HomeMy WebLinkAboutAgenda Report - September 18, 1996 (85)CITY OF •!I COUNCIL COMMUNICATION
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AGENDA TITLE: Purchase of Polemount Transformers ($39,576.58)
MEETING DATE: September 18, 1996
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the bid
for the purchase of 43 polemount transformers to the bidders whose
proposals and equipment met City of Lodi specifications, and whose
transformers are expected to yield the lowest overall life -cycle costs,
Cooper Power Systems of Milwaukee, W1, in the 15KVA and 50KVA conventional sizes ($3,452.31); Wesco
Distribution of San Francisco in the 100KVA conventional, and the 15KVA, 25KVA, and 37.5KVA circuit -
protected sizes ($16,104.32); and to Sierra Sales Engineering of Pleasanton (Kuhlman Electric, Versailles, KY) in
the 50KVA CP category ($20,019.95).
BACKGROUND INFORMATION: On July 17, 1996, the City Council approved specifications and
authorized advertisement for bids for eight conventional and 38
circuit -protected polemount transformers.
On August 27, 1996, bids were opened and total life -cycle costs were evaluated. Life -cycle costs are the combined
total of purchase price plus cost of operation based on estimated power loss during the projected life of the
transformer. Proposals are also evaluated on the basis of compliance with equipment and bid specifications.
Failure to comply with both may lead to disqualification of the bid. A summary of the bid evaluation is attached as
Exhibit A.
The July 17 authorization by the City Council to solicit bids included three 167KVA polemount transformers for an
expansion project at an industrial customer's site. However, at this time the customer has not made a firm
commitment for such expansion, and therefore the recommendation to award does not include the three 167KVA
transformers. The transformers would not be utilized at any other future installation. It is possible, however, that a
recommendation to purchase the three units may be made at a future City Council meeting.
FUNDING: Electric Uti' Operating Fund
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41k
Alan N. Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
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APPROVED:
H. DIXON FLYNN
City Manager
EXHIBIT A
POLEMOUNT TRANSFORMERS
50KVA 240/480 Volt Conventional Qty 3
Cooper Power Systems
Total
Total
15KVA 240/480 Volt Conventional Qty 1
Price with tax
Life -cycle cost
Cooper Power Systems
$533.36
$1,107.36
Wesco Distribution
$537.67
$1,155.67
Kuhlman
$610.94
$1,192.94
G E Supply
$755.33
$1,289.33
Central Moloney
$714.38
$1,344.38
50KVA 240/480 Volt Conventional Qty 3
Cooper Power Systems
$2,918.95
$7,094.95
Wesco Distribution
$2,841.37
$7,263.37
Kuhlman
$2,922.18
$7,440.18
Central Moloney
$3,785.26
$7,931.26
G E Supply
$3,940.42
$7,984.42
100KVA 240/480 Volt Conventional Qty 1
Wesco Distribution
$1,435.23
$4,207.23
Cooper Power Systems
$1,691.68
$4,237.68
Kuhlman
$1,406.14
$4,326.14
Central Moloney
$1,505.27
$4,371.27
G E Supply
$2,045.10
$4,409.10
15KVA 120/240 Volt Circuit -Protected Qty 2
Wesco Distribution
$1,204.65
$2,256.65
Cooper Power Systems
$1,297.31
$2,365.31
Kuhlman
$1,303.78
$2,479.78
G E Supply
$1,614.70
$2,730.10
Central Moloney
$1,635.65
$2,819.65
25KVA 120/240 Volt Circuit -Protected Qty 4
Wesco Distribution
$2,758.40
$5,886.40
Cooper Power Systems
$3,055.79
$6,479.79
Kuhlman
$3,064.41
$6,512.41
G E Supply
$3,805.73
$7,141.73
Central Moloney
$3,473.86
$7,473.86
37.5KVA 120/240 Volt Circuit -Protected Qty 12
Wesco Distribution
$10,706.04
$23,642.04
Cooper Power Systems
$10,175.91
$24,791.91
Kuhlman
$11,016.36
$25,608.36
Central Moloney
$12,024.90
$26,736.90
G E Supply
$14,184.21
$27,528.21
50KVA 1201240 Volt Circuit -Protected Qty 20
Kuhlman $20,019.95 $51,099.95
Cooper Power Systems $20,558.70 $52,278.70
G E Supply $24,523.90 $53,003.90
Central Moloney $23,166.25 $53,446.25
Wesco Distribution (See Note 1) $18,920.90 $46,960.90
Note 1: Wesco 50KVA Polemount transformers exceed maximum height specification of 45".
