HomeMy WebLinkAboutResolutions - No. 2007-193RESOLUTION NO. 2007-193
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE WORK PLAN FOR THE COMBINATION
OF THE PARKS AND RECREATION DEPARTMENT AND
HUTCHINS STREET SQUARE COMMUNITY CENTER
WHEREAS, in May 2007, staff was directed to research all aspects of potentially
combining the Parks and Recreation Department with the Hutchins Street Square Community
Center; and
WHEREAS, the Work Pian, attached as Exhibit A, was developed to identify all
areas of concern and create a series of deliverables (i.e. organizational chart, combined budget,
transition plan, etc.) for consideration by the City Council no later than December 31, 2007.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the Work Plan for the combination of the Parks and Recreation Department and
Hutchins Street Square Community Center, attached hereto as Exhibit A.
Dated: September 19, 2007
I hereby certify that Resolution No. 2007-193 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 19, 2007, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Katzakian, Mounce, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
4
RANDI JOHL
City Clerk
2007-193
WORK PLAN FOR COMBINED DEPARTMENTS - PARKS AND RECREATION/HUTCHINS STREET SQUARE COMMUNITY CENTER
Develop Work Plan for researching the
Identify deliverables and develop a time
City Manager/Director - HSS
1 -.tui -07
5 -Sep -07
None
potential combination of the Parks and
table for data collection. Deliverables to
Community Center
Recreation Department and Hutchins
be submitted to City Council no later than
Street Square Community Center
December 31, 2007
Submit work plan for discussion to the
Set meetings with each governing body
City Manager/Director MSS
7 -Sep -07
18 -Sep -07
Departmental staff to assist in
Parks and Recrwtlon Commission and
to review the work plan for comment and
Community Center/Interim Director
coordinating meetings.
the Hutchins Street Square Foundation.
or changes. Develop a workgroup to
of Parks and Recreation
oversee the process and assist with data
collection and processing. Develop a
SWOT analysis of the process.
Submit work plan to the Lodi City Council
Submit to the City Clerk no later than
City Manager/Director HSS
7 -Sep -07
19 -Sep -07
None
for discussion and approval.
September 7, 2007 for the September
Community Center
19, 2007 council meeting.
Discussion with Parks and Recreation
Set meetings with staff from each
Director - HSS Community
1 -Oct -07
26 -Oct -07
Departmental staff to assist in
Department and Hutchins Street Square
department to collect data as it pertains
Center/Interim Director - Parks and
coordinating meetings.
staff regarding the process of combining
to a potential combining of departments.
Recreation Department
departments.
Identity other constituency groups (stake
Set open public meetings for outside
Group Oversight: Director -
1 -Oct -07
26-0ct-07
Departmental staff to assist in
holders) to provide additional discussion
groups and agencies to provide input into
Hutchins Street Square
coordinating meetings.
and Input into the process.
the process.
Community Center/Interim Director
- Parks and Recreation
Department
Develop a Fiscal Model for a combined
Create a sample budget with core
Group Oversight: Budget and
29 -Oct -07
9 -Nov -07
Financial Analyst - Budget and
department.
funding for recreation activities, base
Finance/Human Resources
Finance/Manager - Human
budget for maintenance and operation
Resources
and a staffing plan.
M
Z
Ov
Develop a Service Improvement Plan
Identify service enhancements and
Group Oversights Director -
29 -Oct -07
9 -Nov -07
Financial Analyst - Budget and
improvements and/or identify potential
Hutchins Street Square
Finance/Manager - Human
inadvertent service reductions. Use City
Community Center/Interim Director
Resources
Survey results and user focus groups to
- Parks and Recreation
collect data.
Department
Develop a Transttion Plan
Identity space and office considerations,
Group Oversight. Director -
72 -Nov -07
26 -Nov -07
City Management Financial
timeline, program management systems,
Hutchins Street Square
Analyst - Budget and
and money handling.
Community Center/Interim Director
Finance/Manager - Human
- Parks and Recreation
Resources
Department
Submit draft plan for review by the Parks
Meet with each governing body to review
City Manager/Director - HSS
27 -Nov -07
5 -DOC -07
None
and Recreation Commission and the
findings and staff recommendations.
Community Center/Interim Director
Hutchins Street Square Foundation
Solicit any additional Input.
- Parks and Recreation
Department
Submit report to City Clerk for
Finalize report by December 6, 2007 for
City Manager/Director - HSS
5 -Dec -07
7 -Dec -07
None
consideration for the City Council
submittal December 7, 2007.
Community Center/Interim Director
Meeting of December 19, 2007
- Parks and Recreation
Department