HomeMy WebLinkAboutAgenda Report - September 18, 1996 (78)AGENDA TITLE: Purchase of Office Systems Furniture for Finance MIS Division Offices ($24,340.86)
MEETING DATE: September 18, 1996
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council authorize the purchase of office systems
furniture, utilizing both the Stanislaus County and League of
California Cities contracts with Haworth, Inc. through the Warden's
Office of Stockton for installation in the Management Information
Systems (MIS) Division of the Finance Department. Total cost of
purchase and installation will be $ 24,340.86.
BACKGROUND INFORMATION: At the time the Finance Department moved into the Annex, office
systems furniture was ordered for all areas except the hard walled offices and the Data Processing area.
During 1995-96 the Information Systems Coordinator position was relocated to the Annex to facilitate the
centralization of the Data Processing and Information Systems into one unit. The 1996-97 supplemental
budget approved the MIS name and $5,000 for module walls to form two new offices to lessen the noise
factor involved with the use of computer equipment. The $5,000 was to be added to any carryover funds
needed to remodel the computer area to ensure efficient and effective use of available space.
The City Council, on April 20, 1994, authorized the standardization on office systems furniture
manufactured by Haworth, Inc. and/or Herman Miller, Inc., for installation in offices in the governmental
center. In addition, the Council adopted Resolutions authorizing the use of Stanislaus County contract
and participation in the statewide purchasing program jointly sponsored by the League of California Cities
and the County Supervisors Association of California for Haworth office systems furniture. It is staffs
recommendation to use both contracts on this purchase to take advantage of the best discounts each has
to offer. The Finance Department has coordinated with Public Works to utilize the few items left over due
to a reconfiguration on the move from the trailers back into City Hall
The proposed list of furniture and installation layout is attached for Council's review.
FUNDING: Finance current budget $ 5,000.00
Finance carryover $19,340.86
Vicky McA hie
Finance Director
APPROVED'
. Dixon Flynn - cW Manager
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FILE
NAME:
CTYLD116.SIF
LIST$ SELL% SELL$
09-05-1996
FILE
TITLE:
CITY OF LODI
/ HAWORTH MISC. / ANNEX
00:14:43
#
Mfg
Qty
Part #
Description / Options
Unit
Extended
------------------------------------------------------------------------------
1
HAF
1
TPMM-2020,
MOBILE MACHINE HYBRID TABLE
381-00
381.00
20" X 20"
SELL%
%55.0000
171.45
171.45
OH- 034, TR- OOR, TR- OOR,
------------------------------------------------------------------------------
2
14AF
1
SDQ6-3060-
STEEL DESK 30" X 60" 3/4
1637.00
1637.00
AB,
MODESTY -WITH GROMMETS
SELL%
%55.0000
736.65
736.65
(2) OH- 034, TR- OOR, TR- OOR,
TR- OOR,
---------
3
HAF
--------------------------------------------------------------------
6
LSRS-536-L
5 -HI STORAGE,RADIUS CASE,36"
788.00
4728.00
C,
SELLS:
%55.0000
354.60
2127.60
TR- OOR, TR- 00R,
--------------------------------------------------------------
4
HAK
1
45TC-2448-
500 TABLE,RECTANGLE,T BASE
---------------
516.00
516.00
A4SO,
