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HomeMy WebLinkAboutAgenda Report - April 7, 1999 E-06AGENDA TITLE: Award Contract for Electric Utility Substructures on Hwy. 99 s/o Kettleman Ln. and Thurman St. w/o Guild Ave. ($52,270) MEETING DATE: April 7, 1999 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: That the City Council award the contract for installation of electric utility substructures under and along Hwy. 99 s/o Kettleman Ln. and on Thurman St. from Industrial Substation to e/o Guild Ave. to the low bidder, Royal Electric Co., Sacramento CA, in the amount of $52,270. BACKGROUND INFORMATION: On March 23, 1999, five bids were received and opened for this project. The bid results are shown below: Bidder Amount Royal Electric Company, Sacramento CA $52,270.00 Aronson Constructors, Rancho Cordova CA 58,648.00 Arrow Trenchless, Sacramento CA 69,840.00 Collins Electrical Company, Inc., Stockton CA 81,380.00 Crutchfield Construction Company, Stockton CA 82,400.00 This project will install substructures (electric conduits and vaults) under and along Hwy. 99 s/o Kettleman Ln. and on Thurman St. from Industrial Substation to e/o Guild Ave. The substructures will allow the Department to install underground cables as a portion of a main feeder being constructed to serve new industrial loads on Neuhart Dr. Plans and Specifications for this project were approved by the City Council at the meeting of February 17, 1999. The bid opening date was set for March 2, 1999. However, changes in requirements for the Hwy. 99 crossing, by Caltrans, caused the issuance of an addendum and a change of the bid opening date to March 23, 1999. Caltrans required a steel casing for the crossing of the Highway rather than PVC conduit. The Engineers estimate for this project based on the design prior to changes by Caltrans was $52,000. APPROVED: H. Dixon•Flynn --Ci anager CITY OF LODI COUNCIL COMMUNICATION Award Contract for Electric Utility Substructures on Hwy. 99 s/o Kettleman Ln. and Thurman St. w/o Guild Ave. (Continued) FUNDING: Included in the Department's 1998-99 Financial Plan and Budget, Distribution System Improvement (page E-23). Funding Approval: l r Ohl. Vicky McAthi , Finance Director Alan N. Vallow Electric Utility Director PREPARED BY: Hans Hansen, Manager, Engineering and Operations AMRHH/hh C: City Attorney Public Works Director Purchasing Officer APPROVED: H. Dixon Flynn -- City Manager RESOLUTION NO. 99-50 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR ELECTRIC UTILITY SUBSTRUCTURES ON HIGHWAY 99 SOUTH OF KETTLEMAN LANE AND THURMAN STREET WEST OF GUILD AVENUE WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on March 23, 1999, at 11:00 a.m. for Electric Utility Substructures on Highway 99 south of Kettleman Lane and Thurman Street west of Guild Avenue, described in the specifications approved by the City Council on February 17, 1999; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Bidder Amount Royal Electric Company, Sacramento CA $52,270.00 Aronson Constructors, Rancho Cordova CA 58,648.00 Arrow Trenchless, Sacramento CA 69,840.00 Collins Electrical Company, Inc., Stockton CA 81,380.00 Crutchfield Construction Company, Stockton CA 82,400.00 WHEREAS, the City Manager recommends award of the contract for Electric Utility Substructures on Highway 99 south of Kettleman Lane and Thurman Street west of Guild Avenue, to Royal Electric Company of Sacramento, California. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the contract for Electric Utility Substructures on Highway 99 south of Kettleman Lane and Thurman Street west of Guild Avenue, be and the same is hereby awarded to Royal Electric of Sacramento, California, the low bidder, in the amount of $52,270.00. Dated: April 7, 1999 I hereby certify that Resolution No. 99-50 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 7, 1999, by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Mann, Nakanishi, Pennino and Land (Mayor) NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None ALICE M. REIMCHE City Clerk - CITY COUNCIL KEITH LAND, Mayor STEPHEN J. MANN Mayor Pro Tempore SUSAN HITCHCOCK ALAN S. NAKANISHI PHILLIP A. PENNINO CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE. LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-0851 April 8, 1999 Mr. Robert C. Bell, Vice President Royal Electric Company P.O.Box 231430 Sacramento CA 95823-1430 Re: Electric Utility Substructures Hwy. 99 s/o Kettleman Ln. and Thurman St. w/o Guild Ave.. H. DIXON FLYNN City Manager RANDALLA.HAYS City Attorney ALICE M. REIMCHE City Clerk At the City Council meeting of April 7, 1999, your firm was awarded the contract for Electric Utility Substructures, Hwy. 99 s/o Kettleman Ln. and Thurman St. w/o Guild Ave. in the amount of $52,270.00. At this time various documents need to be completed and/or provided by you in order to finalize the Contract for this project. Therefore, enclosed with this letter you will find: Contract, 2 copies. Please execute each copy on page 4.3 under CONTRACTOR and return both copies to the City for execution. The effective date of this contract will be the date the City executes the Contract. Contract Surety Bonds (Labor and Materials, Faithful Performance) 1 copy of each. Please have these bonds completed and submitted with the Contract. See section 2.900 of "Information to Bidders". The bonds must be executed on the forms enclosed