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HomeMy WebLinkAboutResolutions - No. 2008-44RESOLUTION NO. 2008-44 ' A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those records is hereby authorized. Dated: March 19, 2008 hereby certify that Resolution No. 2008-44 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 19, 2008, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 2008-44 City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note Documents will be reviewed for historical value and. if applicable, retained in the archives Documents involved in fitigation orpendinq audit will not be destroyed Department: Administration Date: Januag 22, 2008 Total No. of Pages: Proposed Destruction 315 Date: TBU Division: Cq Manager Prepared By: Susan Lake Sig ; (�i • . E� Record Series Title Same as Retention Schedule) Dates of Records (From and To Storage Location Box No. Miscellaneous payroll info. 1998 - 2005 City Manager's office Management Team minutes 8112004 - 0112005 City Manager's office City Manager's weekly update 1012003 - 112005 City Manager's office Department Head: Date: 1 7 City Clerk: Date: Consent is hereby given to dent oy the above -listed records: City Attorney: Date: ' !a J Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Authorityto Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation City of Lodi Department: Administration Date: 1/14/08 Total No. of Pages: Proposed Destruction Date: TBD Division: City Attorney Prepared: Peggy Nicolini Signat�iryp�� �y �G _ Dates of Records Storage Locatio J Box No. (From and To) Date tiles closed Record Series Title (Same as Retention Schedule) Dockterv.City of Lodi April 21, 2005 City Hall Vault Ghandar v.Cityof Lodi January 1,2005 City Hall Vault Henson v.City of Lodi March 11,2005 City Hall Vault Miers v. City of Lodi May 6,2005 City Hall Vault Lodi Prof. Firefightersv. Col (Occumed Grievance - Wichman & Picazo May 9,2005 City Hall Vault Nelson v. City of Lodi April 12, 2005 City Hall Vault uesa a v. COIL AprilCity Hall Vault Smalley v. COL Feb.8,20051 City Hall Vault Thalken v. COL Mav 5.2005 I City Hall Vault U ry � yz. 4 P: U � �. S. w# -,p E=I Ow"Ift Own, City Clerk: Date: 7 2 OC -6 Date: Consent is hereb iven to destroy the o e -listed records: *City Attorney: ��""" Date: 7 Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) Signature certifies a City Attomey assessment that records are not relevant ID existing or anficipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Mote: Documents will be reviewed for historical value and, if aArplicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Date: Total No. of Pages: Proposed Destruction City Clerk 1/7/08 1 Date:. TBD Prepared By: Jennifer Perrin & Signature_: Division: Elections& Operations Corina Farnsworth ll'' 8�2 Dates cf Records Storage ocation Box No. Record Series Title (Same as Retention Schedule) (From and To) Precinct Lists and Maps from the 2005 and prior I Citv Clerk Vault County Regist_r_a.rcfVoters (NOTE, Originals are maintained by San Joaquin Coun Rt9istrar of Voters Office City Council Calendars and City 2005 and prior City Clerk's Office Council/City Clerk Travel City Council and City Clerk's 2005 and prior City Clerk's Office Office 22neral correspondence City Council meeting packets 2005 and prior City Clerk Vault (NOTE: These records have been scanned, indexed, and are accessible in the Ci 's e -records system) Shirtsleeve Session meeting 2005 and prior City Clerk Vault packets (NOTE: These records have been scat o vd, i+Wxvd, and are sows6" in the Citys e -records system) Notice of Public Hearings 2005 and prior City Clerk's Office Legal AdvertisingJProof of 2003 and prior City Clerk's Vault Publications Weed Abatement Files 2005 and prior City Clerk's Office City Council Audio & Video Tapes 2006 and prior City Clerk's Office Administration/Campaign 2002 and prior City Clerk Vault Statements and Conflict of Interest Candidate Statements 2003 and prior City Clerk Vault Nomination Papers 2003 and prior City Clerk Vault DepartmentHead: Date: s... 0 City Clerk: Date: Attachment A - Form 4 (Authority to Desboy Records) Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Consent is hereby given to destroy the—above-listed records: t Date: *City Attorney:=1 - ' w � Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Aut x*to Destroy Records) Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if applicable retained in the archives. Documents involved in litigation orvendina