24" X 48"
SELL%
%48.0000
268.32
258.32
(2) HC- 034, TR- OOR,
------------------------------------------------------------------------------
5
HAF
4
LER-236,
2 -HIGH BOOKCASE - 36"
384.00
1536.00
RADIUS CASE
SELL%
%55.0000
172.80
691.20
TR- OOR,
------------------------------------------------------------------------------
6
TAX
I
TAX
SALES TAX
309.63
309.63
SELL%
x 0.0000
309.63
309.53
------------------------------------------------------------------------------
7 NOTE ACCESSSING CCPP CONTRACT AND
DOES NOT INCLUDE INSTALLATION
-----------------------------------------------------------I------------------
8 INS 1 INSTALL INSTALL OF THIS PRODUCT 350.00 350.00
SELL% % 0.0000
350.00 350.00
------------------------------------------------------------------------------
Totals:
List = S 9457.63
Sell% - %50.7821
Sell = $ 4654.85
warden"s Office, Inc. - 1 -
FILE NAME:
CTYLDI15.S1F
LIST$ SELL% SELL$
09-05-1995
FILE TITLE:
CITY OF LOD1
/ HAWORTH ADD FOR ANNEX
00:25:12
# Mfg Qty
Part #
Description / Options
Unit
Extended
------------------------------------------------------------------------------
1 HAI 2
EFN-3035-B
STRAIGHT FABRIC PANEL
NO -POWER
528.00
1056.00
30" X 35"
SELL%
911068.0000
168.96
337.92
OF- OEC, OF- OEC, TR-
OOR, TR-
OOR,
-------------------------------------------------------------------•------
2 HAW 2
EFN-3062-B
STRAIGHT FABRIC PANEL
NO -POWER
584.00
---
1168.00
30" X 62"
SELL%
968.0000
186.88
373.76
OF- OEC, OF- OEC, TR-
OOR, TR-
OOR,
------------------------------------------------------------------------------
3 HAW I
EFN-1862-B
STRAIGHT FABRIC PANEL
NO -POWER
496.00
496.00
18" X 62"
SELL%
%68.0000
158.72
158.72
OF- OEC, OF- OEC, TR-
OOR, TR-
OOR,
------------------------------------------------------------------------------
4 HAW 2
EFN-3080-B
STRAIGHT FABRIC PANEL
NO -POWER
784.00
1568.00
30" X 80"
SELL%
%68.0000
250.88
501.76
OF- OEC, OF- OEC, TR-
OCR, TR-
OOR,
------------------------------------------------------------------------------
5 HAW 1
EFN-380-6,
STRAIGHT FABRIC PANEL
NO -POWER
870-00
870.00
36" X 80"
SELL%
968.0000
278.40
278.40
OF- OEC, OF- OEC, TR-
OOR, TR-
OOR,
------------------------------------------------------------------------------
6 HAW 2
EFN-4280-B
STRAIGHT FABRIC PANEL
NO -POWER
938-00
1876.00
42" X 80"
SELL%
%68.0000
300.16
600.32
OF- OEC, Of- OEC, TR-
OOR, TR-
OOR,
------------------------------------------------------------------------------
7 HAE 4
EFP-3035-8
STRAIGHT FABRIC PANEL
POWER
647.00
2588.00
30" X 35"
SELL%
%68.0000
207.04
828.16
OF- OEC, OF- OEC, TR-
OOR, TR-
------------------------------------------------------------------------------
OOR,
8 HAP 1
RKP-42-B,
RETROFIT KIT POWER 42"
174.00
174.00
SELL%
%68.0000
55.68
55.68
---------------------------------------------------------------------------
TR- OOR,
---
Warden"s Office, Inc. - 1 - 1.
FILE
NAME:
CIYLDII5.SIF
LIST$ SELL% SELL$
09-05-1996
FILE
TITLE:
CITY OF LOOI
/ HAWORTH ADD FOR ANNEX
00:25:12
#
Mfg Qty Part #
Description / Options
Unit
Extended
------------------------------------------------------------------------------
9
HAP 1
RKP-4-B,
RETROFIT KIT POWER 48"
174.00
174.00
SELL%
%68.0000
55.68
55.68
TR- OOR,
------------------------------------------------------------------------------
10
HAP 2
RKP-2-B,
RETROFIT KIT POWER 24"
174.00
348.00
SELL%
7068.0000
