HomeMy WebLinkAboutResolutions - No. 2010-29RESOLUTION NO. 2010-29
A RESOLUTION OF THE LODI CITY
COUNCIL AUTHORIZING DESTRUCTION OF
CERTAIN CITYWIDE RECORDS
WHEREAS, in accordance with Government Code Section 34090, the City Clerk
and City Attorney have filed written consent to the destruction of certain Citywide
records as specifically set forth in the attached inventory marked as Exhibit A, and
thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Clerk and City Attorney have
given written consent to the destruction of the records inventoried on
Exhibit A attached hereto and the destruction of those records is hereby
authorized.
Dated: March 17, 2010
-------------------------------------------------------------------
hereby certify that Resolution No. 2010-29 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 17, 2010, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce,
and Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
iNDI JOHL
City Clerk
PZI>II���
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
1EXHiBIT AI
I I I I Date: March, 2010
Division: Support Services Prepared By: Lt. Chris Piombo Signature:
(Same as Retention Schedule) From and To
Adminllntemal Investigations +5 years from closure I Investigations Lt. filing
Consent is hereby given to destroy the above -listed records:
*City Attorney:.EgDate:
Destruction Completed By:
Attachment A — Form 4 (Authority to Destroy Records)
`Signature certifies a CityAttorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed forhistorical value and. ifabalicable. retained in the archives.
Documents involved in litigation or pending audit will not be desfroved.
Department: Police Date: January 29,2010
Total No. of Pages:
Proposed Destruction
Dates arc 2010
0
Division: Administration Prepared By: Julie Wall Signature:W
Record Series Title Dates of Records Storage Locatron
(Same as Retention Schedule) From and To
Box No.
Employee Time Cards and +3 yrs from closure
related payroll records. date(prior to 2007
Investigations Storage
Room
Department Hea Date:
City Clerk: Date:
_Au�_()
Consent is hereby given to destroy the above -listed records:
*City Attorney: Date: 199 kL
Destruction Completed By:
Printed Name Signature Date
Attachment — Form 4 (Authority to Destroy Records)
'Signature certifiesa CityAttomey assessment that records are not relevantto existing or anticipatedlitigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and. if aonlicable. retained in the archives.
Documents involved in litigation orpendin_cl audit wiII not be destroyed.
-Department:
Total No. of Pages: proposed Destructio;p
ate: Marc.1% 2010
Division:
Prepared By: H. Kirschenman
Signatur-be
Record Series Title
Same as Retention Schedule(From
I Dates of Records I Storage Location
and To
Sax No.
Traffic Citations
i IM.
+2 from closureRecords cabinets
date old '2007'
Department Date: -- 7-A ;` 4)
City Clerk: Date: 7J r7 1 lo
Consent is hereby given to destro the above -listed records:
*City Attorney. Date:
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signaturecertffles a CityAttomey assessment that records are not relevantto existingor anticipated litigation
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of:
Note: Documenfs will be reviewed forhistorical value and. if aanlicable. retained in the archives.
Documenfsinvolved in litigation oroendina audifwill not be destroyed.
Department: Police
Date: February 3,2010
Total No. of Pages:
Proposed Destruction
Date: March, 2010
Division: Records
Record Series Title
Same as Retention Schedule
Prepared By: H. Kirschenman Signa
Dates of Records Storage Location
From and To
A
Box No.
Arrest(Booking Sheets
+g yrs from closure Records Cabinets
date old `2003'
Department Head: �`--�" Date:
City Clerk: Date:
—Arflo
Consent is hereby given to desfroy the
*City Attorney: 1 U
Printed Name Signature Date
AttachmentA — Form 4 (Authorityto Destroy Records)
`Signature certifies a CityAttorney assessmentthat records are not relevant to existingoranticipatedlitigation,
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City cf Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these recordswill be properly destroyed/disposed of
Department:
Internal Services
Date: January25,2010 Total No. of Pages: 13 Proposed Destruction
boxes Date: TBD
Prepared By: Janet Hamilton Signature• .
Division: Risk Management
Record Series Title
(Same as RetentionSchedule)
Dates of Records
From and To
Storage Loo on
Box No.
