 102- 240) regarding the involvement of disadvantaged business enterprises in the FHWA and the FTA funded planning process (Sec. 105(f), Pub. L. 97-424, 96 Stat. 2100, 49 CFR Part 23); and 5. The provisions of the Americans with Disabilities Act of 1990 (Pub. L. 101-336, 104 Stat. 327, as amended) and USDOT regulations "Transportation for Individuals With Disabilities" (49 CFR Parts 27, 37, and 38). 3 Resolution #R-99-53 Page Two BE IT FURTHER RESOLVED that the San Joaquin County Council of Governments does hereby approve the fiscal year 1999-2000 budget and forward such to its member governments for their review and ratification. PASSED AND ADOPTED this 25' day of March, 1999 by the following vote of the San Joaquin Council of Governments, to wit: AYES: Supervisor Cabral, San Joaquin County; Vice Chair Harris, Manteca; Councilperson Nickerson, Stockton; Councilperson Pennino, Lodi; Councilperson Rhodes, Lathrop; Supervisor Sieglock, San Joaquin County; Chairman Mayor Podesto, Stockton. NOES: None ABSENT: Councilperson Pernice, Ripon; Counc'erson Ennis, Escalon; Councilperso Bilbrey, T acy. i MASDIAL\99-000W P\9900U WPF.RES RESOLUTION NO. 99-71 A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING THE SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS (COG) 1999/2000 ANNUAL FINANCIAL PLAN WHEREAS, the San Joaquin County Council of Governments (COG) has approved their Fiscal Year 1999-2000 Budget by adopting Resolution No. R-99-53 as shown on the attached marked Exhibit A; and WHEREAS, the San Joaquin County Council of Governments (COG) is required to forward such Resolution to its member Governments for their review and ratification. NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby ratifies the 1999-2000 Annual Financial Plan for the San Joaquin County Council of Governments (COG). Dated: May 5, 1999 ------------------ ------------------ I hereby certify that Resolution No. 99-71 was passed and adopted by the Lodi City Council in a regular meeting held May 5, 1999 by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Mann, Nakanishi, Pennino and Land (Mayor) NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None ALICE M. AMCH�E City Clerk 99-71 EXHIBIT A RESOLUTION SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 11 *10 [C R-99-53 RESOLUTION APPROVING THE ADOPTION OF THE 1999-2000 UNIFIED WORK PROGRAM AND THE FY 1999-2000 ANNUAL FINANCIAL PLAN FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS WHEREAS, annually the San Joaquin Council of Govemments acting as the Metropolitan Planning Agency, and the Regional Transportation Planning Agency for San Joaquin County adopts a Unified Work Program, and WTIEREAS, that Unified Work Program identifies the funding sources that the agency will utilize in the coming year, and the work tasks and products that the agency will produce, and WHEREAS, this Unified Work Program must be submitted to the required funding agencies for their review and approval, and tiVHEREAS, the Council of Governments must assure that the planning tasks identified are in compliance with all State and Federal laws and regulations, and are coordinated with all effected agencies, and communities on a regional basis, and WHEREAS, it is also essential that the COG prepare a budget, constrained by the resources available, to carry out and fund the work scheduled in the fiscal year. NbW THEREFORE BE IT RESOLVED that the San Joaquin Council of Governments adopts the attached 1999- 2000 Unified Work Program and self -certifies the following: The San Joaquin Council of Governments hereby certifies its planning process to be in accordance with all applicable requirements of the Federal government, as follows: I. Section 134 of Title 23, U.S.C. Section 3 of the Federal Transit Act (49 U.S.C. app. 1607) and 23 23 CFR 450 Subpart C; 2. Sections 174 and 176D and (d) of the Clean Air Act (42 U.S.C. 7504, 7506 (0 and (d)); 3. Title VI of the Civil Rights Act of 1964 and the Title VI assurance executed by each State under 23 U.S.C. 324 and 29 U.S.0 79.1; 4. Section 1003(b) of the Intermodal surface Transportation Efficiency Act to 1991 (Pub. L. 102- 240) regarding the involvement