55.68
111.36
TR- OOR,
------------------------------------------------------------------------------
11
HAW 1
EFP-3062-B
STRAIGHT FABRIC PANEL
POWER
703.00
703.00
30" X 62"
SELL%
%68.0000
224.95
224.96
OF- OEC, OF- DEC, TR-
OUR, TR-
OOR,
--------------------------------------------------------------------.---------
12
HAW 1
EFP-562-B,
STRAIGHT FABRIC PANEL
POWER
963.00
963.00
60" X 62"
SELL%
%68.0000
308.16
308.16
OF- OEC, OF- OEC, TR-
OOR, TR-
OOR,
------------------------------------------------------------------------------
13
HAW 1
EFP-280-8,
STRAIGHT FABRIC PANEL
POWER
815.00
815.00
24" X 80"
SELL%
%68.0000
260.80
260.80
OF- DEC, OF- DEC, TR-
OUR, TR-
OOR,
------------------------------------------------------------------------------
14
HAW 3
EFP-380-8,
STRAIGHT FABRIC PANEL
POWER
989.00
2967.00
36" X 80"
SELL%
%68.0000
316.48
949.44
Of- OEC, OF- DEC, TR-
OUR, TR-
OOR,
------------------------------------------------------------------------------
15
HAW 9
EFP-480-8,
STRAIGHT FABRIC PANEL
POWER
1102.00
9918.00
48' X 80°
SELL%
%68.0000
352.64
3173.76
OF- DEC, 0E- OEC, TR-
OUR, TR-
OOR,
------------------------------------------------------------------------------
16
HAW 3
EFP-580-B,
STRAIGHT FABRIC PANEL
POWER
1215.00
3645.00
60" X 80"
SELL%
%68.0000
388.80
1166.40
OF- DEC, OF- OEC, TR-
OUR, TR-
------------------------------------------------------------------------------
OOR,
Harden"s Office, Inc. - 2 -
FILE NAME: CTYLDII5.SIF LISTS SELL% SELL$ 09-05-1996
FILE TITLE: CITY OF LODI / HAWORTH ADD FOR ANNEX 00:25:13
# Mfg Qty Part # Description / Options Unit Extended
------------------------------------------------------------------------------
17 HAW I FPFC-62-B, 90 DEG. FABRIC FINISH POST 62" 63.00 63.00
SELL90 %68.0000
20.16 20.16
0E- OEC, TR- OOR, TR- OOR,
--------------------------------------------------------------- --------------
IS HAW 2 FPFS-62-B, 180 DEG FABRIC FINISH POST 62" 58.00 116.00
SELL% %68.0000
18.56 37.12
OF- DEC, TR- OOR, TR- OOR,
---------------------------------------- -------------------------------------
19 HAW 1 FPFS-80-6, 180 DEG FABRIC FINISH POST 80" 65.00 65.00
SELL% %68.0000
20.80 20.80
OF- DEC, TR- OOR, TR- 00R,
---------- -- - --- - - -
20 HAP 1 SPCL-1532, REGULAR WORK SURFACE 78" X 24" 464.00 464.00
SELL% %68.0000
148.48 148.48
OH- 034, TR- OOR, TR- OOR,
------------------------------------------------------------------------------
21 HAP 1 WS -230, REGULAR WORK SURFACE 24" X 30" 246.00 246.00
SELL% (.68. 0000
78.72 78.72
OH- 034, TR- OOR, TR- OOR,
22 HAP 4 WS -530, REGULAR WORK SURFACE 60" X 30" 375.00 1500.00
SELL% %68.0000
120.00 480.00
OH- 034, TR- OOR, TR- OOR,
------------------ --- ---
23 HAP 2 WS -9630, REGULAR WORK SURFACE 95" X 30" 571.00 1142.00
SELL% 1'.68.0000
182.72 365.44
OH- 034, TR- OOR, TR- OOR,
--------------------------------------------------------------------
24 -HAP-2 WS -1030, REGULAR WORK SURF. 120" X 30" 657.00 1314.00
SELL% %68.0000
210.24 420.48
OH- 034, TR- OOR, TR- OOR,
------------------------------------------------------------------------------
25 HAP I 5PCL-8014, D-TOP,YINYL EDGE,66" X 30" 321.00 321.00
REQUIRES MOUNT KIT/SUPPORTCOL SELL% %68.0000
102.72 102.72
OH- 034, TR- OOR,
------------------------------------------------------------------------------
Warden"s Office, Inc. - 3 - 1.