Claims, Damage; CL 5
GC34090; GC25105.5
Prior to 2005
Public Safety 191da. &
Parking Structure
11-14
Invoices; AU 2
GC34090;
Priorto 2005
Public Safety Bldg. &
Parking Structure
15-16
IncidentReports; 7
Prior to 2003
Parking Structure
17-19
Account transfers; 2
GC34090
Prior to 20Ub
Parking Structure
20
Department Head • Date: 3 %D
City Clerk: Date:41-1 lo
Consent is hereby given to destroy the above -listed records:
*City Attorne . � . Date: i 15 7
Destruction Completed By:
Printed Name Signature Date
Attachment —Form 4 (Authority to Destroy Records)
`Signaturecertifiesa City Attorney assessment that records are not relevant to existing or anticipated litigation.
City cif Lodi
AUTHORITY TOD )BSULLTE
The below -listed department records have been retained in accordance with the
`City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval cf the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation oroendina audit will not be destroyed.
Department:
Date:
To No. of Pages:
Proposed Destruction
City Clerk
1/29/10
Date: UN
Division:
Prepared By: Corina Farnsworth
Signaty
Elections & Operations
((��ZZ��.. ,,,
Record Series Title
Dates of Records
Storage Location
Box No.
Same as Retention Schedule
From and To
City Council Calendars and City
2007 and prior
City Clerk's Office
CounciltCity Clerk Travel
City Council and City Clerk's
2007 and prior
City Clerk's Office
Office general correspondence
City Council meeting packets
2007 and prior
City Clerk Vault
(NOTE: These records have been
scanned, indexed, and are accessible in
the City's e -records system)
Shirtsleeve Session meeting
2007 and prior
City Clerk Vault
packets
(NOTE: These records have been
scanned, Indexed, and are accessible in
the City's e -records system)
Notice of Public Hearings
2006 and prior
City Clerk's Office
Legal Advertising/Proof of
2005 and prior
City Clerk's Vault
Publications
Weed Abatement Files
2007 and prior
City Clerk's Office
City Council Audio & Video Tapes
2007 and prior
City Clerk's Office
Administration/Campaign
2004 and prior
City Clerk Vault
Statements and Conflict of
Interest
Candidate Statements
2005 and prior
City Clerk Vault
Nomination Papers
2004 and prior
City Clerk Vault
Department Head: Date: `Z to
City Clerk: Date:
Consent is hereby given to destray the- above -listed records:
*City Attorney:
Destruction Completed By:
Printed Name Igna ure Uate
AttachmentA — Form 4 (Authorityto Destroy Records)
'Signature certifies a CityAttomey assessmentthat recordsarenot retevantto existing oranticipatedfifigation.
City of Lodi
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. in
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval cf the City Clerk and City
Attorney, these records will be properlydestroyed/disposed of.
Department: Fire
Date: 1/15/2010
Total No. of Pages: 1
Proposed Destruction
Date: TBD
Division: Administration
Prepared By: Linda Hoover Signature: (,dao *Ontf )
V`+v V
Record Series Title
(Same as Retention Schedulel
Dates Records
From and To
Storage Location
ox .
Acct's. Payable
Invoices/Copies
—6=07
Fire Admin.
Claim Vouchers/Copies
7/1/05 —6/30/07
mreAamin.
Correspondence
7/1/05-6/30/07
Fire Admin.
2
ExpendableTrust/Copies
7/1/05-6/30/07
Fire Admin.
2
Expenditure/Transaction
Analysis ReQorts[CoQ[es
7/1/05-6/30/07
Fire Admin.
2
FLSA/Copies
7/1/05 —6/30/07
Fire Admin.
2
Leave Balances/Copies
7/4/05-7/1/07
Fire Admin.
2
Minutes/Copies
7/1/05 —6/30/07
FireAdmin.
2
Performance Incentive
Bonus/Copies
2005 & 2006
Fire Admin.
2
Purchase Orders/Copies
7/1105 — 6/30/07
Fire Admin.
2
Strike Team Reimbursements
2005 & 2006
Fire Admin.
2
Supply Order
Requests/Copies
7/1/06 - 6/30/07
Fire Admin.
2
Time -Off Requests
2006
Fire Admin.
2
Uniform Allowance/Copies
2004-2006
Fire Admin.
