HomeMy WebLinkAboutAgenda Report - August 7, 1996 (80)CITY OF LODIO
AGENDA TITLE: Purchase of Central City Revitalization Improvement Project, School Street and
Cherokee Lane Street Trees ($57,545)
MEETING DATE: August 7, 1996
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase of 115 London Plane trees (Platanus acerifolia "Yarwood") for
School Street to Boething Treeland Farms, Inc., of Portola Valley, in the
amount of $34,270.00, and for 240 Valley Oak trees (Querus lobata) for
Cherokee Lane to Valley Crest Tree Co., of Sunol, in the amount of $23,275.20, and appropriate funds
in accordance with the recommendation shown below for the trees and other project expenses.
BACKGROUND INFORMATION: The Central City Revitalization Project includes new trees for
Downtown and Cherokee Lane. As recommended by Freedman
Tung & Bottomley (FTB), the City bid the trees separately to allow
evaluation and selection of the best and most economical trees.
Plans and specifications for this project were approved on April 17, 1996. The City received six bids on
June 12, 1996. See attached Exhibit A for list of bidders and breakdown of bids. The Engineer's
estimate for this project was $73,250.00.
City and FTB staff visited the nurseries of the two lowest bidders. The size, appearance and quality of the
oak trees from Valley Crest was far superior to those of the low bidder. Given that and the relatively small
difference in price, we recommend purchasing the "Yarwood" trees from Boething Treeland Farms and the
oak trees from Valley Crest Tree Co. In both cases, we made requests for pruning and maintenance to
which the nurseries have agreed.
FUNDING: The following appropriation recommendations will cover the first stages of the
revitalization improvement project along with the assessment district administrative and
financing costs previously approved. Additional appropriations will be needed for the
main construction project and other related expenses.
Item
Assessment District Expenses
1984 District Payoff
Tree Purchase
Contingencies (5%)
Prepared by Richard C. Prima, Jr., City Engineer
Attachments
cc: City Attorney
Purchasing Officer
City Engineer
Street Superintendent
Freedman Tung & Bo1
Fund
Capital Outlay
(including assessment proceeds)
l
Jack L. Ronsk
Public Works Director
Amount
$ 350,000.00
137, 500.00
58,000.00
20, 000.00
$ 565,500.00
APPROVED:
CPURCHAS.DOC H. Dixon Flynn -- City Manager 08/01/96
Central City Revitatlfation Improvement Project
School Street and Cherokee. Lane Trees
Bid Tabulation or Bids Received June 12, 1996
S 46,675.00
Bidder
$ 39,100.00
$ 35,562.60
$
$
34,270.00
Total Bid Items 2 8 4: $ 43,000.00
Engineers
Mars Tree Nursery
Specialty Oaks
Bergen Nurseries
Valley Crest Tree Co.
King Island Whls Nursery
Boething Treeland Farms, Inc.
Total All Items: S 73,250.00
Estimate
Lodi, CA
Calistoga, CA
Brea, CA
Sunil, CA
Stockton, CA
Portals Valley, CA
Item Unit Quantity
Unit Price Total
Unit Price Total
Unit Price Total
Unit Price Total
Unit Price Total
Unit Price Total
Unit Price Total
1. 36 -Inch Box Platanus EA 115
$ 250.00 $ 28,750.00
$ 385.00 $ 44,275.00
no bid
$ 340.00 $ 39,100.00
$ 309.24 $ 35,562.60
no bid
$ 298.00 $ 34,270.00
Acerfolla "Yarwood"
2.24-inchB=Quercus EA 240
$ 175.00 S 42,000.00
$ 135.00 $ 32,400.00
$ 211.45 $50,746.80
no bid
S 98.98 $ 23,275.20
$ 113.14 $ 27,153.60
S 82.20 $ 19,728.00
Lobata
Total Base Bid: $ 70,750.00 $ 76,675.00 $ 50,746.80
Bid Options (See Note)
3. Price per Month to Mo 10 $ 150.00 $ 1,500.00 $ 240.00 S 2,400.00 no bid NIA
Store & Maintain Item
No. 1
4. Price per Month to Mo 10 S 100.00 $ 1,000.00 $ 240.00 $ 2,400.00 no bid N/A
Store 8 Maintain Item
No. 2
$ 39,100.00 $ 58,837.80 $ 27,153.60 $ 53,998.00
5% after May 1, 1997 included
5% after May 1, 1997 5% $ 13,576.80 included
Total Bid Items 1 8 3: S 30,250.00
S 46,675.00
$ -
$ 39,100.00
$ 35,562.60
$
$
34,270.00
Total Bid Items 2 8 4: $ 43,000.00
S 34,800.00
$ 50,746.80
$
S 23,275.20
$ 40,730.40
$
19,728.00
Total All Items: S 73,250.00
S 81,475.00
S50.746.80
$ 39,100.00
S 58,837.80
$ 40,730.40
$
53.998.110
Note: Number of maintenance months estimated for comparison of bids. Specifications Indicated delivery In Spring 1997.
