HomeMy WebLinkAboutAgenda Report - October 2, 1996 (47)SOF(
U�COUNCIL COMMUNICATION
4C/FOFtC�
AGENDA TITLE: Purchase of Three Police Patrol Vehicles ($69,610)
MEETING DATE: October 2, 1996
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase of three police patrol sedans under the State of California,
Office of Procurement Contract for 1996 Model CHP Class -E special
service vehicles from Downtown Ford of Sacramento, for a total of
$68,110; authorize associated costs to equip the three vehicles for service at $1,500; and appropriate
funds in accordance with the recommendation shown below.
BACKGROUND INFORMATION: The patrol sedan we now use is the Ford Crown Victoria 4 -door
sedan, CHP special service vehicle. Six police patrol sedans were
included in the 1996/97 budget. Downtown Ford of Sacramento
has the State contract for 1996. The 1997 contract will not be
awarded for another month or two. Normally, we would order the budgeted vehicles under the 1997
State Contract in November/December 1996 for delivery in early summer 1997. There have been two
incidents prompting staff's request to replace these units prior to the normal schedule:
1) Recently, patrol Unit 05-013 was struck by a drunk driver. The damage to this vehicle is
significant ($3,200+). Fortunately, Unit 05-013 is the next patrol sedan due for
replacement. It has an odometer reading of 91,855 and accumulated maintenance and
repair costs of $8,738. Purchasing an emergency replacement now, rather than waiting for
delivery of a 1997 unit between May and July 1997, is recommended.
2) Also, a Police Partners sedan, Unit 05-101, sustained major engine damage when it
overheated en route to Sacramento. Repairs are estimated to cost approximately $1,300.
This unit, a 1988 Ford Taurus, has an odometer reading of 145,429. It was donated to the
Police Partners Program on December 6, 1994 (with 115,500 miles) as one of the original
Partners vehicles. Additionally, Police Partners Unit 05-104, a donated 1987 Dodge
Caravelle with 149,792 miles and accumulated maintenance/repair costs of $1,862 (in one
year), also needs to be replaced.
ALTERNATIVES
To address these issues, staff sees three alternatives. We are recommending the first one:
Alternative One: Replace all three vehicles now. Downtown Ford has only nine new 1996
Crown Victorias still available for purchase through the 1996 State Contract. They are holding three for
us until Thursday, October 3, 1996, pending Council's action. The Police Department, when it started
the Partners Program, recognized the need for donated vehicles in order to have an effective operation.
Now that two of these sedans need replacing, we are asking that the City donate two older, but reliable
vehicles with secondary -use potential from the City fleet. This will provide the Partners Program with
two vehicles in the 50,000-100,000 mile range, rather than cars with 100,000-150,000+ on the
odometer.
APPROVED: . C _ i
H. Dixon Flynn -- Cily'Manager
C3POLVEH.DOC 09/26/98
Purchase of Three Police Patrol Vehicles ($69,610)
October 2, 1996
Page 2
Both the Police Chiefs and the Police Operations Division Commander's vehicles are due for
replacement in 1997/98. Both can still serve a productive secondary use in the Police Partners fleet.
The Chiefs car, 05-003, is a 1989 Dodge Dynasty 4 -door sedan with 82,411 miles, accumulated
maintenance/repair costs of $3,340, and a blue book value of approximately $4,900. The Operations
Division Commander's car, 05-018, is a 1988 Oldsmobile Delta 88 with 48,305 miles and accumulated
maintenance/repair costs of $4,055. Its blue book value is approximately $5,335. The
Police Department would like to replace both of these vehicles with Crown Victorias equipped similarly
to the patrol sedans but painted monotone rather than black and white. This would provide two backup
vehicles that could be readied for service quickly if other patrol sedans are damaged beyond repair.
NOTE: In the past, the City's practice was to have at least one "spare" patrol sedan available for
emergency replacement. We presently do not have a "spare" but Council's approval of this purchase
would provide a large step in that direction.
We are recommending that the City Council authorize the ordering of three 1996 Ford Crown Victoria
sedans to replace 05-003, 05-013 and 05-018. We are also asking for authorization to contract for
labor to remove and reinstall existing emergency equipment (i.e., back seat, protective screen, light bar,
siren, shotgun rack, radio rack, push bumper, two-way radio, etc.) at approximately $1,500. Finally,
authorization is requested to either dispose of the old, used Police units 05-013,
05-101 and 05-104, and any unusable emergency equipment through Roger Ernst and Associates
(auctioneers) of Modesto, or sealed bid auction. Funds received from the sale of these vehicles should
be deposited into the Equipment Replacement Fund.