2
Date:
Department Head:
City Clerk:
Date:
Consent is hereb given to destro_ythe above -listed records:
*City Attorney: Date: l �
Destruction Completed By:
Printed Name Signature Date
AttachmentA — Form 4 (Authority to Destroy Records)
'Signature certifies a C11yAttomey assessment that recordsare notrelevantto existing oranddpated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these recordswill be properly destroyed/disposed of.
Department:
Fire
Date: 1/15/10
Total No. of Pages:
Proposed Destruction
I Date: Tt3Q
Division: Prevention
Prepared By: Carl Shates
Signat : c
Record Series Title
Same as Retention Schedule
Dates of Records
From and To
Storage Location
Box No.
Apartment Inspectionlcopies
2007,2008
Fire Prevention
1
Auth. to connect
utilities/copies
2006,2007,2008
Fire Prevention
1
Candle Permits/copies
2007,2008
Fire Prevention
1
Fire Works Permit/copies
2006,2007,2008
Fire Prevention
1
Letters of transmittallcopies
2006,2007, 2008
Fire Prevention
1
Permitfees deposit receipt
copies
2006,2007
Fire Prevention
1
Requests for Inspection
2006,2007,2008
Fire Prevention
1
Special program requests
2008
Fire Prevention
1
Weed abatement
2006,2007
Fire Prevention
1
Knox box authorization form
2008
Fire Prevention
1
I
a en
Dep rtm t Head ate: I�/ a . D
City Clerk: Date:
Consent is hereby given to destroy the above -listed records:
_46� *City Attorne . - Dater i
Destruction Completed By.
Attachment A — Form 4 (Authority to Destroy Records)
`Signature certifies a C/ tyAffomeyassessmenfthat records are not relevanfto existingoranficipated litigation.
City of Lodi
AUTHORI7 i TO DESTRON DB%c . ETE REUURDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these recordswill be properly destroyed/disposed of.
Department: Internal Services
Date: 1/15/10
Total No. of Pages: 1
Proposed Destruction
ate: .TBn
Division: Finance
Prepared By: Gail Glissman
Signature:
Record Series Title
Same as Retention Schedule
Dates of Records
From and To
Storage Location
Box No.
Business Tax Applications
2004
Finance Basement
CIS Daily Postings & Journals
July 2003 — June 2004
Finance Basement
Service Orders/Utility
Contract
July 2003 — June 2004
Finance Basement
Correspondence
July 2005 — June 2006
Finance Basement.
Deposit Refunds
July 2003 - June 2004
Finance Basement
Enforcement Technology
Parking Balancing Reports
July 2003 — June 2004
Finance Basement
Lodi Downtown Business
Partnership Collections
July 2003 — June 2004
Finance Basement
Miscellaneous Receivables
July 2003 — June 2004
Finance Basement
Returned Checks
July 2005 — June 2006
Finance Basement
Pet License Applications
July 2003 — June 2004
Finance Basement
Department Head: Date:
U
City Clerk: Date: 2 i
Consent is hereby given to destroy the above -listed records:
'`City Attorney: Date:
1
Destruction Completed By:
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certitlies a CityAttorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Printed Name Signature Date
Attachment A — Form 4 (Authorityto Destroy Records)
"Signature certifiesa CityAttorneyassessment that records are not relevant to existing or anticipatedlitigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City cf Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewedfor historical value and, if applicable, retained in the archives.
Documents involved in litigation orpendin_g audit will not be destroyed.
Department: Internal Services
Date: 11612010 Total No. of Pages:
Proposed Destruction
Date: TSD
Division: Financial Services
Accountini14�il1�.(%
Prep d By; Signature:
Dates olw ords Storage Location Box No.
From and To
Record Series Title
(Same as Retention Schedule)
Next Step/Leave Balance
2007 -OB
Basement
Payroll Edit Registers
"
Payroll Journal Detail
Payroll Integrity Reports
Payroll Voucher Detail
Payroll Check Registers
Wage Attachment Report
"
Overtime Cards
2005-06
,
Accounts Payable Final Post
2007-08
Accounts Payable Payment
Register
"
Accounts Payable Payment
Group
Accounts Payable Cash
Requirements
Accounts Payable Posting
Edit
"
Accounts Payable Edit Report
Collectors Daily Reports
"
Misc Journal Entries
2004-05
Wire Transfers
2006
Inventory
2007-08
Department Head
City Clerk:
_(���
v �--�
Date:
Date:
Consent is hereb fo d o the above -listed records:
*City Attorney: Date:E
Attachment A — Form 4 uthority to Destroy Records)
`Signature certifies a City Atforney assessment that records are nut relevant to existing or anticipated litigadon.
