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Home My WebLink AboutAgenda Report - June 19, 1996 (67)RCITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt 1996-97 Operating and Capital Improvement Budgets MEETING DATE: June 19, 1996 PREPARED BY: Finance Director RECOMMENDED ACTION: Adopt Resolution 96-86 to adopt the 1996-97 operating and capital improvement budgets. BACKGROUND INFORMATION: The City Manager presented the 1996-97 Operating and Capital Improvement Budget to the City Council on February 6, 1996 at a Shirtsleeve Session. Additional meetings were held on February 13, March 26, May 14, May 29 and June 11. City staff reviewed the City's budget assumptions, objectives, Council goals, financial trends and the electric utility budget on February 6. As discussed, the Electric Utility budget was reviewed separately at meetings held November 29, 1995, February 7, and April 23, 1996. The City Council adopted the Electric Utility budget on May 1, 1996, Resolution # 96-46. Based on Council guidance during budget hearings, adjustments have been made to annual budgets. A summary of financial adjustments made during budget hearings is provided in Schedule C of the appropriation resolution. Those adjustments and the adopted Electric Utility Budget adjustments are reflected in the Changes in Fund Balance - All Funds Combined (Schedule A). As adopted in the City Council's Budget Policies, the annual appropriation for capital projects based on the projects designated by the City Council. The adoption of the projects listed in the 1996-97 Capital Improvement Budget (Schedule F) does not automatically allocate funding for a specific project or equipment purchase. The appropriation is made to a capital control account and held there pending specific authorization to release and appropriate funds to a project account. The final schedules to the appropriation resolution will be submitted to the City Council at the regular scheduled Council meeting on June 19, 1996. Vicky McAtfTie Finance Director Attachments f � APPROVED: . Dixon Flynn - city minager RESOLUTION NO: 96-86 A RESOLUTION OF THE LODI CITY COUNCIL ADOPTING THE 1996-97 OPERATING AND CAPITAL IMPROVEMENT BUDGETS FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 WHEREAS, the City Manager submitted the 1996-97 Financial Plan and Budget to the City Council on June 11, 1996;: and WHEREAS, the 1996-97 Financial Plan and Budget was prepared in accordance with the City Council's goals, budget assumptions and policies; and WHEREAS, the City Council conducted budget hearings on February 6, February 13, March 26, May 14, May 29, and June 11, 1996 at the Carnegie Forum; and WHEREAS, the 1996-97 budget is balanced and does not require additional taxes or fees. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF LODI, AS FOLLOWS: 1. That the 1996-97 Financial Plan and Budget as proposed by the City Manager and amended by the City Council is adopted. 2. That the funds and regular staffing for the 1996-97 operating budget are appropriated as summarized in Schedule A (Changes in Fund Balance - All Funds Combined), Schedule B (Revenue Adjustments), Schedule C (Summary of Expenditure Adjustment), Schedule D (Expenditures), and Schedule E (Staffing). 3. That the funds for the 1996-97 Capital Improvement Budget are appropriated to a Capital Control Account for further allocation by the City Council on a project by project and purchase by purchase action. Dated: June 19, 1996 I hereby certify that Resolution No. 96-86 was passed and adopted by the Lodi City Council in a regular meeting held June 19, 1996 by the following vote: Ayes: Council Members - Davenport, Mann, Pennino, Sieglock and Warner (Mayor) Noes: Council Members - None Absent: Council Members - None I 4M.'Lt, , ,��.,� ilf r MIPerrin City Clerk 96-86 1996-98 FINANCIAL PLAN