RESOLUTION NO. 96-127
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF FORTY-THREE POLEMOUNT
TRANSFORMERS FOR THE ELECTRIC UTILITY DEPARTMENT
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on August 27
1996 at 11:00 a.m. for the purchase of forty-six polemount transformers for the Electric
Utility Department, described in the specifications therefore approved by the City Council
on July 17, 1996; and
WHEREAS, the July 17, 1996 authorization by the City Council to solicit bids
included three 167KVA polemount transformers for an expansion project at an industrial
customer's site; and
WHEREAS, to date the customer has not made a firm commitment for such
expansion, and therefore the recommendation to award does not include the three
167KVA polemount transformers, as they would not be utilized at any other future
installation; and
WHEREAS, it is staff recommendation to purchase the forty-three padmount.
transformers, at a total cost of $39,576.58; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown on Exhibit A attached hereto; and
WHEREAS, the City Manager recommends that award of the bid for the purchase
of forty-three padmount transformers for the Electric Utility Department, be made to the
bidders whose proposals and equipment met City of Lodi specifications, and whose
transformers are expected to yield the lowest overall life -cycle costs, to wit:
Cooper Power Systems, Milwaukee, WI
Wesco Distribution, San Francisco
Sierra Sales Engineering, Pleasanton
(Kuhlman Electric, Versailes, KY)
15KVA & 50KVA $ 3,452.31
conventional sizes
100KVA conventional, $16,104.32
15KVA, 25KVA and
37.5KVA circuit protected sizes
50KVA CP category $20,019.95
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the purchase of forty-three polemount transformers for the Electric Utility Department, be
and the same is hereby awarded to the above-described responsible bidders, in the total
amount of $39,576.58.
Dated: September 18, 1996
I hereby certify that Resolution No. 96-127 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 18, 1996, by the following
vote:
AYES: COUNCIL MEMBERS - Davenport, Mann, Pennino, Sieglock
and Warner (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
JE IFER VPER�
Ci y Clerk
96-127
EXHIBIT A
POLEMOUNT TRANSFORMERS
50K -VA 240/480 Volt Conventional Qty 3
Cooper Power Systems
Total
Total
15KVA 240/480 Volt Conventional Qty 1
Price with tax
Life-evcle cost
Cooper Power Systems
$533.36
51,107.36
Wesco Distribution
$537.67
$1,155.67
Kuhlman
$610.94
$1,192.94
G E Supply
$755.33
$1,289.33
Central Moloney
$714.38
$1,344.38
50K -VA 240/480 Volt Conventional Qty 3
Cooper Power Systems
$2,918.95
57,094.95
Wesco Distribution
$2,841.37
57,263.37
Kuhlman
$2,922.18
$7,440.18
Central Moloney
53,785.26
$7,931.26
G E Supply
$3,940.42
$7,984.42
100KVA 240/480 Volt Conventional Qty 1
Wesco Distribution
$1,435.23
S4,207.23
Cooper Power Systems
$1,691.68
$4,237.68
Kuhlman
$1,406.14
$4,326.14
Central Moloney
$1,505.27
54,371.27
G E Supply
52,045.10
54,409.10
15KVA 120/240 Volt Circuit -Protected Qty 2
Wesco Distribution
$1,204.65
52,256.65
Cooper Power Systems
$1,297.31
$2,365.31
Kuhlman
$1,303.78
52,479.78
G E Supply
51,614.70
52,730.10
Central Moloney
$1,635.65
S2,819.65
25KVA 120/240 Volt Circuit -Protected Qty 4
Wesco Distribution
$2,758.40
55,886.40
Cooper Power Systems
$3,055.79
$6,479.79
Kuhlman
$3,064.41
$6,512.41
G E Supply
$3,805.73
$7,141.73
Central Moloney
$3,473.86
$7,473.86
37.' -SK -VA 120/240 Volt Circuit -Protected Qty 12
Wesco Distribution
S10,706.04
S23,642.04
Cooper Power Systems
$10,175.91
$24,791.91
Kuhlman
S11,016.36
$25,608.36
Central Moloney
S12,024.90
$26,736.90
G E Supply
S14,184.21
$27,528.21
50KVA 120/240 Volt Circuit -Protected Qty 20
Kuhlman $20.019.95 551,099.95
Cooper Power Systems $20,558.70 $52,278.70
G E Supply S24,523.90 553,003.90
Central Moloney $23,166.25 553,446.25
Wesco Distribution (See Note 1) $18,920.90 $46,960.90
Note 1: Wesco 50KVA Polemount transformers exceed maximum height specification of 45".