City of Lodi
Destruction Completed By:
Printed Name Signature Date
Attachment — Form 4 (Authority to Destroy Records)
Signaturecertifies a CityAttomey assessment that records are not relevantto existing or anticipatedlitigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of hd Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records wig be properly destroyed/disposed of.
Department:
Administration
Date: March 1,2010
1 otal No. or Pages:
Proposed Destruction
Date:
Division: City Attorney
Prepared By: Peggy Nicolini
Signature:
Record Series Title
(Same as Retention Schedule)
Dates of Records
From and To
Storage Location
Box No.
Litigation Files 2005
2005
Vault
Litigation Fes 2006
2006
Vauh
a;_ r- i,.s I)nn�
Litig`auuit ri, cwr
Vadt
Litigation Files 2008
2008
Vault
Misc. Correspondence Files
Vault
Pitchess Files
2004-2008
Vault
Misc. Litigation (Dog Bites,
contractor, LMC Violations)
2005-2008
Vault
Depar
City C
Consent is
*City Attorn
��..,. ...M,..., -0
Date: 4c n
hereby given to destroy t e ab, >.
ey: Date:_ c f t C
PpAted Name Sigigatupe Pate
Attachment A — Form 4 (Authority to Destroy Records)
City
'Signature certifies a Attorney assessment that records are not relevant to existing or anticipatedlitigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and. state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for hisforical value and, if anolicable, retained in the archives.
Documenfs involved in litigation or pending audit will not be destroyed.
Department:
Police
Date:
03/04/10
Total No. of Pages:
Proposed Destruction
Date: X03110
Division: Investigations
Prepared By: Lt. Chris Piombo
Signature:
Record Series Title
Same as Retention Schedule
Dates of Records
From and To
Storage Location
Box No.
Asset Forfeiture Investigations
+2 yrs. from closure
date
Special Investigations
cabinet
Informant Files
+10 yrs. from
termination date
SIU cabinet
Registration Files, Arson, Sex,
and Narcotics
Life of registrant
290 P.C. program
manager fdecabinet-
SIU
Field InterviewCards
+2 yrs. from closure
date
SIU filing cabinet
Department H . Date: OYOP-10
City Clerk: Date: O
Consent is hereb n to de . above-JJsted records.,
*City Attorne . Date: 3 b
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authorityto Destroy Records)
`Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and. if a12121icable. retained in the archives.
Documents involved in litigation oroending audit will not be desfroved.
Department: Police
Date: March 9,2010
Total No. of Pages: Proposed Destruction
of Date: Marc , 2010
Division: Administration
Prepared By: S. Meyers Signature:
Dates of Records Storage Location Jl 0 Box No.
From and to
Record Series Title
Same as Retention Schedule
Background Investigations
and Employment Records of
previous employees who
have left employment with the
Cit — including Retirees.
+5 yrs from closure
date (priorto 2005)
Administration
personnel filing
cabinet
Background Investigations
and Employment Records of
previous employees who
were terminated.
+10 yrs from closure
date (priorto 2000)
Administration
personnelfiling
cabinet
Department Date: -3/9/10
City Clerk: Date:—B—N 10
Consent is hereaby given to destro the above -listed records:
*City Attorney, Date:
Destruction Completed By:
Printed Name Signature Date
AttachmentA — Form 4 (Authority to Destroy Records)
Signature certifies a CityAttomey assessment that records are not relevant to existing or anticipatedlitigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent Cf
the Department Head, and upon written approval cf the City Clerk and City
Attorney, these recordswill be properly destroyed/disposed of.
Note: Documents will be reviewed for hisforical value and. if applicable, retained in the archives.
Documents involved in litigation orpendina audit will not be desfroved.
Department:
Date:
Total No. of Pages: Proposed Des ruc ion
Public Works
January 28, 2010
4 Date. TBD
Division:
Prepared By: Signatur .
