HomeMy WebLinkAboutAgenda Report - September 4, 1996 (43)CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Contract Award for Rental of Safety Clothing for the Electric Utility Department
MEETING DATE: September 4, 1996
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract
for rental of safety clothing to the sole bidder Valley Industrial Service,
7620 Wilbur Way, Sacramento, CA 95828, in the approximate amount of
$12,500 annually ($21,000 had been budgeted).
BACKGROUND: On August 7, 1996, the City Council approved the specifications and
authorized advertisement for bids on the rental of safety clothing. Bid
forms were sent to four suppliers. One bid was submitted and opened on
August 20, 1996.
The supplying of safety clothing will put the City of Lodi Electric Utility Department in compliance with Fed
OSHA and Cal OSHA regulations that require employees working on or near energized electric equipment to
wear clothing that will not ignite and continue to burn when exposed to an electric arc. The $12,500 annual
amount has been estimated. The exact amount will be determined by the number of safety clothing units
rented and turned in each week for cleaning.
The hazards associated with working on energized electric transmission and distribution systems requires
protective clothing which contain no synthetic materials. Currently, the industry practice is to wear a layer of
upper body clothing and denim jeans. This practice will continue, however, the addition of flame resistant
material will add an additional margin of safety.
Electric Utility Department policy will require that employees working on energized
equipment wear Indura® treated shirts provided under this contract. The provision
of denim pants under this contract is somewhat more problematical.
Due to the nature of overhead distribution work, the wearing of comfortable clothing
is paramount, Even though the danger of electrical burns is ever present, a more
common threat persists in the fact that electric linemen are performing complex tasks ti
while suspended 30 feet or more above the ground by the use of two one and one
half inch steal spikes located in the ankle area of their boots (as illustrated to the
right).
APPROVED _
14aUSERADMINICTYCNCL\09-14-96. CC1
T H. Dixon Fly6n
CITY MANAGER /
August 27, 1996
Council Communications
Safety Clothing - Electric Utility Department
Meeting Date: September 4, 1996
pg2/2
The denim jeans provided under this contract meet the needs of some employees in terms of fit, comfort, and
mobility, but not the needs of others. For this reason, the contract also provides for the cleaning of non-
contract provided denim jeans. It is therefore proposed that the Electric Utility Department reimburse or
purchase denim pants appropriate to the needs of its employees. The denim pants will remain the property
of the Department.
The lifespan of Department provided denim pants is in the range of two to three years and would add
approximately $2,450 to the cost of the safety clothing contract on an annual basis. This margin is less than
the cost of a typical pole climbing injury incident.
FUNDING: Funding is budgeted in the Electric Utility Construction and Maintenance Division operating
fund.
Estimated annual cost of contract $ 12,500
Estimated cost of denim pants 2,450
Estimated total annual cost $ 14,950
a zJ F
Alan N. Vallow
Electric Utility Director
Prepared by Carl Lindstrom, Electric Utility Superintendent
ANWCLIpn
Attachment
cc: City Attorney
Human Resources Director
H:IUSERIADMIMCTYCNCL109-14-96.CC1 August 27, 1996
BID PROPOSAL
FURNISH, DELIVER, AND PROCESS SAFETY CLOTHING
AND CLEANING OF JACKETS AND/OR DENIM JEAN PANTS
FOR
THE CITY OF LODI, CALIFORNIA
To: The Lodi City Council
c/o Purchasing Officer
(If delivered by FedEx. UPS, or courier: (If -delivered by mail):
212 West Pine Street P O Box 3006
Lodi CA 95240 Lodi CA 95241-1910
From: VALLEY INDUSTRIAL SERVICES
(Name of Bidder)
The undersigned, as bidder, declares to have carefully examined the Notice Inviting Bids, Information to Bidders,
and Specifications filed for furnishing and delivering the safety clothing, and agrees to be fully informed regarding
all of the conditions affecting the safety clothing to be furnished for the term of the agreement, and that the
information was secured by personal investigation and research and not from any estimate of a City employee; and
that no claim will be made against the City by reason of estimates, tests or representations of any officer or agent
of the City; and proposes and agrees, if the proposal be accepted, to furnish the City of Lodi the necessary material
specified in the bid in the manner and time therein set forth. It has been noted the City of Lodi reserves the right
to accept all or part of this bid, to reject any or all bids, or to accept other than the lowest bid.
Safety clothing listed below are to be in accordance with the City of Lodi specifications attached hereto. The bidder
will submit a detailed list of any and all exceptions taken to these specifications. In the absence of such a list, it
will be understood that the bidder's proposal is based on strict conformance to the specifications in all respects.
All exceptions taken will be evaluated, and a determination as to acceptability of the exceptions will be made by
the City of Lodi before the award is made.
If awarded the bid, the undersigned agrees to furnish, deliver, (on a rental basis), and provide cleaning for the
safety clothing described in the specifications and to take in payment therefor the following unit prices, to -wit:
HAUSEMA0fA1M8ID%$AFETY.CLN 3-1 July 30, 1996
BID PROPOSAI
SAFETY CLOTHINC
Furnish, launder, and deliver to the City of Lodi, garments and related items as follows:
COST PER CHANGI
RENTAL AND CLEANING OF SAFETY CLOTHING
1. Shirts — provided & processed 15-20 employees $ • 7 4
Inventory shall consist of 11 shirts per employee of various colors. 20+ employees $ • 7 4
Weekly change consist of collection of 4 or 5 shirts per employee
and delivery of 4 or 5 clean shirts per employee (Average bi-weekly
will be 9 sets of safety clothing).