audit willnotbe destroved. Department: Date: Total No. of Pages: I Proposed Destruction 1 Date: TBD Intern -al SQrvi-ces ,January 30,2007 ti Division: human Resources Prepared By: Dean Gualco Signature: Record Series Title Dates of Records Storage Location Vok No. Same as Retention Schedule From and To Recruitment Examination All files prior to Garage 1-10 Files December 31, 2001 25 E. Pine Street Salary Surveys All files Prior to Garage 12-15 December 31, 2002 25 E. Pine Street Employment Files All files prior to Garage 16-20 Terminations December 31, 1994 25 E. Pine Street Department Head: City Clerk; Date: 3 -15-t6 Date: Consent is hereby given to destrov the above -listed records: *City Attorney: Date: . Destruction Completed By: Printed Name Signature Date Attachment A —Form 4 (Authorityto Destroy Records) Signature cedes a City Attomey assessment that records are not relevant to existing or anticipated litigation City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, ifapOcabfe, retained in the archives. Documents involved in fitigation orpendinq audit will not be destroyed. Department: I Administrative Services Date: January 18, 2008 Total No, of Pages: Proposed Destruction Date: TEO Division: HR -Risk Management Prepared By: Janet Hamilton Signature: - ,I� Record Series Title Same as Retention Schedule Dates of Records From and To Storage Loca4idn Box No. General Liability Claim files 1984-2002 Parking Garage 1 General Liability Claim files 1984-2002 Parking Garage 2 General Liability Claim files 1984-2002 Parking Garage 3 General Liability Claim files 1984-2002 Parking Garage 4 General Liability Loss Runs 2005-06 Parking Garage 5 GL Quarterly reports 1999-2003 Parking Garage 6 GL Quarterly reports 1999-2003 Parking Garage 7 GL TPA invoices 2000-02 Parking Garage 8 GL TPA invoices 2000-02 Parking Garage 9 GL trust fund transfers 1998-2001 Parking Garage 10 GL trust fund transfers 1998-2001 Parking Garage 11 Incident Reports 1996-2000 Parking Garage12 Incident Reports 1996-2000 Parking Garage 13 Incident Reports 1996-2000 Parking Garage 14 Excess Carrier agenda packets Parking Garage 15 Budget documents Parking Garage 16 Requestsfor Residential Refuse Rate Reduction 1992-95 Parking Garage 17 Surveys Parking Garage 18 Training manuals Parking Garage 19 Samole misc. policies Parking Garaqe 20 Department Head:' �' `� `4`''t Date City Clerk: Consent is hereby given to destroy the above -listed records: Date: Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a CityAttomey assessmentthatrecords are notre►event to existingoranticipatedlitigadon City of Lodi *City Attorney:_�2� Date: /QJO Destruction Completed By: Printed Name Signature Date Attach mentA - Form 4 (Authority to Destroy Records) `Signature certifies a CityAttorneyassessm ent Thal rec"s are not relevant b existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly d estroyed/d is posed of. Note: Documents will be reviewed for historical value and. if applicable, retained in the archives. Documents involved in litigation orpendip-9 audit will not be destroyed. Department: Finance Date: 1/18/08 otal No. of Flages: 1 Froposed Destruction Date: TBD Division: Revenue Prepared By: Signature: Gail Glissman Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box No. Business Tax Applications 2002 Finance Basement CIS Daily Postings & Journals July 2001 -June 2002 Finance Basement Service Orders/Utility Contract July 1999 -June 2002 Finance Basement Correspondence July 2003 -June 2004 Finance Basement Deposit Refunds July 2000 -June 2002 Finance Basement EnforcementTechnology Parking Balancing Reports July 1993-June2002 Finance Basement Lodi Downtown Business Partnership Collections July 1999-June2002 Finance Basement Miscellaneous Receivables July 2001 -June 2002 Finance Basement Returned Checks July 2002 -June 2004 Finance Basement Pet License Applications July 1998-June2002 Finance Basement Department Head: Yom.