Haight Nursery, Roseville, CA submitted a "No Bid" bid form
RESOLUTION NO. 96-105
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF CENTRAL CITY
REVITALIZATION IMPROVEMENT PROJECT, SCHOOL STREET AND
CHEROKEE LANE STREET TREES, AND APPROPRIATING FUNDS FOR THE PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council sealed bids were received and publicly opened on June 12, 1996 at 11:00 a.m. for Central City
Revitalization Improvement Project, School Street and Cherokee Lane Street Trees, described in the
specifications, therefore approved by the City Council on April 17, 1996; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with
the City Manager as shown on Exhibit A attached hereto; and:
WHEREAS, the City Manager recommends award of the bid for the Central City Revitalization
Improvement Project, School Street and Cherokee Lane Street Trees to the following bidders:
J
115 London Plane Trees Boething Treeland Farms, Inc., Portola Valley $34,270.00
240 Valley Oak Trees Valley Crest Tree Company, Sunol $23,275.20
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the bid for the
purchase of the Central City Revitalization Improvement Project, School Street and Cherokee Lane Street
Trees, be and the same is hereby awarded to Boething Treeland Farms, Inc. of Portola Valley, CA in the
amount of $34,270.00 for 115 London Plane Trees, and Valley Crest Tree Company, of Sunol, California in
the amount of $23,275.20 for 240 Valley Oak Trees; and
FURTHER RESOLVED, that funds be appropriated as follows:
M u
Assessment District Expenses Capital Outlay $350,000.00
(Including assessment Proceeds)
1984 District Payoff $137,500.00
Tree Purchase $ 58,000.00
Contingencies (5%) " $ 20.000.00
TOTAL $565.500.00
Dated: August 7, 1996
I hereby certify that Resolution No. 96-105 was passed and adopted by the City Council of the City of
Lodi in a regular meeting held August 7, 1996, by the following vote:
AYES: COUNCIL MEMBERS - Davenport, Mann, Pennino, Sieglock and Warner (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
NIFER M ERRIN
y Clerk
96-105
Central City Revitalltation Improvement Project
School Street and Cherokee Lane Trees
Bid Tabulation of Bids Received June 12, 1996
Bidder
Englneefs
Mefs Tree Nursery
Specialty Oaks
Bergen Nurseries
Valley Crest Tree Co.
King Island Whls Nursery
Boething Treeland Farms. Inc.
Estimate
Lodi, CA
Calistoga, CA
Brea, CA
Surwl, CA
Stockton. CA
Ponola Valley.
CA
Item
Unit Quantity Unit Price Total
Unit Price
Total
Unit Price Total
Unit Price
Total
Unit Price Total
Unit Price Total
Unit Price
Total
1. 36 -Inch Box Platenus
EA 115 S 250.00 $ 28,750.00
S 385.00
S 44,275.00
no bid
S 340.00
S 39,100.00
S309.24 S 35,562.60
no bid
S 298.00
$
34,270.00
Acertolia `Yar ood"
2. 24 -Inch Box Quercus
EA 240 S 175.00 S 42,000.00
S 135.00
S 32,400,00
S 211.45 $ 50.746.80
no bid
$ 96.98 S 23,275.20
S 113.14 S 27,153.60
S 82.20
S
19,728.00
Lobata
Total Base Bld: $ 70,750.00
$ 76,675.00
S50,746.80
S 39,100.00
S 58,837.80
S 27,153.60
S
53,998.00
Bid Options
(See Note)
3. Price per Month to
Mo 10 S 150.00 $ 1,500.00
$ 240.00
S 2,400.00
no bid
N/A
5% alter May 1, 1997
Included
Store & Maintain Item
No. 1
4. Price per Month to
Mo 10 $ 100.00 S 1,000.00
S 240.00
S 2,400.00
no bid
N/A
5% after May 1, 1997
5% S 13,576.80
included
Store & Maintain Item
No. 2
Total Bid Items 1 & 3: S 30.250.00
S 46,675.00
S
S 39,100.00
$ 35,562.60
$ -
S
34,270.00
Total Bid Items 2 & 4: S 43,000.00
S 34,800.00
S50,746.80
$
S 23,275.20
S 40,730.40
$
19,728.00
Total AB Items: $ 73,250.00
S 81,475.00
S50.746.80
S 39,100.00
S 58.837.60
S 40,730.40
S
53,998.00
Note: Number of maintenance months estimated for comparison of bids. Specifications Indicated delivery In Spring 1997.
Haight Nursery, Roseville, CA submitted a `No Bld' bid form
n