100% cotton shirts with Indura® durable flame resistant
finish.
2. Pants — provided & processed
1-5 employees $ 1. 40
Inventory shall consist of 11 pants per employee. Weekly change 5-10 employees $ 1 - 24
consists of collection of 4 or 5 pants per employee and delivery of
4 or 5 clean pants per employee. 10-20 employees $ 1-24
100% cotton denim jean pants with InduraG durable flame 20+ employees $ 1 - 24
resistant finish.
3. Denim Jean Pants — processed only 1-5 employees i . 25 .
Launder NOG 100% cotton denim jean pants. Weekly change 5-10 employees $ 1 - 25
consists of collection of 1-5 pants per employee, and delivery of 1-5
pants per employee. 10-20 employees $ 1 - 2 5
NOG, employee owned denim jean pants. 20+ employees $ 1 -2 5
OPTIONAL BID ITEMS
4. Jackets — processed only $ 4 _0 0
Launder NOG jackets with Indura® durable flame resistance finish on
an intermittent cost per item basis.
NOG, employee owned jackets.
5. Lockers .5,20 per month $ N/C
20+ per month $ N/C
5' HampeL 15-20 per month $ N / r
20+ per month $ N / r -
Sales Tax applicable to rental: Yes No X
Measurements taken: I weeks after award or contract ratification
K.WSERADMIMSIDI METY.CLN 3-2 My 30. 1996
BID PROPOSAL
SAFETY CLOTHING
First delivery: 3 to 4weeks after measurements have been taken
Terms: 2% discount Net 30
It is understood and agreed that if this proposal is accepted, the price quoted above is inclusive of sales or use
taxes, or similar tax now imposed by Federal, State, or other governmental agency upon the material specified.
The undersigned has checked carefully all the above figures and understands that the City and its officers and
employees will not be responsible for any errors or omissions on the part of the undersigned in completing this bid.
The undersigned, as bidder, hereby declares that the only persons or firms interested in the proposal as principal
or principals is or are named herein and that no other persons or firms than herein mentioned have any interest
in this proposal, that this proposal is made without connection with any other person, company or parties making
a bid or proposal; and that it is in all respects fair and in good faith, without collusion or fraud.
This bid may be withdrawn by the written request of an authorized representative of the bidding company at any
time prior to the scheduled time for the opening of bids or prior to any authorized postponement thereof.
The undersigned hereby designates as the office to which such notice of acceptance may be mailed or delivered:
Name of Company: VALLEY INDUSTRIAL SERVICE
Address: 7620 W I LBUR WAY
SACRA A 5
Authorized Signature:
Name: HOWARD JOHNSON
Title:
Telephone Number:
FAX Number:
Date:
SALES & MARKETING DIR.
916 689-1111 800 748-6178
916 689-7473
8/19/96
SALES
HAUSERIADMMBIMSAFETYLLN 3-3 July 30, 1996
HIUSERVI0MIM91WWETY.CIN 3-4 July 30, 1996
REFERENCES
CITY OF MANTECA
Company Name:
Address:
MANTECA
209-825-2319
Telephone Number:
BARBARA FOLEY
Contact Person:
------------------------------------------
Company Name:
ALASKA AIRLINES
Address:
OAKLAND AIRPORT
Telephone Number:
510 577-2121
Contact Person:
ART FITZPATRICK
-----------------------------------------
Company Name:
CUSTOM MADE PACKAGING
Address:
7640 W I LBUR WAY
SACRAMENTO, CA 95828
916 423-2022
Telephone Number:
Contact Person:
RON BALDWIN
HIUSERVI0MIM91WWETY.CIN 3-4 July 30, 1996
Ar
�`lfClftS�TlJ1l�i1Bf
M1v5,.1995
John Baker
Sales Aanager
Valley Industrial Services
7620 Wil&rWay
Sacramento, CA. 95828
AIr. Baker,
I csvuldlike to extend our "Thanks"to fvuandfvrB-stafl`'for the mmyfears of
service. Pmfessional, courteous, acrd efficient are a few uvzz& that describe Valley
Itldrrs&ial As a cuustormer with 119 ernpkjws in reniform itsimportant to have
qualifyservice. We reBIlyappreciate all of thepersornal attention Afikehasgiven to
orr employees` he is akvgjs accomodatingaud friendly.
AR n thaaksfor a "Job FVellPhrre".'
Arthrr E Fitzpatrick
Manager Base hfaintenance
Alaska Ainirnes
AhFAmb
RESOLUTION NO. 96-119
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR RENTAL OF SAFETY CLOTHING
FOR THE ELECTRIC UTILITY DEPARTMENT
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on August 20,
1996 at 11:00 a.m. for rental of safety clothing for the Electric Utility Department,
described in the specifications, therefore approved by the City Council on August 7, 1996;
and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Amount
Valley Industrial Service Sacramento $12,500 annually
WHEREAS, the City Manager recommends award of the contract for rental of
safety clothing for the Electric Utility Department to the sole bidder, Valley Industrial
Service of Sacramento, CA; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the bid for rental of safety clothing for the Electric Utility Department, be and the same is
hereby awarded to Valley Industrial Service of Sacramento, CA, the low bidder, in the
amount of $12,500.00 annually; and
Dated: September 4, 1996
--------------------------------------------------------------
I hereby certify that Resolution No. 96-119 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 4, 1996, by the following
vote:
AYES: COUNCIL MEMBERS - Davenport, Mann, Pennino, Sieglock
and Warner (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
NIFE it
PERRIN�
City Clerk
96-119