( ',)� ea jc ' Date- /A 9 A City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney: 1 Date:,-' 114 ' Destruction Completed By: Attachment A — Form 4 (Author tyto Destroy Records) 'Signature certfiesa CityAttomeyassessment that records are not relevant to existing or anticipatediitigatiorr City of Lodi Printed Name Signature Date Attachment A — Form 4 (Authority to Des6'oy Records) +SignaturecerWes a CityAttomey assessment That records are not relevant to existingor anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and ifaDorwable, retained in the archives. Documents involved inW;aWn or pending audit will nof be destroved. Department: internal Services Date: 01-29-08 Total No. of Pages: Proposed Destruction 1 1 Date: Division: Financial Services Prepared By: CM Wadlow afar Record Series TKe Same as Retention Schedule) Dates of Records lFrorn and Yo Storage Location Box No. Next Step/Leave Balance 20042005 Finance Basement Payroll Edit Registers 20042005 Finance Basement Payroll Joumal Detail 20042005 Finance Basement Payroll Integrity Reports 2004-2005 Finance Basement Payroll Voucher Detail 2004-2005 Finance Basement Payroll Check Registers 2004-2005 Finance Basement Wage Attachment Report 2004-2005 Finance Basement Overtime Cards 2003-2004 Finance Basement Accounts Payable Final Post 2004-2005 Finance Basement Accounts Payable Payment R inter 20042005 Finance Basement Accounts Payable Payment Gr -u 2004-2005 Finance Basement Accounts Payable Cash Requirements 20042005 Finance Basement Accounts Payable Posting Edit 2004-2005 Finance Basement Accounts Payable Edit Report 2004-2005 Finance Basement Collectors Daily Resorts 20042005 Finaam Basurwilt Misc. Journal Entries 2001-2002 Finance Basement Wire Transfers 2004 Finance Basement Inventory 2003-2005 Finance Basement Department Head:. Lz i z • 'O r' Date: 'la9/s U City Clerk; Consent is hereby given to destroy the above -listed records: Date: AthachmentA - Form 4 (Auf xxVto Desky Records) Signature certifies a City Attomey assessment thatrecords are not relevant to existing or anticipated lftigaffon. City of Lodi "City Attomey: Date: r2 ! � Destruction Completed By: Printed Name Signature Date Attachment A -Form 4 (Authority to Destroy Records) "Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the Citys Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly d estroyed/d is posed of. Note: Documents will be reviewed forhistorical value and. if applicable, retained in the archives. Documents involved in litigation orpending audit will not be destroyed. Department: INTERNAL SBWIC;ES Date: MARCH 18. 2008 Total No. of Pa_aes: 1 1 I Proposed Destruction 1 Date: TBD Division: PURCHASING Prepared By: SHERRY MOROZ Dates of Records (From and To) 1101192 - 12/31/00 Sign u : Storage Location MSC WAREHQUS-F-37 Box No. [ 0 Record Series Title (Same as Retention Schedule) .PURCHASE ORDERS BLANK PURCHASE ORDERS MSC WAREHQUSE BLANK UTILITY BILLS MSC WAREHOUSF 3 Department Head: C�1 City Clerk: Consent is hereby given to *City Destruction Completed By: the above -listed records: Date: �- - % f -o Date: Date: �') C--�6 Printed Name Signature Date Attachment A - Form 4 (Authorityto Destiny Records) Signature certifies a City Attorney assessmentthat records are not relevant to existing or anticipated litigation. 7 City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyedldisposed of. Note: DQcuments will be, reviewe for historical value and, if applicable. re#ained in the archives. Documents involved in litigation orpendmg audit will not be destroved. epartment:a P�- � i t�.1 e: i s O TotaT No. of Pages: Proposed De truction 5 Date: 4, 15- 16% Division: Prepared By: Dates of R o s (From and To) Signature 1-1 , — Storage Location ox No. Record Series Title (Same as Retention Schedule) Department Head: Date: City Clerk: Date: Consent is hereby given to destroy the above -listed records: r *City Attorney: 4 Date: (� Destruction Completed By: Printed Name Signature Date Attachment A – Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessmentMat records are notrelevantfo existing oranticipatedlidgation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if aoolicable. retained in the archives. Documents involved in litigation or oendina audit will not be destroved. Department: ` U1 Date: l laal _7Date: Total No. of Pages: Proposed Destru tion `4 Division: Prepared By: Signature: Record Sbries Title (Same as Retention Schedule) Dates of Rec rds (From and To) Storage Location Ba No. fila f . Fr tar fOu , E T o n ( t f r Department Hea % Date: City Clerk: Date: Conse.nf is hereby given to destroy the above -listed records: *City Attorney:. 