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HomeMy WebLinkAboutResolutions - No. 2009-123RESOLUTION NO. 2009-123 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING AMENDMENTS TO THE BYLAWS FOR THE LODI IMPROVEMENT COMMITTEE WHEREAS, the members of the Lodi Improvement Committee (LIC) wish to change the language in Article III, Section 2 of the Bylaws pertaining to the number of positions on the committee; and WHEREAS, by reducing the number of positions on the committee from nine to seven, the LIC felt that it will be easier to achieve a quorum at its meetings and by reducing to seven it would be better accommodated upon the dais; and WHEREAS, the LIC specified that the reduction should be achieved through attrition, as current members resign their position, fail to complete their terms, or do not seek reappointment at the end of their term; and WHEREAS, at a Special Meeting held on July 21, 2009, the LIC voted and approved said amendments to the Bylaws and hereby respectfully submits the amended Bylaws to the Lodi City Council for its review and approval. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the amendments to the Bylaws for LIC, changing language pertaining to the number of positions on the committee, as shown on Exhibit attached and made a part of this Resolution. Dated: September 2, 2009 ------------------------------------------------------------------- ------------------------------------------------------------------- hereby certify that Resolution No. 2009-123 was passed and adopted by the City Council of the City of Lodi in a regular meeting held September 2, 2009, by the following vote: AYES: COUNCIL MEMBERS— Hitchcock, Katzakian, and Mayor Hansen NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS—Johnson and Mounce ABSTAIN: COUNCIL MEMBERS— None VERNE 41 "m NO 2009-123 BYLAWS OF THE LODI IMPROVEMENT COMMITTEE ARTICLE I ORGANIZATION SECTION 1. Exhibit A Under the auspices of the City of Lodi, there is hereby created the Lodi Improvement Committee. ARTICLE II PURPOSES SECTION 1. GENERAL PURPOSE The Lodi Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers and Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of properties throughout Lodi, with the cooperation of residents, property owners, business, and government. C) To act as an advocate for residents in issues dealing with the upgrade, improvement and maintenance of all infrastructure, including streets, alleys, water, sewer and storm drainage systems. D) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by property owners, residents, and businesses. E) To coordinate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts. F) To work with business community to encourage a healthy business climate. G) Provide acknowledgement to properties and businesses throughout the City that show marked improvements in service and appearance that contributes to the image and quality of the community. ARTICLE III MEMBERSHIP SECTION 1. GENERAL MEMBERSHIP General membership shall be open to all persons. SECTION 2. BOARD OF DIRECTORS Effective July 21, 2009, the nine (9) person Board of Directors shall, by attrition, be reduced to a seven (7) member board. Such attrition shall occur by resignation or removal of directors currently serving, failure to complete their term or failure to seek reappointment at the end of their term. During and after the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50%) plus one of all directors then serving on the Board. After Exhibit A transition is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment. SECTION 3. SUBCOMMITTEES There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. ARTICLE IV OFFICERS SECTION 1 EXECUTIVE OFFICERS The Executive Officers shall consist of a Chairperson, Vice -Chairperson, and Treasurer. New officers shall be elected by the Board annually at the first meeting in April. SECTION 2. The Chairperson or Vice Chairperson shall serve as spokesperson for the Lodi Improvement Committee and liaison with the Lodi City Council. SECTION 3. Any Executive Officer or Board of Directors member who misses three (3) unexcused meetings within a one year period without the consent of one of the Executive Board Members shall be deemed to have vacated the office. ARTICLE V FINANCIAL MATTERS SECTION 1. REVENUES All revenues of the Lodi Improvement Committee shall be administered through a bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Lodi Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview and signed by Treasurer and one Executive Officer. SECTION 2. AUDITING The fund account for the Lodi Improvement Committee shall be audited as part of the City's regular annual audit and quarterly expenditures reports will be submitted by the Treasurer to the Finance Department of the City of Lodi. ARTICLE VI TERM OF EXISTENCE/DISSOLUTION SECTION 1. CONTINUOUS OPERATION The Lodi Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. 101 ARTICLE VII BOARDPROCEDURES SECTION 1. PROCEDURES Exhibit A After the transition described in Article III, Section 2 above is complete, five Board Members shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. MEETING Regular meetings of the Board shall be held once a month, on the second Tuesday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code §54950 et. Seq.). SECTION 3. COMMUNICATIONS All external communications to the public or media shall be through or authorized by the Chairperson, or in his/her absence, by the Vice -Chairperson or a designated Board Member. ARTICLE VIII AMENDMENTS SECTION 1 - These Bylaws shall constitute the empowering documents for the Lodi Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for the purpose, subject to ratification by the Lodi City Council. ADOPTED BY CITY COUNCIL VOTE ON SEPTEMBER 2,2009, RATIFIED BY MAJORITY VOTE OF THE LODI IMPROVEMENT COMMITTEE ON JULY 21,2009. APPROVED AS TO FORM D. STEPHEN SCHWABAUER CITY ATTORNEY 3 CHAIRPERSON