of disadvantaged business enterprises in the FHWA and the FTA funded planning process (Sec. 105(0, Pub. L. 9742.1, 96 Stat. 2100, 49 CFR Part 23); and 5. The provisions of the Americans with Disabilities Act of 1990 (Pub. L. 101-336, 104 Stat. 327, as amended) and USDOT regulations `Transportation for Individuals With Disabilities" (49 CFR Parts 27, 37, and 33). EEXCHIBIT Resolution RR -99-53 Page Two BE IT FURTHER RESOLVED that the San Joaquin County Council of Governments does hereby approve the fiscal year 1999-2000 budget and forward such to its member governments for their review and ratification. PASSED AND ADOPTED this 25`" day of March, 1999 by the following vote of the San Joaquin Council of Governments, to wit: AYES: Supervisor Cabral, San Joaquin County; Vice Chair Harris, Manteca; Councilperson Nickerson, Stockton; Councilperson Pennino, Lodi; Councilperson Rhodes, Lathrop; Supervisor Sieglock, San Joaquin County; Chairman Mayor Podesto, Stockton. NOES: None ABSENT: Councilperson Pernice, Ripon; Counc Derson Ennis, Escalon; Councilpersop(Bilbrey, T acy. 0 >f 'SCL�L.'3'�-CCO Wp�g9CCL'L?F.ZS San Joaquin County Council of Governments AtNiPLAN AL FINA\CIAL PLA� Fiscal Year 1999/2000 FY 97/9S FY 98199 FY 98199 REVENLActual Adopted 4123198 Amend'1(2111f99) EXHIBIT + FY 99/00 Adopted (3125199) Federal Grants $886,229 51,072,300 51,022,300 51,055,518 State Grants S526,0866 $221,300 $895,300 $731,700 Local 5634,738 $1,049,900 5996,900 $1,237,900 Interest S26,910 50 SO 50 Other $275,368 $50,000 550,000 $50,000 COG OPERATMG REVENUES $2,349,331 $2,393,500 $2,965,500 $3,075,118 Federal Pus -Through $6.325.562 $6,539,000 56,539,000 57,100,000 State Pass -Through 5894,289 5970,673 $970.673 5981,000 Local Pass -Through 533,986,434 538,340,000 538,340,000 $41,578,440 Sala Tax Revenue Bonds $65,000,000 565,000,000 565,000,000 $65,000,000 TOTAL COG REVENUE 5103,555,616 $113,243,173 $113,813,173 $117,734,558 EXPENDITURES S76,460 5105,460 Education Reimbursement $3,823 Salaries & Benefits $1,223,953 51,357,766 51,464,183 51,632,814 Services & Supplies $357,414 5420,780 5429,930 5455,230 Office Expense $81,784 $100,700 5106,900 5106,900 Communications $354456 $35,000 $21,200 $20,300 Memberships $14,7866 516,720 519,370 521,370 Maintenance - Equipment $32,815 $25,000 $18,000 518,000 Rena & Leases - Equipment $63,091 576.700 $94,300 $89,500 Tratupotntion,Travel &Training S21 561 $49,100 549,100 549,100 Motor Pool-R/S Incendve-Bus Passes 53,150 52,500 52,500 $2,500 Allocated Service Cost 53,916 54,100 $4,100 54,100 Publications & Legal Notices S1,391 52,000 54,500 54,500 Insurance $20,424 522,000 $25,000 525,000 Building Maintenance 51,090 53,500 •S3,500 $3,500 Rena - Structures & Grounds 573,827 576,460 S76,460 5105,460 Education Reimbursement $3,823 $5,000 $5,000 $5.000. Professional Services 5747,196 S531,300 51,046,287 $903,476 Fixed Assets $20,758 $20,000 $25,100 $70,000 Unallocated/Reserve SO $63,65; SO $3,598 COG OPER.AM. G EXPENDMURES 52,349,331 52593,500 $2,965,500 53,075,118 Pass -Through Si06,206 285 5110,844,421 $110,844,421 5114,659,440 TOTAL COG EXPENDITURES $108,555,615 5113,243,173 $113,815,173 5117,734,558 Excess (Deficit) Revenues so SO SO (SO) Over Expenditures (Operating) CITY COUNCIL KEITH LAND, Mayor STEPHEN J. MANN Mayor Pro Tempore SUSAN HITCHCOCK ALAN S. NAKANISHI PHILLIP A. PENNINO CITY OF NODI CITY HALL, 22"1 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 FAX (209) 333-6710 April 29, 1999 Mr. Steve Dial Director of Administration/Chief Financial Officer San Joaquin County Council of Governments 6 South EI Dorado Street, Suite 400 Stockton, CA 95202 H. DIXON FLYNN City Manager ALICE M. REIMCHE City Clerk RANDALL A. HAYS City Attorney SUBJECT: Ratify the 1999/2000 Annual Financial Plan for the San Joaquin County Council of Governments Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, May 5, 1999. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Alice Reimche, City Clerk, at 333-6702. If you have any questions about the item itself, please call Carlos Tobar at 333-6800, ext. 678. lajo4a) Richard C. Prima, Jr. Public Works Director RCP/Im Enclosure cc: City Clerk NCOGANNFINPLN.DOC