1� Date. C> Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a City Attorney assessment riiatrecords are not relevant tD exasft or anticipated litigation City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable. retained in the archives. Documents involved in iitigation orpendinq audit will not be destroved. Department: I.CP Division: utmin+s-tm—t-;on Date: t I Prepared By: . M r Total No. of Pages: Sig tune: Proposed D truction Date: VIS OOS Record Series Title Same as Retention Schedule Dates of Records From and To Storage LocatiotoV Box No. J Ito,rawyq IALkOS4 iOAbOAJ + S rs fr- rv-� �+rAI Dn dr1f71 I drd S (suf son f r � af ) ri or to rr roue TnJtSfi afk'ot1 �- S S �ra1^n ' re nrj ErnployrreyE,or C - sur oi City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note Documents will be reviewed for historical value and, if applicable. retained in the archives Documents involved in fiti ation or penyLng audit will not be destroyed Department: Public Works Date: 1130108 Total No. of Pages: 1 4f 4 Proposed Destruction Date: 1,80 _ Division: Municipal Service Center Prepared By: Michelle N. S_i atu Record Series Title Same as Retention Schedule Dates of Records From and To Storage cation Box No. Human Resources -Non -City Employee -Delta Work Stud 1976-1977 MSC Server Rm 94028 Human Resources -Non -City Employee -Man power 1977 MSC Server Rm 94028 PW Streets — Personnel Data 1970-1975 MSC Server RM 94028 PW Streets - Personnel Data 1976-1979 MSC Server RM 94028 Human Resources- Streets- Annuai Perf. Reports 1977-1fO5 MSC Server Rm 94028 PW Streets — Personnel Data 1979-1981 MSC Server Rm 94028 Human Resources -- Streets- Probation Reports 1972-1984 MSC Server RrrE 94028 - PW Streets — Personnel Data 1981-1983 MSC Server Rm 94028 PW Streets — Personnel Data 1984-1985 MSC Server Rm 94028 PW Streets — Personnel Data 1986-1987 MSC Server Rm 94028 Human Resource — Summer Youth Employees 1981-1982 MSC Server Rm 94028 Human Resource — Summer LOW1 Ci, 1983-1986 MSC Server Rm 94028 Human Resource — Summer 1981 MSC Server Rm 94028 r Department Head: - I ' Oc: ' Date: 1/31/08 01 City Clerk: Date: Consent is hereby given to destroy the above -listed records: "City Attorney: I Date: 3 � Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessmentthat records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed Idisposed of. Note: Documentswill be reviewed for historical value and, ifapplicable, retained in the archives. Documents involved in litigation orpending audit will not be destroyed. Department: Public Works Date: 1130/08 Total No. of Pages: 2 of 4 ._Proposed Destruction Date: T001, Division: Municipal Service Center Prepared By: Michelle N _ S' t I I"_"U: Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storag . Locatio , Box No. Human Resource -Personnel Separated Employees 1988-1995 MSC Server RM P1 Human Resource -Personnel Separated Employees 1994-1999 MSC Server Rm P2 Human Resource -Personnel Return to Duty Slips 2004 MSC Server RM P3 Finance –Purchase Orders 611988 -1211991 MSC Server Rm 1301 Finance -Purchase Orders 10/1994-6/2001 MSC Server Rm P02 Human Resource -Personnel Payroll Cards & Time Sheets 2002-2003 MSC Server Rm P4 4— Department Head: �, L� s ., n� ate: i 3 i (Ob City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorne : Date:. 1CU Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Author tytD Des" Records) Signature certifies a City Attorney assessment that records are not relevant 1a existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if applicable. retained in the archives. Documents involved in litigation orpendinq audit will not be destroyed. Department: Public Works Date: 1130108 Total No. of Pages: Proposed Destruction 3 of 4 ate: TIM Division: Municipal Service Prepared By: Michelle N. Si a Center Record Series Title Dates of Records StoriV Loc0Vn Box o. Same as Retention Schedule From and To Finance — Operation 1996 MSC Server RM 94 D Statements Administration — Hazardous 1996 MSC Server Rm 94D Conditions Administration - Confidential 1996 MSC Server Rm 94D Claims f Administration - Confidential 1996 MSC Server Rm 94D Administration — Hazardous 1995 MSC Server Rm 94D Conditions Administration — Confidential 1995 MSC Server Rm 94D Claims _ Administration - Confidential 1995 MSC Server Rm 94D Finance — Operation 1995 MSC Server Rm 94D Statements Finance -Claims July — Dec. 1996 MSC Server Rm 94D Finance — Special Allocations 1992-1993 MSC Server Rm 94D PW Streets -Central California 1993 MSC Server Rm 94D Traction PW Streets -Southern Pacific 1993 MSC Server Rm 94D Railroad Department Head: LVA1,1� ,_ ate: it34105 fl City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney: ; - t _ Date: Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) 'Signature certifies City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable. retained in the archives. Documents involved in litigation orpendinq