HomeMy WebLinkAboutResolutions - No. 2010-52RESOLUTION NO. 2010-52
A RESOLUTION OF THE LODI CITY COUNCIL
REJECTING NON-RESPONSIVE BIDS; AWARDING
CONTRACT FOR MUNICIPAL SERVICE CENTER PBX
REPLACEMENT PROJECT; AND FURTHER
APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed proposals were received and publicly opened on March
16, 2010, at 2:00 p.m. for the Municipal Service Center PBX Replacement Project,
described in the request for proposals therefore approved by the City Council on
February 3,2010; and
WHEREAS, said proposals have been checked and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Proposal
AdvanTel Networks $183,856.91
Vox Network Solutions $231,852.85
NetVersant, Inc. (non-responsive)* $162,948.75
Cross Telecom (non-responsive)* $182,166.88
WHEREAS, the NetVersant and Cross Telecom proposals included "Bid
Clarification" comments and have been determined to be non-responsive by the City
Attorney. A city is required to reject a bid as non-responsive when the response:
1) affects the amount of the bid; 2) gives a bidder an advantage over others; 3) provides
a potential vehicle for favoritism; 4) might cause other potential bidders to refrain from
bidding; or 5) affects the ability to make bid comparisons (Ghillotti v City of Richmond
(1996) 45 Cal.AppAth 897). The NetVersant Solutions' and Cross Telecoms'
clarifications give them an advantage, affect the amount of the bid, and affect bid
comparisons because they decline to provide services required in the bid package; and
WHEREAS, staff recommends awarding the contract for the Municipal Service
Center PBX Replacement Project to the lowest responsive bidder, AdvenTel Networks,
of Sacramento, California; and
WHEREAS, staff recommends appropriating $200,000 to cover construction
costs, testing and inspection, City staff time, and contingencies.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
determine that the NetVersant and Cross Telecom proposals, which included "Bid
Clarification" comments, to be non-responsiveand rejectthose bids; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby award the
contract for the Municipal Service Center PBX Replacement Project to the lowest
responsive bidder, AdvanTel Networks, of Sacramento, California, in the amount of
$183,856.91; and
BE IT FURTHER RESOLVED that funds in the amount of $200,000 be
appropriated for the project from Electric Utility, Water Utility, Wastewater Utility, and
Transit funds.
Dated: May 5, 2010
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hereby certify that Resolution No. 2010-52 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 5, 2010, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS — None
2010-52