HomeMy WebLinkAboutAgenda Report - September 18, 1996 (82)CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of a Photocopy Machine for Lodi Police Department Records Unit
DATE: September 18, 1996
PREPARED BY: LARRY D. HANSEN, CHIEF OF POLICE
RECOMMENDED ACTION: That the City Council authorize the purchase of a photocopy machine for the
Records Section of the Lodi Police Department,
BACKGROUND INFORMATION: We are upgrading the single side copy Xerox photocopy machine to a
two-sided single copy photocopy machine, in the Records Section
within the Lodi Police Department. The two-sided copy machine is
more efficient in labor and material costs. Purchase of this copier
(Xerox 5034ZTAST) is through a current County of Los Angeles Contract Pricing at a cost of $8,393.72
(Xerox pricing proposal attached).
The Records Section is currently using a Xerox copier which will be moved to the basement of the
Carnegie Forum when the Investigations Division moves to that location. It is anticipated this move will
take place in November of 1996. Cost for this relocation is $137.92 (Xerox cost proposal is attached).
It should be noted Lieutenant Garold Murray will be in attendance at this Council Meeting to answer any
questions.
FUNDING: $8,531.64 95/97 Equipment Budget, Significant expenditures.
arty D. Hqhsen
Chief of Police
cc: City Attorney
APPROVED:
H: D on Flynn -- City Manager,
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XEROX PRESENTS
A PROPOSAL TO:
CITY OF LODI,
Police Department
PRESEA7ED SP
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SEPTEMBER -t. 1996
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The contents of this proposal are for the exclusive use of Citi, of Lodi, Police Department and are good
through September 30, 1996 The data and recommendations in this proposal are based.for the most part on
historical information and agreed -to assxmptions. Therefore„ although we have tried to ensure that the
information is correct, we cannot guarantee its accuracy. In addition, changes in your requirements,
procedures and printing schedule may, of course, alter the conclusions contained in this proposal.
This analysis is based upon Xerox pricing in the current.Verox pace list, in effect as of the date of this
proposal and are subject to acceptance bi•A"er-ox Corporation. Verav prices are subject to change without
written notice.
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A XEROX INVESTMENT SUMMARY FOR:
CIT I' OF LODI
Police Department
XEROX: 5034ZTAST COPIER
County of Los Angeles Contract Pricing
EQUIPMENT INVESTMENT OPTIONS:
Z= Zoom Reduction and Enlargement
T = TwoTray Paper Drawer with Stand
Automatic Document handler
S = 10 Bin Sorter
T = Convenience Stapler built-in to Sorter
PURCHASE PRICE:
5034ZTAST
Outright Purchase Price S7.79o.tii i
7.751-o Tax $603.72
Total SS,393.72
FULL SERVICE MAINTENANCE:
Three vear warranty: includes all parts and labor
SUPPLIES:
CARTON YIELD CARTON COST
COPY CARTRIDGE 25,000 copies $306.00
DRY INK 20.100 copies $103.00
CARTRIDGE
Prices quoted at quantity discounts: }— copy cartridge. 5+ ink.
PRICINTO DOES NOT INCLUDE SALES TAX.
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XEROX SOLUTION:
5034ZTAST Copier
RELIABILITY
• optimal volume is up to 15,000 copies per month
PRODUCTnTrY
• Automatic Document Handler: accepts mixed size paper from -5.5""X 8.5•' to 11" X 17" at same time
• Optional lo bin sorter: 40 sheets in each bin
• Automatic TNvo-Sided Copying- 1-1;1-'_';2-3:3-1
• Margin Shift: for copying two-sided documents where copies will be bound or hole punched.
• Convenience stapler built-in to sorter.
• Loom reduction and enlargement: 64 - 156°- o
• Automatic reduction and enlargement: machine senses size of original and reduces or enlarges to fit onto
3.5" X I I ".
• Book Copying: maps
• Automatic covers and insertions
QCP-XLTIY
• Copy and dry ink cartridges for excellent solid coverage: blacks black and the whites are white
• Copy from colored originals: auto contrast
• Photo Diode: when copying from mug shots and other photographs
OPERABILITY
• Alpha -Numeric and Graphic display
• Clamshell design: for jam clearance
• Three paper supply areas plus a bypass tray: 970 sheets in total
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A XEROX Move Cost for:
CIT 1' OF LODI
Police Department
XEROX: 5021ZTAS in Records
Relocation Fee $128.00
7.7P/0' Tax $9.92
Total $137.92
RESOLUTION NO. 96-131
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF ONE XEROX MODEL 5034ZTAST
COPIER FOR THE POLICE DEPARTMENT RECORDS UNIT
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WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City to do so; and
WHEREAS, it is necessary to upgrade the current single side copy Xerox photocopier to a
two-sided single copy photocopier in the Lodi Police Department Records Unit, which will be more
cost efficient in labor and materials; and
WHEREAS, the current photocopier will be utilized by the Investigations Division after their
move into the Carnegie Forum Basement which is anticipated to take place in November of 1996;
and
WHEREAS, through a pricing agreement with the County of Los Angeles, Xerox is able to
offer LA County pricing to cities and counties throughout California; and
WHEREAS, it is staff recommendation that the City Council authorize the purchase of the
Xerox Model 5034ZTAST at the cost of $8,393.72 through the County of Los Angeles agreement;
and
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby approves the
purchase of the Xerox Model 5034ZTAST copier from Xerox Corporation at the cost of $8,393.72
through the Los Angeles County agreement.
Dated: September 18, 1996
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I hereby certify that Resolution No. 96-131 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held September 18, 1996, by the following vote:
AYES:
COUNCIL MEMBERS - Mann, Pennino, Sieglock and Warner (Mayor)
NOES:
COUNCIL MEMBERS - Davenport
ABSENT:
COUNCIL MEMBERS - None
ABSTAIN:
COUNCIL MEMBERS - None
JE IFER PE IN
' Clerk
96-131