HomeMy WebLinkAboutAgenda Report - November 6, 1996 (93)AGENDA TITLE: Rejection of Nonresponsive Bids and Contract Award for White Slough Water
Pollution Control Facility Emergency Automatic Transfer Switch Replacement
($142,430)
MEETING DATE: November 6, 1996
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution rejecting the bids
from Central Sierra Electric, Collins Electric and B&H Electric as being
nonresponsive and awarding the contract for the above project to
Con J. Franke Electric, of Stockton, in the amount of $142,424 and
appropriate funds in accordance with the recommendation shown below.
BACKGROUND INFORMATION: This project will replace the existing twenty -year-old emergency
automatic transfer switch. The transfer switch was severely
damaged five years ago when worn contacts shorted out. Since
then, routine maintenance shows further deterioration is occurring.
When the unit was last repaired, it was discovered that parts were unavailable and had to be
manufactured. This becomes prohibitively expensive with further age and as more parts are needed.
Additionally, manufacturing parts results in severe time delays during which the facility would have to
function without an alternate power source as mandated by our discharge permit.
Plans and specifications for this project were approved on July 3, 1996. The Notice Inviting Bids
indicated that bids would be received until 11 a.m., July 24, 1996. No bids were submitted to the City
by the 11 a.m. deadline.
Our consultant, Geib Engineering, contacted various contractors to find out why they did not bid the
project. He then revised the specifications to give the contractor more options for providing a
secondary power source for the treatment plant during construction and we rebid the project. Bids were
opened on September 25, 1996 and the City received five bids.
Geib Engineering reviewed the transfer switches each of the bidders planned to use on this project.
The recommendation from Geib Engineering is that the bids from Central Sierra Electric, Collins Electric
and B&H Electric be rejected as being nonresponsive bids and that the contract be awarded to
Con J. Franke Electric. Central Sierra Electric, Collins Electric and B&H Electric all informed
Geib Engineering that their quote was based on a proposal from Zenith that took exception to several
items in our transfer switch specifications This Zenith transfer switch will not allow the City to work on
the switch without shutting down the entire treatment plant. Con J. Franke plans on using a Cutler -
Hammer transfer switch which includes the capability of isolating and bypassing the unit so that
maintenance can be done on it without losing power to the treatment plant. Zenith also makes a
transfer switch that allows the switch to be isolated and bypassed but this feature was not included in
Zenith's proposal to the bidders. Zenith's quote would have been substantially higher had the isolation
feature been added.
APPROVED:
e H. Dixon FIY6r-- City Manager
CAWARD.DOC 10/15/96
Rejection of Nonresponsive Bids and Contract Award for White Slough Water Pollution Control Facility
Emergency Automatic Transfer Switch Replacement ($142,430)
November 6, 1996
Page 2
Staff is now recommending that Council follow the advice of Geib Engineering and reject the bids from
Central Sierra Electric, Collins Electric and B&H Electric as being nonresponsive and award the contract
to Con J. Franke Electric in the amount of $142,424.
The following five bids for this project were submitted to the City:
Bidder
Location
Bid
Engineer's Estimate
$142,267
Central Sierra Electric"
Jackson
$ 78,900
Collins Electric*
Stockton
$ 108,999
B&H Electric*
Lodi
$ 112,000
Con J. Franke Electric
Stockton
$142,424
Sam's Electric
North Highlands
$ 150,977
"Nonresponsive bid due to submittal of material which does not meet specifications.
FUNDING: Requested Appropriation
Project Estimate:
Bid Opening Date:
Sewer Reserve Fund $160,000
$160,000
September 25, 199
ac k . Ronsko
Publi Works Director -
Prepared by Wesley K. Fulitani, Senior Civil Engineer
JLR/WKF/lm
Attachment
cc: City Attorney
Purchasing Officer
Water/Wastewater Superintendent
CAWARD.DOC 10/15/46
RESOLUTION NO. 96-157
A RESOLUTION OF THE LODI CITY COUNCIL
REJECTING NON-RESPONSIVE BIDS AND AWARDING CONTRACT
FOR WHITE SLOUGH WATER POLLUTION CONTROL FACILITY EMERGENCY
AUTOMATIC TRANSFER SWITCH REPLACEMENT
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WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on September 25, 1996 at 11:00
a.m. for White Slough Water Pollution Control Facility Emergency Automatic Transfer Switch
Replacement, described in the specifications therefor approved by the City Council in July 3,
1996; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Bidder
Bid Amount
Engineer's Estimate
$ 142,267
Central Sierra Electric*
Jackson
$ 78,900
Collins Electric"
Stockton
$ 108,999
B&H Electric*
Lodi
$ 112,000
Con J. Franke Electric
Stockton
$ 142,424
Sam's Electric
North Highlands
$ 150,977
* Non-responsive bids - equipment not as specified.