FILE
NAME:
CTYLDi1S.SIF
LIST$ SELL% SELL$
09-05-1996
FILE
TITLE:
CITY OF LODI
/ HAWORTH ADD FOR ANNEX
00:25:14
#
Mfg
Qty Part #
Description / Options
Unit
Extended
26
HAP
1
HCC -0001,
D -TOP SINGLE -LEG BASE,
177.00
177.00
ADJUSTABLE HEIGHT 26"-30"
SELL%
%68.0000
56.64
56.64
TR- OOR, TR- OOR,
-----------------------------------------
27
HAP
2
WAST -43D,
--------------------------------------
90 DEG WRAP -AROUSED WS,W/0 AKP
473.00
946.00
48" X 30"
SELL%
%68.0000
151.36
302.72
OH- 034, TR- OOR, TR- OOR,
-------------------
28
HAP
I
--------------------------------------
HWSP-3029-
WORK SURFACE SUPPORT PANEL 30"
-------------------
285.00
285.00
R,
SELL%
%68.0000
91.20
91.20
HP- 034,
------------------------------------------------------------------------------
29
HAP
2
AKPT-3P,
AKP - TILTING KEYBOARD PAD
401.00
802.00
W/PALM REST
SELLS:
%68.0000
128.32
256.64
TR- OOK,
30
HAW -4
SR -2, �-
REGULAR SHELF 24"
127.00
508.00
SELL%
%68.0000
40.64
162.56
OV- 034, TR- OOR, TR- OOR,
------------------------------------------------------------------------------
31
HAW
1
SR -30,
REGULAR SHELF 30"
131.00
131.00
SELL%
%68.0000
41.92
41.92
OV- 034, TR- DOR, TR- OOR,
32
HAW
2
SR -3,
REGULAR SHELF 36"
134.00
268.00
SELL%
%68.0000
42.88
85.76
OV- 034, TR- OOR, TR- OOR,
------------------------------------------------------------------------------
33
HAW
2
SRS -42,
REGULAR SHELF 42"
138.00
276.00
SELL%
7',68.0000
44.16
88.32
OV- 034, TR- OOR, TR- OOR,
34
HAW
10
SR -4,
- -
REGULAR SHELF 48" -141.00
-
1410.00
SELL%
7'.68.0000
45.12
451.20
------------------------------------------------------------------------------
OV- 034, TR- OOR, TR- OOR,
Warden"s Office, Inc. - 4 - 1.
FILE NAME: CTYLD115.SIF LIST$ SELL% SELLS 09-05-1996
FILE TITLE: CITY Of LODI / HAWORTH ADD FOR ANNEX 00:25:15
# Mfg Qty Part # Description / Options Unit Extended
----------------------- -------------------------------------------------------
35
-- --- --
35 HAW 5 SR -5, REGULAR SHELF 60 156.00 780.00
SELt% %68.0000
49.92 249.60
OV- 034, TR- OUR, TR- OOR,
---------------------------- -------
36 HAI 4 FDRF-2, REG. FLIPPER DOOR FABRIC 24" 264.00 1056.00
SELL% 9568.0000
84.48 337.92
HC- 034, OF- OEC, TR- 00R, TR-
OOR,
------------------------------------------------------------------------------
37 HAW 1 FDRF-30, REG. FLIPPER DOOR - FABRIC 30" 271.00 271.00
SELL% %68.0000
86.72 86.72
HC- 034, OF- OEC, TR- OOR, TR -
00R,
------------------------------------------------------------------------------
38 HAW 2 FDRF-3, REG. FLIPPER DOOR - FABRIC 36" 290.00 580.00
SELL% %68.0000
92.80 185.60
HC- 034, OF- OEC, TR- OOR, TR-
OOR,
----------------------
39 HAW 2 FDRF-42, REG. FLIPPER DOOR - FABRIC 42" 300.00 600.00
SELLS: %68.0000
96.00 192.00
HC- 034, OF- OEC, TR- OOR, TR-
OOR,
-------------•--------------------------- -- - - --
40 HAW 10 FDRF-4, REG. FLIPPER DOOR - FABRIC 48" 327.00 3210.00
SELL% 5668.0000
104.64 1046.40
HC- 034, OF- OEC, TR- OOR, TR-
OOR,
------------------------ ----
41 HAW 5 FDRF-5, REG. FLIPPER DOOR - FABRIC 60" 389.00 1945.00
SELL% %68.0000
124.48 622.40
HC- 034, OF- OEC, TR- OOR, TR-
OOR,
-
42 HAP 1 HTB -4216, TACKBOARO 42" X 16" 151.00 151.00
SELL% X68.0000
48.32 48.32
OF- OEC,
Warden"s Office, Inc. - 5 -
FILE
NAME:
CTYLD115.SIF
LIST$ SELL% SELLS
09-05-1996
FILE
TITLE:
