HomeMy WebLinkAboutResolutions - No. 1676In the City Council
City of Lodi
Lodi, California
ftssournok NO. AP/
ISTAILISHINO A SYSTEM POR T1s
AUDITING OF CLAIMS AND res
PROMS'S() OP PAYMENTS THERgFOR
WHEREAS, the integrity of public - funds requires that
offectivo and adequate safegusrds bo maintained around all
transactions involving such funds, and
WHEREAS, such safeguards gust prop.rly be related to.. tbo
reasonable and practical limitations of administrative an ion,
and
WHEREAS, the Government Code of the State of California
provides for an audit and expenditure procedure by and through
the City Council and posits certain modifications thereof by
ordinance or resolution; now, th•rstoro,
BE . IT RESOLTBD, that this following procedure be followed
in the City of Lodi for the audit, processing and payment of
all claims against Chs City:
1. A register of claims shall bo prepared by the
?inane* Director at least one* each tenth and as often
as necessary to permit . processing of Blains without
unreasonable or uneCononic decay. This register shall
spew:
a. Tho noon of .aah , elaiaar►nt.
b. rhe. ra character of the commodity or
+r• cinvolved.'
a. The purchase- order number, if any, through
which the oleiI is 'made.
d. The fund against w'cb the payment is to
be charged.
a. The anount of the claim...,
Payrol.l=cbarg•s need not be itemised exempt cc to
total by funds.
2. ?ccs register of claims shall ;` tuo4 to th.
City Council through the City Manger te r with a War-
rant shoot . listings
•
•
a. Tie aggregate total of claims against each
fund.
b. The .total of all claims: listed on the regis-
ter and the payroll.
This Warrant sheet shall be signed, .by poi competent
official of the Cita other than the riding* Director.
The signature shall constitute a : certificate to the effect
that the person signing has personally inspected the
register of claims and has satisfied himself, that the
Warrant coincides as to amount and fund tetals with
the register of claims and further that each claim on
said register is accurate in amOunt.
3. The City MIhs.ger shall . r sommend to the City
Council the payment or non-payment .ot said claims. The
Iity Council may by motion approved by a majority of its
members authorise the mayor and City Clerk to sign the
Warrant sheet.
4. When the Warrant sheet has been signed by the
Mayor and counter -signed by the City Clerk, it shall be
transmitted by the City Manager to the Finance Director
and shall constitute authority for the Finance Director
to issue cheeks in conformity with the said Warrant sheet
and the resistor of claims. Sacci of Wiese chocks shall
be manually signed by the Finance Director.
5. It is the intent of this procedure to provide
the City Council with all pertinent information relating
to the processi of claims against the City and to adhere
to practical basnoss' methods commensurate with the special
safeguards necessary to the expenditure of public funs.
It is understood and agreed that all supporting :papers
relating to any transaction listed upon the resistor of
claims or contained in the totals listed upon the Warrant
sheet are available to the City Council or any amber
thereof for question or audit.
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