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A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING JOB DESCRIPTION, SALARY RANGE, AND
RECLASSIFICATION FOR THE POSITIONS OF ASSISTANT
CITY CLERK AND SENIOR PROGRAMMER/ANALYST AND
RECLASSIFICATION OF POLICE SPECIAL SERVICES
MANAGER TO MANAGEMENT ANALYST
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the job description, salary range, and reclassification for the positions of
Assistant City Clerk and Senior Programmer/Analyst and reclassification of Police
Special Services Managerto Management Analyst; and
BE IT FURTHER RESOLVED that the City Council does hereby approve the
class specification for the positions of Assistant City Clerk and Senior
Programmer/Analyst as shown on Exhibits A and B attached hereto; and
BE IT FURTHER RESOLVED that the City Council hereby approves the salary
range for Assistant City Clerk:
BE IT FURTHER RESOLVED that the City Council hereby approves the
reclassification of the Police Special Services Manager to Management Analyst.
Dated: September 17, 2008
hereby certify that Resolution No. 2008-189 was passed and adopted by the
Lodi City Council in a regular meeting held September 17, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
42 OHL
City Clerk
Step A
Step B
Step C
Step D
Step E
Assistant City Clerk
1 4193.70
4403.86
4623.56
4854.73
5097.47
BE IT FURTHER RESOLVED that the City Council hereby approves the
reclassification of the Police Special Services Manager to Management Analyst.
Dated: September 17, 2008
hereby certify that Resolution No. 2008-189 was passed and adopted by the
Lodi City Council in a regular meeting held September 17, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
42 OHL
City Clerk
CITY OF LODI
ASSISTANT CITY CLERK
EXHIBITA
AUGUST 2008
Under general supervision, develops, coordinates and administers the City's agenda and
related legislative operations; assists the City Clerk in managing the operations and staff of the
City Clerks Office; serves as acting City Clerk in the City Clerk's absence; and performs related
duties as assigned.
DISTINGUISHING CHARACTERISTICS:
The Assistant Citv Clerk reports directly to the City Clerk, who directs and oversees department
goals, programs, -and budgeting, as well as City Council and departmental relations, legislative
initiatives, and compliance with City codes, elections and compliance matters. The Assistant
City Clerk is distinguished from other staff positions in the City Clerks Office given its broader
legal and administrative responsibilities, and more specialized knowledge of the Ralph M.
Brown Act, Public Records Act, Freedom of Information Act, and Fair Political Practices
Commission standards.
SUPI RVI 31 'ISE RECEIVE[
Thi position is ed k ie Gity t vis lower j Ji
EXAMPLESOF DUTIES:
Duties may include, but are not limited to the following:
Manages the preparation of City Council agenda packet ensuring the packet is complete and
accurate, and contains all the required signatures and attachments; coordinates, participates
and processes City resolutions, ordinances, and related documentation.
Coordinates and provides follow-up activities to legislative meetings concerning the processing
of a variety of documents relating to electronic indexing, recording, and distribution; prepares
and publishes legal advertisings and official legal notices pursuant to law.
Assists the City Clerk in organizing and administering the filing of the annual Statement of
Economic Interest (700 Form) for the City Council, Government Code Section 87200 filers and
designated employees, and maintainsthe logs for the same; assists the City Clerk in organizing
and administering campaign statement filings for the City Council and open committees, and
maintains the logs for the same.
Supervises and evaluates the work of assigned departmental staff.
Coordinates the development and maintenance of the City Clerk and City Council departmental
web pages and commits documents to the City's website for public viewing; composes letters,
memoranda, and reports for City Clerk review and City Council action.
Oversees and coordinatesthe appointments of individualsto the City's various boards,
committees and commissions; oversees and coordinates activities for special City events such
as the annual City Council reorganization and Boards and Commission reception.
Assists in the creation and maintenance of publications includingthe City's directory,
informational packet, and Public Official's Handbook.
FLSA Status: Exempt
CITY OF LODI Page 2 of 3
Assistant City Clerk
Acts on behalf of the City Clerk in his/her absence.
Performs other duties related to the operation of the department and the City, including
additional duties that enable the department and City to meet the diverse needs of its
community.
QUALIFICATIONS:
Knowledge of:
Provisions of the State Government Code and the Municipal Code applicable to the
governmental structure of the City and specifically related to the functions and operations of the
City Council and the City Clerk's Department, including provisions of the Brown Act, Political
Reform Act, Public RecordsAct and Election Code.
Public records management principles, for a variety of documentation including contracts,
minutes, resolutions, ordinance and deeds.
Supervisory principles and practices, methods and practices of effective office management and
project management.
Techniques for dealing efficiently and effectively with the public, vendors, contractors and City
staff and providing a high level of customer service to the same.
