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HomeMy WebLinkAboutAgenda Report - October 16, 1996 (38)0 ••• 0 *P. 1 4t�FpRa . AGENDA TITLE: Kettleman Lane and Harney Lane Wastewater Lift Stations and Adjacent Development MEETING DATE: October 16, 1996 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council direct staff to proceed on preparation of the necessary agreements to provide for orderly development of Tienda Drive, Kettleman Lane, and two wastewater lift stations, as described in the following report. BACKGROUND INFORMATION: City staff has been working with a number of developers in two relatively undeveloped areas located in the southwest portion of Lodi. Both areas are in Growth Management Priority Area Two. Since the proposed developments are the first projects in these areas, there are some major infrastructure issues to be resolved before the projects can proceed. Resolution of the issues will require the preparation of a number of agreements and other decisions about which staff wishes to inform the Council and obtain direction. With Council direction, staff will work with the property owners to resolve the issues and develop final agreements which can be brought back to Council for approval. The issues and areas are described separately below: Tienda Drive and Kettleman Lane Tienda Drive is an east -west collector street that, when completed, will provide secondary access to Kettleman Lane, as shown on the attached Exhibit A. Normally, the street would be built by new development projects. However, the street alignment fronts a few existing developed parcels, including the First Church of Nazarene at 2223 West Kettleman Lane. At that location, the City will be responsible for constructing the north half of the street fronting Roget Park. In order to provide a complete street, staff recommends the City offer to have the street constructed at no cost to the Church in exchange for the right of way. This has been past practice in similar circumstances for existing residences. The work would be done at the time of adjacent development. Utilities would also be installed by the City or the adjacent developer and a reimbursement agreement prepared requiring the Church to pay their fair share of the utility construction upon connection. The Kettleman Lane frontage across the Church property, and other undeveloped parcels along the north side of Kettleman Lane between Tienda Drive and Mills Avenue, should also be improved as one project. Staff recommends a similar right of way/construction exchange for the existing Church. For the remaining undeveloped parcels, the City could advance the cost of pavement, curb and gutter if the right of way can be obtained at no cost. The improvement costs would be recovered upon development of the undeveloped parcels. Kettleman Lift Station The area north of Kettleman Lane, south and west of the WID Canal, and east of the Target property is to be served by a wastewater lift station. The developers estimate the cost of this project to be $175,000. It would be very difficult for one of these small projects to absorb this cost. The City has APPROVED: H. Dixon Flynn -- City Manager CK7HRNLS.DOC 10109M Kettleman Lane and Harney Lane Wastewater Lift Stations and Adjacent Development October 16, 1996 Page 2 already established a service area and fee for the lift station construction and has collected approximately $28,000 to date. Staff has been working with developers in the area toward building the lift station instead of having individual developers construct temporary facilities. We have obtained letters of intent (Exhibits B and C) from two developers and have obtained deeds for the site and access easements from a third developer. The letters of intent propose that the developers participate in the cost of the lift station and obtain reimbursement from other properties as they connect. The City would handle the design and construction of the lift station. We also propose that the Wastewater Impact Fee Fund contribute up to $78,000 toward the project and be reimbursed in a similar fashion as the developers. ($78,000 represents the above $28,000 plus half of the available fund balance.) Staff proposes to make the offer of early participation to other property owners in the area. Those who decline will be faced with higher connection fees at a later date to account for interest and administrative charges. Hamey Lift Station The southern portion of the Century Meadows developments at Harney