CITY OF LODI
/ HAWORTH ADD FOR ANNEX
00:25:16
#
Mfg
Qty Part #
Description / Options
Unit
Extended
-----------------------------
43
43
HAP
1
HTB -4816,
---------------------------------
--- -
TACKBOARD 48" X 16"
---------------
157.00
157.00
SELL%
%68.0000
50.24
50.24
OF- OEC,
44
HAP
I
HTB -6016,
TACKBOARD 60- X 16"
180.00
180.00
SELL%
7.68.0000
57.60
57.60
OF- OEC,
-
45
--
HAP
5
PDM-30-HLN MOBILE PEDESTAL DRAWER 30"
858.00
4290.00
SELL%
%68.0000
274.56
1372.80
TR- OOR,
46-
HAP
--------------------------------------------------------------------
4
PDX-30-HLN
FIXED PEDESTAL DRAWER 30"
721.00
2884.00
SELL%
%68.0000
230.72
922.88
TR- OOR,
-------------
47
HAP
1
---------
HWSP-2429-
------- ---- -
WORK SURFACE SUPPORT PANEL 24"
255.00
255.00
L,
SELL%
%68.0000
81.60
81.60
HP- 034,
48
HAP
4
HTL-0048,
-- -
TASK LIGHT 48"
181.00
724.00
SELL%
%68.0000
57.92
231.68
TR- OOR,
------------------------------------------------------------------------------
49
HAP
3
HTL-0060,
TASK LIGHT 60"
196.00
588.00
SELL%
%68.0000
62.72
188.16
TR- OOR,
------------------------------------------------------------------------------
50
TAX
1
TAX
SALES TAX
1415.93
1415.93
SELL%
% D.0000
1415.93
1415.93
------------------ - -- ---
51 NOTE ACCESSING STAN. CO HAWORTH CON
TRACT AND INCLUDES INSTALL
Warden"s Office, Inc. - 6 - 1.
FILE NAME: CTYLDIIS.SIF LIST$ SELL% SELL$ 09-05-1996
FILE TITLE: CITY OF LODI / HAWORTH ADD FOR ANNEX 00:25:17
# Mfg Qty Part # Description / Options Unit Extended
- -----------------------
Totals;
List = 58509.93
Sell% = %65.3544
Sell = $ 19586.01
Warden"s Office, Inc. - 7 -
RESOLUTION NO. 96-129
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF OFFICE SYSTEMS FURNITURE
FOR FINANCE DEPARTMENT, MANAGEMENT INFORMATION
SYSTEMS (MIS) DIVISION OFFICES
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with
bids for purchases of supplies, services or equipment when it is in the best interests of the
City to do so; and
WHEREAS, on April 20, 1994 the City Council authorized the standardization of
office systems furniture manufactured by Haworth, Inc., and/or Herman Miller, Inc.; and
WHEREAS, the City Council also authorized the use of the Stanislaus County
contract and participation in the statewide purchasing program jointly sponsored by the
League of California Cities and the County Supervisors Association of California for
Haworth office systems furniture.
WHEREAS, staff recommends utilizing both contracts on this purchase to take
advantage of the best discounts each has to offer; and
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the purchase of office systems furniture for the Finance Department MiS
Division, utilizing both the Stanislaus County and League of California Cities contracts
with Haworth, Inc. through the Warden's Office of Stockton for installation, in the amount
of $24,340.86.
Dated: September 18, 1996
---------------------------------------------------------------------
---------------------------------------------------------------------
I hereby certify that Resolution No. 96-129 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 18, 1996, by the following
vote:
AYES: COUNCIL MEMBERS - Davenport, Mann, Pennino, Sieglock
and Warner (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
J NIFER P E R R I N
JJ
Cl. erk
96-129