Proper English usage, spelling, grammar, punctuation, and proofreading.
Modem office technology, such as filing systems, personal computers, and data processing,
data base, and spreadsheet software programs.
Ability to:
Develops, coordinates and administers the City's agenda and related legislative operations;
prepare official resolutions, and ordinances and clear and concise reports.
Learn, interpret, and apply City and department and division rules, regulations, policies,
practices, ordinances, resolutions and laws; research a variety of administrative and operational
problems and make effective operational and procedural decisions.
Perform statutory duties of the City Clerk in his/her absence.
Participate in the retention and destruction of official records in accordancewith applicable laws
and regulations.
Organize own work, coordinating projects, setting priorities, meeting critical deadlines and
following-up on assignments with a minimum of direction.
Establish and maintain effective working relationships with employees and those contacted in
the course of the work.
Learn and operate specialized systems and software, such as the document imaging software
and electronic agenda management program.
CITY OF LODI
Assistant City Clerk
Page 3 of 3
EDUCATIONAND EXPERIENCEGUIDELINES
Any combination cf experience and education that would provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalentto a Bachelor's degree from an accredited college or university.
Experience:
Minimum cf three years of increasingly responsible experience in municipal code enforcement
or related field such as neighborhood preservation, including the developmentand maintenance
of City records and the interpretation of related laws, codes, and regulations; or an equivalent
combination of training and experience.
Some lead or supervisory experience is desirable, preferably as a Deputy City Clerk and/or the
equivalent.
LICENSES AND CER II f
Possession of a di I Driver L c C) a from tr California [ t of Motor
Vehicles.
Certification as a Municipal Clerk by the City Clerk Association cf California (CCAC) or
International Institute of Municipal Clerks (IIMC) is desirable.
*FLSA Status: EXEMPT
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SENIOR I I
EXHIBIT B
CITY OF LODI
Job descriptions are intendedto present a broad and general range of duties which
includes, purpose, responsibilities, and scope of work. Job descriptions are not intended
to reflect all duties performed within the job.
DEFINITION
Programs, designs, and modifies systems in support of Citywide Systems;
troubleshoots, analyzes and resolves systems and application hardware and software
problems.
SUPERVISION ,E AND RECEIVED
R i supervisic from assigned staff. May supervise assigned staff, ii
training and j ,tior on IT-relatedp grams and es
i -'DU
uti m include, but are not limit to the following:
Programs, designs, and modifies systems in support of Citywide Systems;
troubleshoots, analyzes and resolves systems and application hardware and software
problems
Performs analysis, design, programming, testing, integration, system modifications,
support, installation and maintenance of assigned systems.
Writes and documents computer programs based on system requirements, and in
accordance with established standards and practices; performs technical writing duties
in the development and production of system documentation, instructional and
procedural manuals;
Develops and monitors data flow and other systems documentation used to create
program specifications; and associated structures;
Project coordination; document preparation, work -flow, cost estimates;
Provides support to Operations Desk when assigned
Performs other duties related to the operation of the department and the city, including
additional duties that enable the department and City to meet the diverse needs of its
community.
QUALIFICATIONS:
Knowledqe of:
Methods and techniques of system programming, system specifications; and test data;
methods used in the installation, troubleshooting and maintenance of systems and
applications; system design and development tools;
Principles and practices of computer science and information systems; operational
characteristics of a variety of computer and network systems, applications, hardware,
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October 2008
CITY OF LODI
software and peripheral equipment; development of technical manuals and instructional
materials; operations, and network systems;
Project management;
Federal, State and local codes, laws and regulations.
How to communicate clearly and concisely, both orally and in writing.
Ability to:
Programs, designs, and modifies systems in support of Citywide Systems;
troubleshoots, analyzes and resolves systems and application hardware and software
problems
Perform analysis, design, programming, testing, integration, system modifications,
support, installation and maintenance of assigned systems; preparework plans and time
estimates for projects and proposed systems;
Provide training and materials;
Clearly and accurately document computer processes, procedures and practices;
troubleshoot a variety of programs and applications; Make sound, independent
decisions;
Establish and maintain effective working relationships.
EDUCATIONAND EXPERIENCE:
Any combination equivalent to education and experience that would likely provide the
required knowledge and abilities would be qualifying. A typical combination is:
Education: Bachelor's degree in Computer Science, Business Administration, or a
related field.
Experience: Three years of increasingly responsible programming experience with
assignments in systems design and analysis.
;II .1
Environmental Conditions: Assignments may include office and field environment;
positions may require working evenings including weekend and holiday assignments,
and traveling to and from site to site.
Physical Conditions: Essential and marginal functions may require maintaining
physical condition necessaryfor sitting, standing, bending and stooping for prolonged
periods of time; using various office equipment requires lifting up to 50 lbs.
FLSA Status: EXEMPT
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