Alternative Two: Replace patrol Unit 05-013 now, on an emergency basis. Require the Police Department
to find two donated vehicles to replace 05-101 and 05-104 and continue to operate both
05-003 and 05-018 as is until their normal replacement schedule next year.
Alternative Three: Replace patrol Unit 05-013 now, on an emergency basis. Find other vehicles from
within the City fleet that would qualify for secondary use as Police Partners vehicles. We do follow this
practice when possible (i.e., a retired Police patrol unit was just put in secondary -use service for the
Community Improvement Officer) but currently no vehicles are available.
NOTE: The Police Department will be coming back to Council to approve the purchase of the remaining
five budgeted patrol sedans for 1997 when the State contract is awarded in one to two months.
FUNDING: Requested Appropriation: Equipment Fund 12.0-12.08 $24,410 (replace 05-013)
Asset Seizure Fund 23.0-12.07 $45,200 (replace 05-003
and 05-018)
Purchase Total: $69,610
f�
✓ Jack L. Ronsko
Public Works Director
Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent
Attachment
cc: City Attorney
Finance Director
Purchasing Officer
Police Chief
Police Operations Division Commander
Building and Equipment Maintenance Superintendent
C3POLVE11.130C W26/m
RESOLUTION NO. 96-143
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
PURCHASE OF THREE POLICE PATROL SEDANS FROM THE STATE OF
CALIFORNIA, OFFICE OF PROCUREMENT CONTRACT FROM DOWNTOWN
FORD OF SACRAMENTO, AND FURTHER AUTHORIZING APPROPRIATE
FUNDS TO EQUIP THE THREE VEHICLES FOR SERVICE FOR THE LODI
POLICE DEPARTMENT
----------------------------------------------------------------
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City
to do so; and
WHEREAS, six police patrol sedans were included in the 1996/97 budget; and
WHEREAS, the patrol sedan that we now use is the Ford Crown Victoria four -
door sedan, CHP special service vehicle; and
WHEREAS, normally these three vehicles would be ordered under the State
contract in November/December 1996 for delivery in early summer 1997; and
WHEREAS, Downtown Ford of Sacramento was awarded the State Contract for
1996, and the 1997 contract will not be awarded for another month or two; and
WHEREAS, two incidents have occurred prompting staff's request to replace
these units prior to the normal schedule, i.e. Patrol Unit 05-013 being struck by a drunk
driver, and Police Partners sedan Unit No. 05-101 sustaining major engine damage; and
WHEREAS, the Police Chief's and the Police Operations Division Commander's
vehicles, Units 05-003 and 05-018 respectively, are due for replacement in 1997/98, and
both can still serve a productive secondary use in the Police Partners fleet;
WHEREAS, it is staff recommendation that we place an order with the State of
California, Office of Procurement immediately, since Downtown Ford is holding three
sedans they have left on the 1996 Contract to replace Units 05-013, 05-003, and 05-018
at a cost of $68,108.78; and
WHEREAS, staff also recommends authorization to contract for labor to remove
and reinstall existing emergency equipment, i.e. back seat, protective screen, light bar,
siren, shotgun rack, radio rack, push bumper, two-way radio, etc., at the approximate
cost of $1,500.00; and
WHEREAS, staff further recommends authorization to either dispose of Police
Units 05-013, 05-101 and 05-104 and any unusable emergency equipment through
Roger Ernst and Associates (auctioneers) of Modesto, or sealed bid auction,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby authorize staff to place an order with the State of California, Office of
Procurement for the purchase of three 1996 Ford Crown Victoria Sedans at a cost of
$68,108.78; and
BE IT FURTHL-k RESOLVED that the City Council hereby authorizes staff to
contract for labor to remove and reinstall existing emergency equipment at an
approximate cost of $1,500.00; and
BE IT FURTHER RESOLVED that staff is hereby authorized to dispose of Police
Units 05-013, 05-101 and 05-104, and any unusable emergency equipment through
Roger Ernst and Associates of Modesto or through sealed bid auction.
Dated: October 2, 1996
I hereby certify that the foregoing is a true and correct copy of Resolution No.
96-143, which was duly and regularly passed and adopted by the City Council of the
City of Lodi in a regular meeting held October 2, 1996 by the following vote:
AYES: Council Members - Mann, Sieglock and Warner (Mayor)
NOES: Council Members - Davenport and Pennino
ABSENT: Council Members - None
ABSTAIN: Council Members - None
4�-'V�-CA
J NIFER M PERRIN
City Clerk
96-143