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HomeMy WebLinkAboutResolutions - No. 2008-112RESOLUTION NO. 2008-112 A RESOLUTION OF THE LODI CITY COUNCIL RESCINDING THE POLICY FOR TRANSIT SERVICES OUTSIDE OF REGULAR OPERATIONS AND ADOPTING NEW CHARTER POLICY WHEREAS, the City of Lodi adopted Resolution No. 2003-37 approving the Policyfor Transit Services Outside of Regular Operations on March 5, 2003; and WHEREAS, the City Council approved amendments to the Policy by adopting Resolution No. 2004-119 and Resolution No, 2007-138 on June 17, 2004 and July 18, 2007, respectively; and WHEREAS, the Federal Transit Administration (FTA) has revised the program guidance for Charter Service; and WHEREAS, staff recommends rescinding Resolution Nos. 2003-37, 2004-119, and 2007-138, and further recommends adopting the FTA program guidance for Charter Service. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby rescinds Resolution Nos. 2003-37, 2004-119, and 2007-138 relating to the policy for Transit Services Outside of Regular Operations; and BE IT FURTHER RESOLVED that the City Council hereby adopts the new Charter Policy in accordance with FTA regulations attached hereto marked Exhibit A. Dated: June 18,2008 I hereby certify that Resolution No. 2008-112 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 18, 2008, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None NIFER . PERRIN Deputy City Clerk K11101EM EXHIBIT A The City of Lodi will accept charter work in compliance with 49 CFR Part 604. Definition "Charter service" means, but does not include demand response service to individuals: (1) Transportation provided by a recipient at the request of a third party for the exclusive use of a bus or van for a negotiated price. The following features may be characteristic of charter service: (i) A third parry pays the transit provider a negotiated price for the group; (ii) Any fares charged to individual members of the group are collected by a third parry; (iii) The service is not part of the transit provider's regularly scheduled service, or is offered for a limited period of time; or (iv) A third party determines the origin and destination of the trip as well as scheduling; or (2) Transportation provided by a recipient to the public for events or functions that occur on an irregular basis or for a limited duration and: (i) A premium fare is charged that is greater than the usual or customary fixed route fare; or (ii) The service is paid for in whole or in part by a third party. • Exceptions: A public transit agency may provide charter service under the following exceptions: - Government Officials (not to exceed 80 hours annually) - Qualified Human Service Organizations (elderly, persons with disabilities, and low income individuals) - When no registered charter provider responds to a notice sent by a recipient Leasing (must exhaust all available vehicles first) By agreement with all registered charter provider Petitions to the Administrator: Events of Regional or National Significance Hardship Discretion Reporting Requirements Public transit agencies must report all charter service; including those provided under the following exceptions: • Government Officials (49 CFR 604.6) ■ Qualified Human Service Organizations (49 CFR 604.7) • Leasing Equipment (49 CFR 604.8) • When no Registered Charter Provider Responds to a Notice from the Recipient (49 CFR 604.9) of Request for Service When contacted to provide Charter Service as defined above, the request must be received a minimum of four (4) weeks in advance. The request must include: Customer name, address, phone number, and email address (if available); ■ Requested date and time of service; • Beginning and Ending addresses; • Approximate number of passengers; • Trip itinerary and approximate duration; • Whether the type of equipment requested is (are) bus(cs) or van(s); and • If City of Lodi will be collecting a fare on behalf of the charteringparty and if so, what is the fare structure Procedures for registration and notification I . In order to be contacted by the City of Lodi for notice of available charter work, the private charter operator must be registered on FTA's Charter Registration Website: ft://www.fta.dot.gov/CharterRegistration 2. Qualified Human Service Organizations (QHSO) that do not receive funds from one of the 65 Federal programs must also register on the website to be contacted NOTE: A public transit agency may only provide service if the QHSO is registered at least 60 days before the date of the first requestfor charter service. Notification requirements When the City of Lodi receives a request to provide charter service, we must provide the following information via email: (1) Email notice shall be sent to the list of registered charter providers by the close of business on the day the City of Lodi receives the request unless the City of Lodi received the request after 2 p.m., in which case the City of Lodi shall send the notice by the close ofbusiness the next business day; (2) Email notice sent to the list of registered charter providers shall include: (i) Customer name, address, phone number, and email address (if available); (ii) Requested date of service; (iii) Approximate number ofpassengers; (iv) Whether the type of equipment requested is (are) bus(es) or van(s); and (v) Trip itinerary and approximate duration; and (3) If the City of Lodi will be collecting a fare on behalf of the chartering party that meets the definition of charter service under §604.3(c)(2), the email notice must include the fare the recipient intends to charge for the service. Records Retention All e-mail correspondence shall be kept for a minimum of three years from the date sent. The City of Lodi shall record Charter Service Hours which are the service hours used to provide the charter and include deadhead and standby time.