Administration/Engineerin
Pam Farris
Dates of Records Storage Location M~ "r^
Record Series Title
Same as Retention Schedule
From and To
Annual Reports (Adm-R&S)
1979-1989
City Hall
1
CD MADE OF THIS FILE BEFORE
DESTRUCTION
Business Expense Report & Claim
1996-1999
City Hall
1
Vouchers (1996-1999) FIN -C
Material Safety Data Sheets (H&S-S)
1986-1990
City Hall
1
Worker Injury Reports (1999)
1999
City Hall
1
H&S-S
Budget Reduction/Revenue
1992/2002
City Hall
1
Enhancement Suggestions (PERS-M)
CD MADE OF THIS FILE BEFORE
DESTRUCTION
Catch Basin Newsletter(PERS-M)
1980-1996
City Hall
1
CD MADE of THIS FILE BEFORE
DESTRUCTION
Community Service Workers
1995
City Hall
1
PERS-M
Defensive Driver Training (PERS-M)
1988-1996
City Hall
1
Education/Training CMD (2000)
2000
City Hall
1
PERS-M
Education/Training CMD a 997-1999)
1997-1999
City Hall
1
PERS-M
FacilityTours (PERS-M)
1994
City Hall
1
Hepatitis B Vaccinations (1994)
1994
City Hall
1
[PERS-M)
Public Works Baseball (PERS-M)
1996
City Hall
1
4rmory Park Improvements((PR-P)
1998
City Hall
2
armory Park/Softball Complex Field
2001
City Hall
2
-ighting, 333 N. Washington St.i
101 N. Stockton Street PR -P
3lakely Park Fence Improvements,
1997
City Hall
2
1040 S. Stockton Street (CDBG)
:PR -P)
Cofu Parts Concrete Ramp, 1145
1997
City Hall
2
iam Lane PR -P
-egion Park Improvements(CDBG
1996
City Hall
2
-unds) PR -P
Attachment —Form 4 (Authorityto Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Record Series Title
Dates of Records
Storage Location
Box No.
me as Retention Schedule
Frm and To
oSNature FailaFunds)
City a
iIZ-6 ZOOM Playgroundi
Improvements, 1101 W. Turner Road
o i L ke Wading Pool, 1101 W.
1998-1999
an us r a provemen s1997
Q6&%WA-Q
-1998i
a
Ramp Retrolit Project
s L 6
' icati sC- T
1996
1998
City Hall
i ty Hall
3
a 'o s ocati n C BG PR -ST
Y?
-
Seal and Striping for Hutchins Street
(Kettleman Lane to Harney Lane)
Fe er I ro'e R- T
v urry
199 t-19983
City
Seal and Striping for Hutchins Street
(Kettleman Lane to Harney Lane)
(Federal Project) DBE Information
Century Blvd. to Kettleman Lane
AWN W1�49-46nis,
Mall
Century Blvd. to Kettleman Lane
1990- 1991
L.Iry
4
m 40 OffMWhu rch
2000-2005i
re to S rame to reet -ST
i iI
Lane Striping, Hutchins Street to
zJz1O-zUuui
w Sa r mento Ro d PR -
Lane Striping, Hutchins Streetto
Lower Sacramento Road, DBE
ofr ab PR- T
u i ii ike
1990-1998
City
Lanes, Kettleman Lane to Lodi Ave. —
RE Federa un s R -ST
v u v y, y t r e e t tu
1994
City
Vine Street F deralSatTarnentuOLIUM—F nds P R -ST
Reconstruction, Park Street to Vine
1995
City Hall
4
v
- 1990
Ory
(Kettleman Lane to Vine Street)
�q �-�
Street improvements (Vine
Street to Tokay Street) (PR -ST)
1986
City Mall
5
Stockton Street Right of Way, Craig
1987
City Hall
Hubbard Correspondence PR -ST
Stockton Street Right of Way1979-1997-
-City
Hall
(Kettleman Lane to Lodi Avenue)
Street Right o ay Me
Insurance Report) (PR- T)
- 1986
I
Citya
I
5
Attachment A — Form 4 (Authority to Destroy Records)
"Signaturecertifies a CityAttorneyassessment that records are not relevantto existing or anticipatedlitigation.
Record Series Title
Dates of Records
Storage
ox No.