AND BUDGET CHANGES IN FUND BALANCE - ALL FUND COMBINED SCHEDULE A 1993-94 1994-95 1995-96 1996-97. Adopted Actual. Actual Budget Requested Revenues 18,605,369 11,485,671 6,821,867 7,186,902 Tax Revenues 16,245,478 16;668.278 17;630,100 17,754,500 Licenses and Permits 410,954 464,761 369,300 3691300 Fines and Forfeitures 100,550 84,736 94,400 94,900 Investment/Property Revenues 1,505,218 1,965,278 1,991,200 2;015,200 Revenue from Others 5,337,358 6,581,118 6,757,440 6,254,240 Service Charges 44,811,263 46,859,002 47,183,455 47,314,565 Other Revenue 484,843 706,093 332,479 154.850 Total Revenue 68,895,664 739329,266 74,358,374 73,957,555 Expenditures Operating Programs Public Safety 9,646,101 10,308,188 10,173,730 10,267,415 Public Utilities 10,572,366 12,423,422 12,787,160 12,958,725 Transportation 2,626,932 2,752,672 3,020,635 3,014,810 Leisure, Cultural and Social Services 3,732,720 3,892,874 4,199,310 4,355,925 Community and Economic Development 1,582,958 1,741,452 2,097,175 2.131,365 General Government 6,054,137 8,669,279 8,508,121 8,578,459 Total Operating Programs 34,215,213 39,787,887 40,786,131 41,306,699 Bulk Power Purchase 26,559,666 23,533,461 24,749,300 25,574,600 Other Purchases 0 0 0 0 Capital Projects 4,205,645 6,490,717 14,264,285 13,417,742 Debt Service 1,176,035 1,117,499 1.378,397 2,214,930 Total Expenditures 66,156,559 70,929,563. 81,178,113. 82,5139971 Revenues/Expenditures (Over/Under) 2,739,105 2,399,703 (6,819,739) (8,556,416) Other Sources (Uses) Operating Transfers In 18,605,369 11,485,671 6,821,867 7,186,902 Operating Transfers Out (18,605,369) (11,485,671) (6,821,867) (7,186,902) Other Sources (Uses) 456,084 227,766 160,652 937,810 Proceeds from Debt Financing 0 0 8,600,000 5,499,415 Total Other Sources (Uses) 456,084 227,766 .8,760,652 6,437,225 Fund Balance Begining of the Year 23,482,656 26,677,844 29,305,314 31,246,227 Fund Balance End of the Year Reserved for Debt Service 254,528 263,015 264,964 266,864 Designated Reserve 17,003,780 19,447,808 21,464,705 19,477,879 Unreserved 9.4191536 9,594,491 9,516,557 9,382,292 Total Fund Balance 26,677,844 29,305,314 31,246,227 29,127,036 G-3 SCHEDULE B RECOMMENDED ADJUSTMENTS TO ESTIMATED REVENUES Does Not Include Electric Utility Budget Revenue Adjustments to Offset Expenditures Skate Park 397500 Community Center 10,000 95-96 96-97 Property Tax 67,000 753,000 Business License (100,000) (1509000) Animal License (129000) (12,000) Motor Veh In- Lieu 359500 False Alarm Penalty 19000 11500 PD Towing 349000 409000 Animal Shelter 59000 55000 PD other fees 39000 39000 PD record fees 29000 2,000 Revenue Adjustments to Offset Expenditures Skate Park 397500 Community Center 10,000 .,, SCHEDULE C SUMMARY OF RECOMMENDED BUDGET ADJUSTMENTS Does Not Include Electric Utility Budget REQUESTED FTE's SIGNIFICANT EXPENDITURES (Schedule D) Funding: General Fund 159,145.00 Equipment Fund 8,000.00 Water Fund 4,475.00 Wastewater Fund 55,525.00 227,145.00 STAFFING - FTE's (Schedule E) Funding: General Fund 14.1 384,315.00 Water Fund 1 52,955.00 Transit Fund 1.5 985355.00 16.6 535,625.00 RECOMMENDED FTE's 88,685.00 8,000.00 55,525.00 152,210.00 8.0 204,490.00 1.0 52,955.00 1.5 66,250.00 10.5 323,695.00 CAPITAL (Schedule F) Funding: General Fund - CIP 220,845.00 207,845.00 P & R part of CIP 268,235.00 83,500.00 PD Mitigation Impact 1689000.00 168,000.00 Equipment Fund 291,925.00 Water Fund 55,925.00 33,375.00 Transit Fund 189,000.00 1899000.00 11193,930.00 681,720.00 1P 1995-97 FINANCIAL PLAN AND SUMMARY SUMMARY OF SIGNIFICANT EXPENDITURES SCHEDULE D City Manager City Council Cost Carry over, Approved : Approved Comment Public Safety Police Protection Police Administration Maintenance Contract - Roark Corp 22,025 22,025 Fire Safety Fire Administration Replace copy machine 8,505 8,505 Modification of Station 41 Lobby 10,900 10,900 