Lane are part of a future lift station service area that includes future development south of Harney Lane (see Exhibit D). This service area does not have a service area fee established, although property owners south of Harney Lane have previously agreed to participate in the cost of the lift station and provide a site on the south side of Harney Lane at Mills Avenue. Two residential projects have been approved in the area and the first to develop will need to construct the lift station. Staff proposes to offer adjacent proposed developments a participation arrangement similar to the Kettleman Lane project described above and to include City participation with up to $50,000 of Wastewater Impact Fee funds. Lift Station Design As part of the above arrangements, the City would be responsible to design the lift stations and, in the case of the Kettleman Lane facility, handle the construction project since it involves so many property owners. Staff is recommending that we retain a local engineering firm, Baumbach & Piazza, to design both lift stations. This firm has already done some preliminary work for the developers and has designed most of the existing lift stations in the City. Also, by designing both lift stations at the same time, the total cost, $40,500, could be reduced by $3,000. Staff also recommends that Council authorize the City Manager to execute a professional services contract upon satisfactory review by the City Attorney. A copy of the proposal from Baumbach & Piazza is attached as Exhibit E. FUNDING: Wastewater Impact Fee Fund and Street Fund. A re�' mmendation for appropriations will be made when the funds are needed. , /J Prepared by Richard C. Prima, Jr., City Engineer JLR/RCP/lm Attachments cc: Associate Civil Engineer - Development Services Baumbach & Piazza Fountainhead, Joe Handel Helmle Property Owners Pacific Valley Housing Corp. First Church of Nazarene dj"17\ (ucb'lrii L Ronsko c Works Director w f: CKTHRNLS.DCC 10/9/96 0 CITY OF r L ODI �crFOR�� WORKS DEPARTMENT IL A EXHIBIT A KETTLEMAN "'LANE LIFT STATION SERVICE AREA z M Y1VF! i a° o � x -ler �cwr c opp>r ril - wSNU ltlNV3 N 0 z 3 tJ J u o Q Z W r N 'OV � 3 a D n1 _ Q - XV W QJp ¢ � 1-. Z F- M Li. DO D 3 Na yWN a y W ( f)N3Ab SITH 21 1 O S�%W ldNtl� 3'I'M a CZZ ♦'Wu^ 41 ]P 3 DA F 7 Wp Z W 2d WW a 91 .N1 ri ti 2 -1 i � 4 �0. •Q M! 04 b d HJ21fIH� NVAIAS 3N3tJ3Zd ^ r � y s � Wo PA - u x H O L s 5 Oa. � z >Y lVl 1 s 1 Z w 00 W X OM OLN3MtM�YS ![3M01 M;\DEVSERV\KTLFTSTA.DWG `A Diversified Ventures Company °' %~mv ��NHIM TO: City of Lodi 1996 MEMORANDUM OF LETTER OF INTENT RE; Kettleman Lane Lift Station FROM: The Owners of the Crete/Handel Properties - Kettleman Lane, Lodi TO WHOM IT MAY CONCERN: EXHIBIT B 1826 W. Kettleman Lane Lodi, (<diforu a 95240 (209)333 1991 Subject to the preparation of final documentation agreements, and etc. the owners of the property known as the Crete/Handel Property consisting of approximately 4 acres situated South of Tienda Drive and North of Kettleman Lane, Lodi do hereby set forth our commitment and intent to bear our fair share of the costs of the Kettleman Lane Lift Station within twenty (20) days after demand by the City of Lodi. os�K. Handel, Managing Partner JKH827 EXHIBIT C Helmle Co -Ownership 317 W. Lodi Avenue Lodi, California 95240 Telephone (209) 333-2881 Fax (209) 334-6501 August 15, 1996 Memorandum of Letter of Intent To: City of Lodi Re: Kettleman Lane Lift Station From: The Owners of the "Helmle Property" - Kettleman Lane, Lodi To Whom it May Concern: Subject to the preparation of final documentation, agreements, and etc. we the co-owners of the property known as the "Helmle Subdivision" consisting of approximately 21+/- acres situated South of the Sunwest Subdivision and North of Kettleman Lane, Lodi do hereby set forth our commitment and intent to bear our fair share of the costs of the Kettleman Lane Lift Station as more particular) set forth on Exhibit A, entitled Kettleman Lane Lift Station attached hereto d--ncorporated. he in, within twenty (20) days after demand by the City of A. ',Fred Bakers A. Feed Bakas Trustee of the Keszler Irre ocable Living Trust #3 Kettleman Lane Lift Station Estimated cost including land $175,000 Current Fee per Fee Study $1,670 /per RAE Funds Available $27,540 Fee Avoided Acerae RAE Fee Total Cost Exhibit "A" Handel/Crete Property 4.10 1.00 $1,670 $6,847 $16,000 Helmle 3.0 Ac. Parcel 2.80 1.96 $1,670 $9,165 $0 Helmle Residential 18.70 1.00 $1,670 $31,229 $0 City Park Land 8.00 0.25 $1,670 $3,340 $0� Fund Balance $27,540 $27,540 Handel/Crete Property $6,847 $16,000 I $22,847 Helmle 3.0 Ac. Parcel $9,165 $9,165 Helmle Residential $31,229 $31,229 City Park Land $3,340 $3,340 Total I , $94,121 Tsutaoka Site Dedication Land Credit @ $3.001 .f. $15,000 _ 109,121 City Participation $66,000 Grand Total $175,121 Note: Avoided cost consist of 1,000 L.F. of sewer line and Manhole installation @ $16/L.F. Reimbursement Plan 1. If Handel/Crete Property develops first, that project installs master line in Tienda Dr. to Lift Station located at Mills Ave. & Tienda Drive. The presure line to Kettleman Lane is included in lift station cost. 2. When 3.0 acre Helmle apartment project moves forward, then it reimburses Handel/Crete property for 1/2 of line along the frontage of the 3.0 acre parcel. When Helmle Single Family project develops, it reimburses for 1/2 of line cost along the entire frontage of Tienda Dr. When the Church develops, it reimburses 112 of its line frontage. 3. As projects pay their sewer lift station fee, the City and Handel/Crete split reimbursement until Handel/ Crete are fully reimbursed for any amount paid in excess of their fair share. Then the City collects all the reimbursements until fully repaid. CITY OF LODI . • PUBLIC WORKS DEPARTMENT EXH HARNEY LANE.: LIFT STATI SERVICE AREA Reri.ion I ADpr. I Approved Bit Public Work. Director Dote I Godo 0 o�Q�a� BALIMBACH & PIAZZA, INC. October 2, 1996 Mr. Richard Prima City Engineer City of Lodi P. O. Box 3006 Lodi, CA 95241 EXHIBIT E 323 West Elm Street Lodi, California 95240 Phone (209) 368-6618 FAX (209) 368-6610 Re: REVISED PROPOSAL TO DESIGN SANITARY SEWER LIFT STATION FOR MILLS AVENUE, NORTH OF RETTUMN LANE AND SOUTH OF HARVEY LANE Dear Mr. Prima: Baumbach & Piazza designed the City's other two major sanitary sewer lift stations in Rivergate and Lodi Park West. We are pleased that they have been operated to your satisfaction and that you have requested this firm to submit a proposal to design the next two major lift stations. The following is submitted as if the City may choose to only install one station. The bulk of the design work is in making a topographic map of the drainage shed sufficient to analyze inverts of the sanitary sewer collection system, and project design flows to design for wet well storage and pump cycling. In these respects, both sites are unique. However, there will be a savings to the City if both stations are designed at the same time. The savings are derived from reduced meting, research and drafting time. The fact is recognized in Part 3 of this proposal. In both locations we suggest that the station be enclosed with a chain link fence. We feel this would be a security benefit until such timee as the area develops with street lights and population. This proposal is made on a time and materials basis. Billings will be itemized per our standard fee schedule. The following total fees are the ma_x =zm allowed under this agreement without prior approval. PART 1 MILLS AVENUE, NORTH OF KETTLEMAN LANE TASK I Design master sewage collection system for entire collection area, including taking spot elevations and preparing topography map as is felt necessary. TASK II Establish operation criteria: a) run cycles b) storage volume, etc. TASK III Establish grades for lift station TASK IV Meetings with Maintenance and Public Works Departments TASK V Prepare report for City approval prior to preparing construction plans. Review necessity for generator (now) compared to overflow (to 12" main) consideration. TASK VI Prepare construction plans and specifications under the following criteria: a) Masonry wall to be added after the architecture of the area develops. Install chain link fence for now, or design wall if required. b) Select miscellaneous equipment. c) Design temporary gravel access road and write easements if necessary. d) Design site Plan and allow for future on-site catch basin. e) specifications for controls will be performance type. Engineer will require that the controls be designed and supplied by TESCO subject to city approval. our fee for the above will not exceed $18,000.00 (Includes construction plans for force main.) PART 2 MILLS AVENUE, SOUTH OF HARVEY LANE The station will be designed in accordance with alternate 4 of the "South of Lodi Sanitary Sewer Study" for the Harney Lane Lift Station Service of July, 1992. TASK I Design grades for master sewage collection system for entire collection area, including taking spot elevations as