Same s R tionS d
Fr n o
-City
Hall
5
1990 Kettleman Lane — Lodi FAU MY
?5R, iffe-
1978-1981
elly Hall
5
1981 Kettleman Lane — Lodi FAU MY
114(l) PR -ST
Street Overlays, Ham Lane, Hutchins
1986
City Hall
5
Street Turner Road PR -ST
3BCP Treatment Design (PR -W)
1990-1992
City Hall
6
3ranular Activated Carbon Filter
1998-2001
City Hall
Systems for Wells 18 & 20 PR -W
Motor Control Center for Water Well
1996
City Hall
6
4R 1215 Thurman Street PR -W
Standby Generators for Water Well &1995
-1997 --City
Hall
6
Storm Drain Pumping Station Sites 7,
9 & 16 PR -W
Well 26 Well Drilling, 1020
2000
City Hall
Brid etowne Drive PR -
City Hall Addition,
19891991
City Hall
7
Communication/Data System PR -M
City Hall Expansion Construction
19891990
City Hall
7
Management PR -M
City Hall Expansion Study
1985-86
City Hail
7
Com feted 1985
City Hall Window Coverings (PR -M)
1996
City Hall
7
Civic Center Improvements (Phase 1),
1994-1996
City Hall
7
Citv Hall Annex, Camegie Basement
PR -M
Civic Center Improvements, Five
1994-1996
City Hall 7
Portable Trailers Phase I PR -M
Five Mid -Size Paratransit Buses
1994
City Hall
Hutchins StluutSCIUMBC0111111011ity i 996
Center Southeast Parking Lot i
City Hall
Complex, File#1, Contract&
Correspondence PR -M
Jail Painting & Plumbing Retrofit,
230 W. Elm Street (PR -M)
1993-1994
City Hall
8
Library Generator, 201 W. Locust
1996-1997
City Hall
8
Street PR -M
Municipal Service Center Garage &
1990-1992
City Hall
8
Office Expansion Pre-Desion PR -M
Overhead Exhaust System for
1996
City Hall
8
Equipment Maintenance Shop
PR -M
Police Department Camegie
1996-1999
City Hall
8
Basement Remodel PR -M
Two Mid -Size Paratransit Buses
1994
City Hall
8
PR -M
Cellular Phone Bills 2000-2001
2000-2001
City Hall
8
FIN -C
Cellular Phone Bills 1998-1999 1998-1999 City Hall 8
City of Lodi
Record Series Title
Dates of Records
Storage Location
Box No.
Same as Retention Schedule
From and To
Engineering Statements (2000)
2000
City Hall
9
FIN -C
Engineering Statements (1998-1999)
1998-1999
City Hall
9
FIN -C
Lodi Rail/Multimodal Station Bills
1995-1996
City Hall
9
PR -M
Lodi Rail/Multimodal Station Certified
1998-2000
City Hall
9
Payroll PR -M
Lodi Rail/Multimodal Station DBE
1998-2000
City Hall
9
PR -M
Lodi Rail/Multimodal Station 1998
1998
City Hall
10
Pre -Bid PR -M
Lodi RaiUMultimodal Station
1998-2000
City Hall
10
Preliminary Notices PR -M
Lodi Station Parking Structure
1998-2000
City Hall
10
Certified Payroll& Preliminary
Notices PR -M
Lodi Station Parking Structure
2001-2003
City Hall
11
Contract Payments(F&H
Construction) (PR -M
Lodi Station Parking Structure DBE
2000
City Hall
11
Information PR -M
Lodi Station Parking Structure
2000
City Hall
11
Preconstruction Bid Correspondence
& Construction Bids PR -M
Lodi Station Parking Structure RFPs
1999
City Hall
11
PR -M
Loel Senior Bus Shelter—Art in
1999-2000
City Hall
11
Public Places PR -M
Loel Senior Bus Shelter
1999-2000
City Hall
11
Specifications PR -M
Street Light Project Cherokee Lane
1987-1999
City Hall
11
Pioneer to Almond Streets PR -E
"In all cases, original plans are maintained.
Department Hea
City Clerk:
Consent is hereby given to destroy the above -listed records:
*City
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
`Signature certifies a CityAttorney assessmentthat records are not relevant to existing or anticipated litigation.