4,650 Fire Special Services 14,280 14,280 - CulturalServices Hazardous Waste Cleanup 5,000 Community Center Commissions Fire Training 8,860 After school program 37,800 Increase training account 7,420 7,420 8,000 Total Public Safety 53,850 26,825 22,025 Public Utilities Building and Safety Water Utility Services Other equip 4,475 4,475 Wastewater Utility Services Funding for consultant - corrosion 12,000 12,000 Other equip 8,525 8,525 increase in elec use & natural gas 20,000 20,000 consultant for PSM document 15,000 15,000 Total Public Utilities 60,000 4,475 55,525 Leisure, Cultural & Social Services 10,200 10,200 Parks & Recreation Indoor/Outdoor Activities 4,080 4,080 Late nite basketball league 4,650 Skate park- arkCultural 14,280 14,280 - CulturalServices Community Center Community Center Commissions Increase funding - Arts grants 8,860 After school program 37,800 Community Center Purchase lawn mower 8,000 Total Leisure, Cultural & Social Ser 59,310 Community & Economic Development Construction Development Building and Safety 4,650 fund from contingency as needed one time funding one time funding $39,500 offset by revenue 8,860 37,800 37,800 Council approved at 3/20 meet 8,000 4,650 54,660 37,800 Personal Computer (3) 10,200 10,200 Code Enforcement add operating costs 4,080 4,080 Repair and Demolition funds Community & Econ Dev 14,280 14,280 - General Government Administrative Services Finance Administration MIS name & modular furnishings 5,000 5,000 $20,000 set aside SCHEDULE D 1995-97 FINANCIAL PLAN AND SUMMARY SUMMARY OF SIGNIFICANT EXPENDITURES City City Manager Ci y opnci-I 'pmVed:-- -*d-: Comment Cost Carry over Approve rnm Building Maintenance Repairs to Fire Dept facilities 25,000 15,000 increase annual base to $40,000 Equipment Maintenance & Motor Pool upgrade fleet management system 9,705 9,705 Total General Government 39.705 9,705 20,000 TOTAL OPERATING BUDGET 227,145- 59,935 152,210::; 37,1100: FUNDING: General Fund - 88,685 Library Fund - Equipment Fund 8,000 Wastewater Fund 55,525 152,210 1995-97 FINANCIAL PIAN AND SUAI\t--NRY Si 1i\t1RY OF S'f:1FF1\G CHANGES R SCHEDULE E Requested City Manager City Council FTE Cost FTE Approved Approved Comment Public Safety Police Protection Police Operations Dispatcher; Jailer 2.0 62,390 2.0 62,390 NET( S 17,724 saving in ot) Fire Safety Fire Prevention Fire Inspector (1.0) (34,905) pending policy of inspections Other Safety Graffiti Abatement Coordinator 1.0 15,170 Total Public Safety 3.0 77,560 1.0 27,485 Public Utilities Water Utility Services Plant & Equip mechanic 1.0 52,955 1.0 52,955 anticipated funding - settlement DBCP Total Public Utilities 1.0 52,955 1.0 52,955 - Transportation Streets and Flood Control Tree Operations Supervisor 1.0 1.0 552,500 part of tree contract Add laborer for Downtown cleanup 1.0 28,480 Transit Transportation Coordinator 1.0 56,250 1.0 56,250 Add benefits for Transit employees 32,105 - pending RFP outcome Part time clerical staff 0.5 10,000 0.5 10,000 Total Transportation 3.5 126,835 2.5 66,250 - Leisure, Cultural & Social Services Parks & Recreation Seasonal Labor 0.5 7,160 can use cant' over Parks Naturalist 0.5 10,535 0.5 10,535 fund full time position Part time Lodi Lake 0.5 7,160 can use carry over Community Center Study Reclass of Admin Clerk 2,070 2,070 Study Reclass of Build Maint Worker 2,725 2,725 Arts Coordinator - part time (0.5) (0.5) Arts Coordinator - full time 1.0 28,000 1.0 28,000 net cost (538,000 less 510,000 rev) Total Leisure, Cultural & Social Ser 2.0 57,650 1.0 43,330 - Community & Economic Development Construction Development Building and Safety Admin Clerk II - part time (0.6) (0.6) Admin Clerk II - full time 1.0 8,000 1.0 8,000 approved 3120 CC meet Code Enforcement Community Improve Officer full time 1.0 27,400 1.0 27,400 part time Admin Clerk II - add his 0.8 10,950 Engineering Part time hours - intern program 1.5 31,125 1.5 31,125 Community & Econ Dev 3.7 77,475 2.9 66,525 - General Government Administrative Services City Manager Parking Hearing Tech - part time 0.5 8,150 0.5 8,150 Downtown Coordinator 1.0 50,000 1.0 50,000 3 year contract employee - FTE SCHEDULE E 1995-97 FINANCIAL PLAN AND SUMINIARV SU11AIARY OF STAFFING CHANGES FUNDING: Requested. - :. City. Manager ::: City Council: . 