HomeMy WebLinkAboutAgenda Report - November 6, 1996 (89)�yOF�
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AGENDA TITLE: Purchase of Forms Burster/Imprinter/Output Stacker for Finance
Department's Accounting Division ($13,845.92)
MEETING DATE: November 6, 1996
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the
bid for the purchase of one forms burster/imprinter/output stacker to
UARCO, Inc., of Sacramento, in the amount of $13,845.92.
BACKGROUND INFORMATION: On September 18, 1996, the City Council approved specifications
and authorized advertisement for bids for the equipment noted
above.
Bid forms were mailed to Moore Business Equipment of Modesto, TAB Products of Sacramento, and
UARCO. UARCO was the sole respondent, submitting a proposal in the amount of $13,845.92.
Following opening of the bid on October 16, staff contacted Moore Business Equipment and TAB
regarding their failures to respond. Moore's representative indicated that he had been absent from the
office, leaving responsibility for submitting the bid with an associate who failed to follow through. TAB
indicated that they had not received the bid package.
A fourth potential supplier, NCR Corporation, did not return phone calls placed earlier to determine level
of interest.
Because UARCO was responsive, and because their proposal has been made public, it is staff's
recommendation to award the bid to UARCO.
This equipment will replace a Moore unit that is estimated to be over 20 years old. Reliability is
declining, and repair costs are exceeding reasonable levels. Replacement at this time is the City's most
reasonable option.
FUNDING:
Prepared by Joel Harris, Purchasing Officer
10.0-050.03-501 (1995/96 Carryover): $15,000
. M ` c�
Vicky McAthie, Finance Director
APPROVED: c- -
H. Dixon Flynn -- City Manager
BURS CC2.DOC 10129!96
RESOLUTION NO. 96-162
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR FORMS BURSTER/IMPRINTER/OUTPUT
STACKER FOR FINANCE DEPARTMENT
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council sealed bids were received and publicly opened on October 16,
1996 at 11:00 a.m. for the Forms Burster/Imprinter/Output Stacker for Finance
Department, Accounting Division, described in the specifications therefore approved by
the City Council on September 18, 1996; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Bid
Moore Business Equipment, Modesto $ No Bid
Tab Products, Sacramento $ No Bid
UARCO, Inc., Sacramento $13,845.92
WHEREAS, the City Manager recommends award of the bid for the Forms
Burster/Imprinter/Output Stacker for the Finance Department, Accounting Division, be
made to the sole bidder, UARCO, Inc., of Sacramento, CA and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the contract for the Forms Burster/Imprinter/Output Stacker for the Finance Department,
Accounting Division, be and the same is hereby awarded to UARCO, Inc., of Sacramento,
CA, the sole bidder, in the amount of $13,845.92.00.
Dated: November 6, 1996
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I hereby certify that Resolution No. 96-162 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 6, 1996 by the following
vote:
AYES: COUNCIL MEMBERS - Davenport, Mann, Pennino, Sieglock
and Warner (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
qJENI F �J!. P RI
Cit ' Cle
96-162