is felt necessary. TASK II Establish operation criteria: a) run cycles b) storage volume, etc. TASK III Establish grades for lift station TASK IV Meetings with Maintenance and Public Works Departments. TASK V Prepare report for City approval prior to preparing construction plans. TASK VI Prepare construction plans and specifications under the following criteria: a) Masonry walls to be added when necessary. Install chain link fence for now, or design well if required. b) Allow for future on-site catch basin. c) Specifications for controls will be performance type. Engineer will require that the controls be designed and supplied by TESCo subject to City approval. Our fee for the above will not exceed $22,500.00 (Includes construction plans for force main.) PARS COST SAVINGS If both projects are designed and built at the sauce time we expect that there would be significant savings in construction costs. Because of the depth of the stations, specialized excavation equipment and cranes can be more economically used. There will also be a savings associated with the volume of work. As discussed at the beginning of this proposal, there will be a $3,000.00 savings in engineering fees ($1,500.00/site) I look forward to discussing this proposal with you at your convenience. Our standard contract is attached and made a part of the proposal. Sincere Y P 8A Secretary Treasurer TP:jc ADDENDUM TO SANITARY SEWER LIFT STATION PROPOSAL DATED OCTOBER 2, 1996 PROJECTED FEE SCHEDULE.FOR 1997 (If this is modified downward, the billing will reflect the decrease.) Principal Engineer $ 98.00/hr Senior Technician $ 56.00/hr Clerical $ 30.00/hr Computer $ 16.00/hr Mileage $ 0.40/hr Field Crew $116.00/hr Total Station $ 30.00/lir Task I Field Crew with Total Station 12 hrs Computer Drafting 12 hrs Principal Engineer 10 hrs Task II Principal Engineer 12 hrs Senior Technician 6 hrs Task III Principal Engineer 12 hrs Task IV Principal Engineer 6 hrs Task V Principal Engineer 10 hrs Senior Technician 12 hrs Clerical 16 hrs Task VI Principal Engineer 50 bra senior Technician 69 hra Summary: Field Crew with Total Station 12 hrs @ ($116.00+$30.00)= Computer Drafting 12 hra 8 {$56.00+$16.00} _ Principal Engineer 10 hra 8 $98.00 = Senior Technician 87 hra 8 $56.00 = Clerical 16 hrs 8 $30.00 Prints and Mileage Task I Field Crew with Total Station 24 hrs Computer Map 16 hrs Principal Engineer 16 hrs Task II Principal Engineer Senior Technician Task III Principal Engineer Task IV Principal Engineer Task V Principal Engineer Senior Technician Clerical 16 hrs 12 hrs 6 hra 16 hra 6 hra 10 hrs 12 hra $ 1,752.00 $ 864.00 $ 9,800.00 $ 4,872.00 $ 480.00 $18,000.00 Task VI Principal Engineer 58 hrs senior Technician 82 hra sumnry : Field Crew with Total Station 24 hrs @ ($116.00+$30.00) = Commuter Drafting 12 hrs @ ($56.00+$16.00) Principal Engineer 118 hrs @ $98.00 Senior Technician 100 hra @ $56.00 Clerical 16 hra @ $30.00 Prints and Mileage $ 3,504.00 $ 1,152.00 $11,564.00 $ 5,600.00 $ 480.00 8 200.00 $22,500.00 CITY COUNCIL DAVID P. WARNER, Mayor CITY O F L O D I PHILLIP A. PENNING Mayor Pro Tempore RAY C. DAVENPORT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 STEPHEN J. MANN JACK A. J. MANN LODI, CALIFORNIA 95241-1910 (209)'333-6706 FAX (209) 333-6710 October 10, 1996 SEE MAILING LIST ATTACHED SUBJECT: Kettleman Lane and Hamey Lane Wastewater Lift Stations and Adjacent Development H. DIXON FLYNN City Manager JENNIFER M. PERRIN City Clerk RANDALL A. HAYS City Attorney Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, October 16, 1996, at 7 p.m. The meeting will be held in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the regular calendar for Council discussion. You are welcome to attend. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910.. Be sure to allow time for the mail. Or, you may hand -deliver the letter to the City Clerk at 221 West Pine Street. If you wish to address the Council at the Council meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Jennifer Perrin, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Richard Prima at (209) 333-6706. Jack .Ronsko ub ' Works Director JLR/Im Enclosure cc: City Clerk NCKTHRNL.DOC BAUMBACH - PIAZZA CIVIL ENGINEERS 323 W ELM ST LODI CA 95240 CHURCH OF THE NAZARENE 2223 W KETTLEMAN LN LODI CA 95242 PACIFIC VALLEY HOUSING CORP 650 E BLITHEDALE AVE STE O MILL VALLEY CA 95241-1910 HELMLE PROPERTY OWNERS 317 W LODI AVE LODI CA 95240 MR JOSEPH K HANDEL MANAGING PARTNER FOUNTAINHEAD 1826 W KETTLEMAN LN LODI CA 95242