4 FTE, cost. .. FTE Approved.' : Approved.Comment Human Resources - 323,695 Part time clerical 0.9 15,000 0.6 9,000 Finance Administration MIS Analyst - contract employee (1.0) (1.0) MIS Analyst -full time 1.0 none 1.0 none autborize position - no additional cost MIS Manager 1.0 70,000 bring forward with master plan Total General Government 3.4 143,150 2.I 67,150 - TOTAL OPERATING BUDGET -:.`16.6:-% :"<.:535,625. '-.'10.5 x323,695: FUNDING: General Fund - 204,490 Water Fund 51,955 Transit Fund 66,250 Library Fund - 323,695 PAC Of 59 60 61 63 64 c� P CI�t Irl 1995-97 FINANCIAL PLa,N AND SC.Nl.Nt ,.1 CAPITAL, BUDGET DETAII, BY MISSION I Requested City Alanager GO, Council Cost Cam over Approved Approved Comments Public Safety Transportation Police Protection Police Investigations Construction & move into Forum 168,000 Police Operations Replacement of Motorola Radios 32,965 match to City match - grant 157,845 Fire Safety 65 Fire Administration 27,910 Refurbish Fire Engines 83,000 Total Public Safety 441,810 Public Utilities Water Utility Services Water 314 ton utility body truck (112 by sewer) 22,550 one ton pickup 33,375 Total Public Utilities 55,925 168;000 168,000 approved May 15, 1996 21,400 funded w/95-97 budget 157,845 no vehicles til policy approved 325,845 168000 no vehicles til policy approved 33,375 ties to new mechanic position 33,375 Transportation Streets and Flood Control Street Maintenance 65 Purchase one ton utility body truck 27,910 no vehicles til policy approved 68 Purchase one ton dump truck 31,050 no vehicles til policy approved Transit 71 Transit buses 189,000 189,000 Total Transportation 247,960 189,000 Leisure, Cultural & Social Services Parks and Recreation Parks and Recreation Administration 74 City wide computerized irrigation & light syst 55,000 75 Basketball backboards & Scoreboard 12,700 50,000 additional CIP funds given for 1 Parks Division if not used, return to fund balanc Lodi Lake Park 76 Irrigati on System Northside 20,000 77 Design Phase Southeast section dev 25,000 Adult Sports 78 Purchase of portable fence 15,035 Park Maintenance 79 Tennis courts resurfacing 30,000 80 Legion Park basketball court 30,000 81 Sidewalk installation - Grape Bowl 32,000 82 Fence Improvements 15,000 83 Legion Park Retrofit 33,500 33,500 33,500 Approved at 3120 Council meet 84 School Playground 50,000 50,000 Equipment Maintenance 85 Turf vehicles 30,000 no vehicles til policy approved 86 Replace flat bed dump truck 30,000 no vehicles til policy approved Total Leisure, Cultural & Social Ser is 378,235 133,500 33,500 1 1995-97 FINANCl;%LPI AN ;%.XI) SO\1\.. .1 CAPITAL BUDGF,T DETAIL, BY MISSION Requested City Manager City Council ' . Cost Carn' over Approved Approved Community & Economic Development Construction Development Building and Safety 87 Network server 13,000 13;000 Code Enforcement 88 4 door sedan 17,000 Total Community & Economic Develop 30,000 13,000 General Government Organizational Support Services Building Maintenance Equipment Maintenance & Motor Pool Comments already funded no vehicles til policy approved 89 Motor pool vehicle replacement 40,000 no vehicles til policy approved Total General Government 40,000 TOTAL OPERATING BUDGET -°'-: 1,193;930._: :X3,000: - 681,720;:" `;.201,500. FUNDING: General Fund - CIP 207,845 P & R part of C1P Fund 83,500 PD Mitigation Impact Fund 168,000 Nater Fond 33,375 Transit Fund 189,000 681,720