HomeMy WebLinkAboutAgenda Report - June 19, 1996 (71)CITY OF LODI
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COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Procurement Software for Finance Department's Purchasing
Division ($18,011.50)
MEETING DATE: June 19, 1996
SUBMITTED BY: Finance Director
RECOMMENDED ACTION: That the City Council authorize the purchase of procurement software,
designed specifically for public agency purchasing, from Advanced
Procurement Systems of Austin, Texas, in the amount of $18,011.50.
BACKGROUND INFORMATION: Major 1995-97 objectives of the Finance Department's Purchasing Division
include implementation of a computerized purchasing and inventory system.
Advanced Procurement Systems (APS) of Austin designs and markets procurement software for public agency
purchasing and inventory functions, using government procurement guidelines and commodity codes developed by
the National Institute of Governmental Purchasing (NIGP).
Because it is designed specifically for public agencies, APS software gives users the capability to adhere to strict
bidding requirements. In addition, it is designed to export financial information to the agency's accounting branch,
whether on network, mainframe, or mini -computer such as the City's AS/400. Further, APS has launched an
Electronic Data Interchange (EDI) project whereby users can communicate electronically with vendors,
downloading RFQs and Purchase Orders, and uploading quotes and invoices.
APS software is currently being used in California by the Cities of Concord and Palm Springs, and the Counties of
Ventura and Kern. Additionally, the NIGP Commodity Codes are being used (regionally) by the City of Roseville
and the County of Merced.
FUNDING: Originally included in the 1995196 budget for the Information Systems
Master Plan, funds are now available in the Finance Department's Operating
Budget for this purchase.
(Account 10.0-050.02-300, Special Allocation #109).
Vicky L. McAt 'e, Finance Director
Prepared by Joel Harris, Purchasing Officer
APPROVED: c H. DIXON FLYNN
City Manager
CITY OF LODI
SPECIAL ALLOCATION REQUEST
TO: ACCOUNTING MANAGER
FINANCE DIRECTOR
FROM: Finance Director
Request is made for funds to accomplish the following project:
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DATE: April 17,1996
PROJECT NUMBER 10.0-050.02-300
Description of Project Estimated Cost
Reprogram Finance Dept funds:
From: To:
10.0-050.01-100 10.0-050.02-300 $ 25,000.00
Reprogram salary savings from Finance Administration to fund purchasing
procurement software.
Date of Approval
COUNCIL
Current Budget
Contingent Fund
Capital Outlay Reserve
CIP control account
Utility Outlay Reserve
(if you need more space, use additional sheet and attach to this form)
Amount Approved 25,000.00
CITY MANAGER .ice
FUND OR ACCOUNT TO BE CHARGED
Reprogram Funds 25,000.00
Fund Balance - G F
4ccourbing Manager
Offset by revenues
Other. (Specify)
Account Number
i�,�� M r YAV1291.
Finance Dire for
Submit this form in duplicate to the Finance Director. Distribution after approval will be as follows:
1) Originating Department 2) Finance Department
RESOLUTION NO. 96-73
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF PROCUREMENT SOFTWARE
FOR THE FINANCE DEPARTMENT PURCHASING DIVISION
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for purchases
of supplies, services or equipment when it is in the best interests of the City to do so; and
WHEREAS, one of the major objectives of the Finance Department's Purchasing Division
for the 1995/97 budget years is to implement a computerized purchasing and inventory system; and
WHEREAS, Advanced Procurement Systems (APS) of Austin, Texas designs and markets
procurement software for public agency purchasing and warehousing departments using government
procurement guidelines and commodity codes developed by the National Institute of Governmental
Purchasing; and
WHEREAS, it is staff recommendation that we proceed with the purchase of software from
Advanced Procurement Systems; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does
hereby authorize staff to purchase Procurement Software for the Finance Department, Purchasing
Division from Advanced Procurement Systems in the amount of $18,011.50.
Dated: June 19, 1996
I hereby certify that the foregoing is a true and correct copy of Resolution No. 96-73, which
was duly and regularly passed and adopted by the City Council of the City of Lodi in a regular
meeting held June 19, 1996 by the following vote:
AYES: Council Members - Davenport, Mann, Pennino, Sieglock
and Warner (Mayor)
NOES: Council Members - None
ABSENT: Council Members - None
ABSTAIN: Council Members - None
�IFER I(C1 PERRIN
City Clerk
96-73