with this letter in addition to any other documents your Surety Company may wish to supply. The "California All -Purpose Acknowledgment" must also be completed for each bond Insurance Certificate Please provide and include the insurance certificates with the Contract, as required per section 2.1100 and 2.1200 of "Information to Bidders". A pre -construction meeting was conducted to day Thursday, April 8, 1999, at 9 a.m. at the Electric Utility Department, 1331 South Ham Lane, Lodi. Mr. Robert C. Bell, Vice President April 8, 1999 A copy of the "Specifications for this project has been enclosed for your reference. Upon execution of the contract by the City your Bid Bond will be returned. Should you have any questions, please do not hesitate to contact me at (209) 333-6769 Hans Hansen Manager, Engineering and Operations Enclosures c: Electric Utility Director City Clerk Purchasing Officer Hwy. 99 award 3.doc CITY COUNCIL KEITH LAND, Mayor STEPHEN J. MANN Mayor Pro Tempore SUSAN HITCHCOCK ALAN S. NAKANISHI PHILLIP A. PENNINO Aronson Constructors, Inc. 3236 Fitzgerald Rd. Ste. C Rancho Cordova CA 95742 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-0851 April 8, 1999 Re: Electric Utility Substructures Hwy. 99 s/o Kettleman Ln. and Thurman St. w/o Guild Ave. H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney ALICE M. REIMCHE City Clerk At the City Council meeting of April 7, 1999, the City Council awarded the bid referenced above to Royal Electric Co. of Sacramento, CA. the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Royal Electric Co., Sacramento CA 52,270.00 Aronson Constructors, Rancho Cordova CA 58,648.00 Arrow Trenchless, Sacramento CA 69,840.00 Collins Electrical Co., Stockton CA 81,380.00 Crutchfield Construction Co., Stockton CA 82,400.00 The bid bond you submitted with your bid proposal will be returned to you once the contract for this project has been executed, expected within 30 days. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. Sincerely, Hans Hansen Manager, Engineering and Operations c: Electric Utility Director City Clerk Purchasing Officer Hwy. 99 award t.doc CITY COUNCIL CITY OF LO D I H. DIXON CityFLYNN City Manager KEITH LAND, Mayor STEPHEN J. MANN Mayor Pro Tempore SUSAN HITCHCOCK ALAN S. NAKANISHI PHILLIP A. PENNINO Mr. Mike Wegener Arrow Trenchless 7307 Roseville Rd. #6 Sacramento CA 95842 ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209) 333-6762 FAX (209) 339-0851 April 8, 1999 Re: Electric Utility Substructures Hwy. 99 s/o Kettleman Ln. and Thurman St. w/o Guild Ave. RANDALL A. HAYS City Attorney ALICE M. REIMCHE City Clerk At the City Council meeting of April 7, 1999, the City Council awarded the bid referenced above to Royal Electric Co. of Sacramento, CA. the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Royal Electric Co., Sacramento CA 52,270.00 Aronson Constructors, Rancho Cordova CA 58,648.00 Arrow Trenchless, Sacramento CA 69,840.00 Collins Electrical Co_, Stockton CA 81,380.00 Crutchfield Construction Co., Stockton CA 82,400.00 The bid bond you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. Sincerely, !Axo_ K1 j Hans Hansen Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer Hwy. 99 award 2.doc CITY COUNCIL KEITH LAND, Mayor STEPHEN J. MANN Mayor Pro Tempore SUSAN HITCHCOCK ALAN S. NAKANISHI PHILLIP A. PENNINO Mr. Harold Crutchfield Crutchfield Construction Co. P.O.Box 5545 Stockton CA 95205 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-0851 April 8, 1999 Re: Electric Utility Substructures Hwy. 99 s/o Kettleman Ln. and Thurman St. w/o Guild Ave. H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney ALICE M. REIMCHE City Clerk At the City Council meeting of April 7, 1999, the City Council awarded the bid referenced above to Royal Electric Co. of Sacramento, CA. the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Royal Electric Co., Sacramento CA 52,270.00 Aronson Constructors, Rancho Cordova CA 58,648.00 Arrow Trenchless, Sacramento CA 69,840.00 Collins Electrical Co., Stockton CA 81,380.00 Crutchfield Construction Co., Stockton CA 82,400.00 The bid bond you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. Sincerely, �J CZE 7 Hans Hansen Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer Hwy. 99 award 2a.doc CITY COUNCIL CITY OF LODI H.DCity FLYNN City Manager KEITH LAND, Mayor STEPHEN J. MANN Mayor Pro Tempore SUSAN HITCHCOCK ALAN S. NAKANISHI PHILLIP A. PENNINO ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI. CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-0851 April 8, 1999 Mr. Charles Plaster Collins Electrical Company, Inc. P.O.Box1609 Stockton Ca 95201 Re: Electric Utility Substructures Hwy. 99 s/o Kettleman Ln. and Thurman St. w/o Guild Ave. RANDALL A. HAYS City Attorney ALICE M. REIMCHE City Clerk At the City Council meeting of April 7, 1999, the City Council awarded the bid referenced above to Royal Electric Co. of Sacramento, CA. the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Royal Electric Co., Sacramento CA 52,270.00 Aronson Constructors, Rancho Cordova CA 58,648.00 Arrow Trenchless, Sacramento CA 69,840.00 Collins Electrical Co., Stockton CA 81,380.00 Crutchfield Construction Co., Stockton CA 82,400.00 The bid bond you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. Sincerely, /!crew ,W7 Hans Hansen Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer Hwy. 99 award 2b.doc