HomeMy WebLinkAboutAgenda Report - August 7, 1996 (100)AGENDA TITLE: Purchase of Library Generator, 201 West Locust Street ($29,850)
MEETING DATE: August 7, 1996
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the purchase of a standby/
emergency generator for the Library from Central Sierra Electric, of Jackson, in the amount
of $29,850 and appropriate funds in accordance with the recommendation shown below.
BACKGROUND INFORMATION: In December 1995, the Library's 1979 Onan 17.5kW standby/emergency generator
blew up. Since a portion of the Library is designated as the City's Emergency
Operations Center (EOC), grant funding to upsize the generator and electrical service
in the building was investigated. Grant funding was not available and the estimated
cost of $75,000 to $100,000 was too great for the City to bear on its own. A hired engineer recommended a 20kW
generator to accommodate minimal additional lighting and electric circuits, and prepared plans and specifications for that
work. Plans and specifications were approved by City Council on June 5, 1996. The City received the following two bids:
Bidder Location
Engineer's Estimate
Central Sierra Electric Jackson
B & H Electric, Inc. Lodi
Base Bid Option 1 Option 2
$30,000
$29,500 $350 no bid
$29,943 $325 $34,704
Two optional bid items were included in the bid documents:
Option 1 - Disposing of the existing 1979 17.5kW Onan generator
Option 2 - Furnishing and installing a larger generator with a shorter delivery time
Staff recommends that the City Council include Option 1 (disposal of the existing standby generator for $350) but not
consider Option 2 (a larger, 30 kW generator from the second low bidder at $34,704) because the extended rental cost for
a temporary generator (at $1,120 per month) is still approximately $1,500 to $2,100 less than the difference in the two bids.
The City's equipment insurance will cover a portion of the replacement costs. A claim is now being processed; however, it
cannot be paid until the City makes this award. The anticipated reimbursement is approximately $14,000. The Library
Fund has covered $7,000 of the costs shown on the attached sheet in their 1995196 operating budget.
FUNDING: Requested Appropriation: Contingency Fund $ 26,255 *
Insurance Reimbursement $ 14,000 *
Project Estimate: $47,255 (see attached sheet for breakdown)
Bid Opening Date: July 24, 1996
*These may be modified somewhat once actual insurance reimbursement ' received.
Ja L. Ronsko
Publ Works Director
Prepared by Dennis J. Callahan, Building and Equipment tena a Superintendent
Attachments
cc: City Attorney
Purchasing Officer
Librarian
Finance Director
Building and Equipment Maintenance Superintendent
APPROVED:
H. Dixon Flynn -- City Manager
CAURCHAS.DOC 08/01/96
PROJECT ESTIMATE
Cost of the generator
Rental cost for temporary generator (9 months @ $1,120/mo.)
Temporary fence rental (9 months @ $56/mo.)
Engineering fees
Advertising and printing costs
Inspection, removal, disassembly and
diagnosis of existing generator
TOTAL COST
$ 29,850.00
10,080.00
504.00
4,050.00
229.15
2,541.58
$ 47,254.73
CPURCHAS.DOC BIV96
RESOLUTION NO. 96-115
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF A STANDBY/EMERGENCY
GENERATOR FOR THE LIBRARY, 201 WEST LOCUST STREET; AND
APPROPRIATING FUNDS FOR THE PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council sealed bids were received and publicly opened on July 24, 1996 at 11:00 a.m. for the purchase of a
standby/emergency generator for the Library, described in the specifications, therefore approved by the City
Council on June 5, 1996; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Base Bid Option 1 Option 2
Engineer's Estimate $30.000
Central Sierra Electric, Jackson $29,500 $350 No Bid
B & H Electric, Inc., Lodi $29,943 $325 $34,704
Option 1 - Disposing of the existing 1979 17.5kW Onan generator
Option 2 - Furnishing and installing a larger generator with a shorter delivery time
WHEREAS, staff recommends that the City purchase the standby/emergency 20kW generator from
the low bidder, Central Sierra Electric, and also include Option 1 for the disposal of the existing generator;
and
WHEREAS, the City Manager recommends award of the bid for the standby/emergency 20kW
generator to the low bidder, Central Sierra Electric of Jackson, CA; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the bid for the
purchase of the 20kW standby/emergency generator, be and the same is hereby awarded to Central Sierra
Electric of Jackson, CA, the low bidder, in the amount of $29,850.00 which includes Option 1; and
FURTHER RESOLVED, that funds be appropriated as follows:
Contingency Fund $26,255`
Library Fund $ 7,000` (Expended out of 1995/96 Operating Budget)
Insurance Reimbursement $14,000 -
*Figures may be modified somewhat once actual insurance reimbursement Is received.
Dated: August 7, 1996
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I hereby certify that Resolution No. 96-115 was passed and adopted by the City Council of the City of
Lodi in a regular meeting held August 7, 1996, by the following vote:
AYES: COUNCIL MEMBERS - Davenport, Mann, Pennino, Sieglock and Warner (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
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J 1 IFER M ERRI
Clerk
96-115