audit will not be destroyed. Department. Public Works Date: 1130108 Total No. of Pages: 4 of 4 Proposed Destruction Date: T8D Division: Municipal Service Center% Prepared By: Michelle N. I Sign urs: O r Record Series Title Same as Retention Schedule Dates of Records From and To Storage cation _ Box No. Personnel -Employee Time Sheets 1994-2002 MSC Server Room MSG Sewer Room -- PW Streets -Landscaping 1992-1995 --- Finance-Transfer of Charges 1994 MSC Server Room --- Finance-Receipts 1992 MSC Server Room -- Finance-Receipts 19941998 MSC Server Room - Finance -Trans. Analysis Re its 2001 MSC Server Room Public Works -inventory .1994-1995 MSC Server Room _ --- Finance —Accounts Payable 1989-1990 MSC Server Room --- Public Works — Reports 2002 MSC Server Room --- Finance — Accounts Payable 1989-1991 MSC Server Room --- Finance — Accounts Payable 1989/1990-11/1994 MSC Server Room --- Finance — Accounts Payable 711994-611989 MSC Server Room --- Public Works — Inventory 1997,1998, & 1999 MSC Server Room -- Department Head: x ate: City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney:` ,�! Date: Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Authorityto Destroy Records) `Signature certifies a C,NyAttomey assessmentthat records are not relevant to existing or anticipated litigation. City of Lodi Department: Library Division: Date: 1/7/08 Prepared By: Sandra Brage Dates of Records From and To Jan -Dec 2004 Total No. of Pages: 1 Sigma re: Storage Location Sandra's file cabinet Proposed Destruction Date: TBD 2)7 Bo No. r Record Series Title Payroll documents Department Head: C ^�� ~ Date: L3 U :� City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney: ? Date: 1 v Cep Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigatron. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. ►• A! 11 jl- ---1 • ,�� -•: .• -�MOM Department: Fire Date: 1/9/2008 Total No. of Pages: 1 Proposed Destruction Date: Too Division: Administration Prepared By: Linda Hoover Signature: Record Series Title Same as Retention Schedule Dates of Records From and Ta Storage Location Box No. Acct's. Payable Invoices/Copies 2005 Fire Admin. 1 Ciaim Vouchers/Copies 2003/2004 2004/2005 Fire Admin. 3 Correspondence 2004/2005 Fire Admin. 3 Expendable Trust/Copies 2003/2004 2004/2005 Fire Admin. 3 Expenditure/Transaction Anal is Reports/Copies 200312004 2004/2005 Fire Admin. 2 FLSAICopies 2003/2004 2004/2005 Fire Admin. 3 Leave Balances/Copies 7/7/2003 — 7/312005 Fire Admin. 3 Minutes/Copies 712003 — 612005 Fire Admin. 3 Performance Incentive Bonus/Copies 2004 Fire Admin, 3 Purchase Orders/Copies 200312004 2004/2005 Fire Admin. 3 Strike Team Reimbursements 1999 —2004 Fire Admin, 3 Supply Order Requests/Copies 2005/2006 Fire Admin. 2 Time -Off Requests 2004 $ 2005 Fire Admin. 2 Uniform Allowance/Copies 2004 $ 2005 Fire Admin. 3 i Department He Date: 4 d City Clerk: Date: Consent is hereby given to destro +hM nil^vn_lie+ort rcr•nrrtc *City Attorney. �~ �� Date: [ �� Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Authorityto Destroy Records) +Signaturecertrfres a City Attomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent cf the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyedldisposed of. Note Documents will be revie wedfor historical value and inapplicable, retained in the archives Documents involved in lit gation or pending audit will not be destroved Department: Fire Date: 1109108 Total No. of Pages: Propooed Dezkaw Aian Date. TBO Division: Prevention Prepared By: Cari Shates Signatu L mtd-� e lkjc� Record Series Title Same as Retention Schedule Dates of Records From and To storage Location Box No. Permit Fees Deposit receipts 812005 - 12/2005 Fire Admin 1 Apartment Inspection togs 2004- 2005 Fire Admin 1 Utility Authorization E PttPrq of Transmittal - LGl4V1.7 VI I IgI1Va 111 l\FII ?nna _ ?nnr, f 2005 - 200 — - — VV _ ­_ Fir= Arir'- -- _— Fire Adr ri- I IIV /— Request for inspection 2004 -2005 Fire Admin 1 Fire Works Permits 2003-2004 Fire Admin 1 Tank Removal Permits 2003-2004 Fire Admin 1 Candle permits 2004 -2005 Fire Admin 1 Knox Box Auth. Forms 2004 -2005 Fire Admin 1 Weed Abatement 2000- 2005 Fire Admin 2 Department He Date: 4 D 0 - City Clerk: Date: Consent is hereby given to destr, �y the above -listed records: *City Attornev: Date: J� Destruction Completed By: Printea Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) Signature certitresa CityAttomey assessment that records are notrelevant to existing or anticipatedlitigation.