WHEREAS, bids were to be received on July 24, 1996 and no bids were submitted; and
WHEREAS, the City's consultant, Geib Engineering, contacted various contractors to find
out why bids were not submitted for this project; and
WHEREAS, Geib Engineering then revised the specifications to allow more options for
providing a secondary power source for the treatment plant during construction, and the project
was then rebid; and
WHEREAS, bids were opened on September 25, 1996 and five bids were received; and
WHEREAS, Geib Engineering then reviewed the transfer switches each of the bidders
planned to use for this project and found that bids from Central Sierra Electric, Collins Electric and
B&H Electric bids were based on a proposal from Zenith which took exception to several items in
the City's transfer switch specifications; and
WHEREAS, the Zenith transfer switch would not allow the City to work on the switch
without shutting down the entire treatment plant; and
WHEREAS, it is the recommendation of Geib Engineering that the bids from Central
Sierra Electric, Collins Electric and B&H Electric be rejected as being nonresponsive bids, and
that the project be awarded to Con J. Franke Electric in the amount of $142,424.00.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the non-responsive
bids from Central Sierra Electric, Collins Electric and B&H Electric are hereby rejected and the
award of the contract for White Slough Water Pollution Control Facility Emergency Automatic
Transfer Switch Replacement, be and the same is hereby awarded to Con J. Franke Electric in
the amount of $142,424.00; and
BE IT FURTHER RESOLVED that $160,000.00 be appropriated from the Sewer Reserve
Fund to cover this project.
Dated: November 6, 1996
I hereby certify that Resolution No. 96-157 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held November 6, 1996 by the following vote:
AYES: Council Members - Davenport, Mann, Pennino, Sieglock
and Warner (Mayor)
NOES: Council Members - None
ABSENT: Council Members - None
ABSTAIN: Council Members - None
ENNI ER M. PF_ IN
ity Cl k
96-157
CITY COUNCIL
DAVID P. WARNER, Mayor CITY OF L O D I
PHILLIP A. PENNINO
Mayor Pro Tempore CITY HALL, 221 WEST PINE STREET
RAY C. DAVENPORT
P.O. BOX 3006
STEPHEN J. MANN
JACK E 1. MANN
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
November 1; 1996
SEE MAILING LIST ATTACHED
FILL tt(ic
H. DIXON FLYNN
City Manager
JENNIFER M.PERRIN
City Clerk
RANDALL A. HAYS
City Attorney
SUBJECT: Rejection of Nonresponsive Bids and Contract Award for White Slough Water
Pollution Control Facility Emergency Automatic Transfer Switch Replacement
Enclosed is a copy of background information on anitem on the City Council
agenda of Wednesday, November 6, 1996, at 7 p.m. The meeting will be held in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for
the mail. Or, you may hand -deliver the letter to the City Clerk at 221 West Pine Street.
If you wish to address the Council at the Council meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Jennifer Perrin, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Wes Fujitani at
(209) 333-6800, ext 669.
L. Ronsko
Public Works Director
JLR/Im
s�
Enclosure
cc: City Clerk
NCAWARD.DOC
CENTRAL SIERRA ELECTRIC CO INC
P O BOX 698
JACKSON CA 95642
COLLINS ELECTRICAL COMPANY INC
P O BOX 1609
STOCKTON CA 95201
B & H ELECTRIC INC
P O BOX 1043
LODI CA 95241
CON J FRANKE ELECTRIC INC
317 N GRANT ST
STOCKTON CA 95202
SAM'S ELECTRIC
6416 GRAYLOCK LN
NORTH HIGHLANDS CA 95660