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Home My WebLink AboutAgenda Report - May 15, 1996 (73)4 + a CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Authorization for the Police Department to Move Investigations Division into Carnegie Forum Basement DATE: May 15, 1996 PREPARED BY: Chief Larry D. Hansen RECOMMENDED ACTION: That the City Council authorize the Police Department to move its Investigation Division into the basement of the Carnegie Forum. This action requires approval of construction costs and architectural services, purchase of office systems furniture, data & telecommunications removal and installation, purchase of audio/video equipment and other computer related equipment. The City Council should also appropriate $168,700.00 from the Police Development Mitigation Impact Fees for this project. BACKGROUND INFORMATION: The Lodi Police Department has occupied the Public Safety Building since 1967. The Investigations Division has occupied approxi- mately the same amount of office space since that time. Due to the addition of the Streets Crime Unit authorized by the City council this past year (5 positions), and due to other additional personnel, we have outgrown our present facility. The Investigations Division of the Lodi Police Department is anticipating moving to the lower level of the Carnegie Forum in August or September of this year. We will utilize all existing HVAC equipment, alarms, utilities and existing floor space. This move will provide us with office space for (21) persons, sufficient to operate this division for many years to come. The proposed floor plan is attached as Exhibit A. Carnegie Forum lower level is currently providing office space for (11) persons from the Administrative Section of the City of Lodi, which they will utilize until the City Hall remodeling project is completed. The Office systems furniture which is being used by the staff was designed for City Hall and will be moved upon completion of that project. APPROVED: !///,� H, DIXON Fl NN City Manager recycled paper r cc -1 Authorization to Move Investigations Division to Carnegie Forum Basement May 15, 1996 Page 2 Architectural Services and Construction Costs The City of Lodi acquired the services of Wenell Mattheis Bowe Architecture - Planning - Interiors, of Stockton to work with our staff and design a plan which would provide work areas for (21) staff persons in this division to acquire the needed work space, some modification and construction is needed. As a result of their planning, the following is required: 1. (3) supervisors offices size will be reduced, allowing for more work space for staff in the investigations portion of the structure. 2. Doorway adjacent to the Street Crimes/Gang Sergeants office will be added to allow better access for citizens and investigations personnel to the conference room and Street Crimes Unit. 3. (2) Interview rooms will be constructed. These rooms are used to interview victims of crimes and to do Computer Voice Stress Analyzer (CVSA) interviews. These rooms will be equipped with both audio and video equipment to monitor and record interviews. 4. Storage room for council tables and chairs. The estimated construction costs are: $ 24,700.00 Concept Cost Estimate is attached as Exhibit B. The City of Lodi Public Works Department recommends the firm of Wenell Mattheis Bowe be utilized to coordinate the planning and construction administration and their fee will include the following: Project Investigation Construction Documents Building Department Processing Bidding Assistance Construction Administration Their fee for the above is: $ 10,800.00 Proposal for Services is attached as Exhibit C. Authorization to Move Investigations Division to Carnegie Forum Basement May 15, 1996 Page 3 Office Systems Furniture Due to construction constraints and design of the lower level of Carnegie Forum, the only way we can provide office space for (21) employees is to utilize Office systems Furniture. We have received a bid from our current supplier, Warden's Office Supply for office systems furniture for (21) working positions and other related equipment such as tables, chairs and storage cabinets. Total cost including tax, delivery and installation: $108,700.00 The cost is discounted 63.28% off list price by purchasing off of the League of Cities contract. Cost Summary Sheet is attached as Exhibit D Data & Telecommunications Cost of moving existing equipment, which will include telephones, CLETS & CJIS terminals, cable and other related equipment is estimated to be: $ 6, 500.00 Equipment Equipment and hardware include an IBM multiplexor, terminals, printer for CJIS/CLETS System, wiring and coax cable connections and necessary hardware to connect the AS400 computer. Depending on availability, some of this equipment may be available as used equipment. The estimate cost range is up to: $ 7,000.00 Audio/Video Equipment This equipment will be used in both interview rooms. Presently the method of recording interviews on major cases is limited to audio tape recordings or video recording with a camera on a tripod in view of the subject. Interview and interrogation techniques are hampered by this method. The camera visible to a suspect inhibits the interrogator from obtaining a confession. Victims or witnesses become very uncomfortable with equipment "staring" at them in an interview room. the interview and interrogation schools LPD officers attend strongly recommend that the best audio and video recording are necessary for successful prosecution. Currently San Joaquin County Sheriff, Stockton PD, and the Child Advocacy Center are using specially equipped interview rooms with concealed audio and video equipment. This remodeling project is the best opportunity to bring LPD up-to-date in this area. Authorization to Move Investigations Division to Carnegie Forum Basement May 15, 1996 Page 4 The estimated cost for this equipment is: $ 3,000.00 Contingency In a project of that size it is recommended that a minimal contingency be budgeted for. A 5% contingency should be budgeted $ 8,000.00 FUNDING: $168,700.00 Police Development Mitigation Impact Fees Larry D. Hansen Chief of Police LDH:sm cc: City Attorney 54_0024.0.1) ATTACHMENT A k 1 1 iu� c „c J 0)) SCALE: 1/8" = 1'0" FLOOR PLAN ATTACHMENT B LODI POLICE DETECTIVE DIVISION REMODEL CARNEGIE FORUM BASEMENT CONCEPT COST ESTIMATE Description Subtotal Total 1 ENTRY $ 2,400 3 New Wall with Wallcovering & Wood Base & Wood Cap $ 1,000 4 Handrail $ 650 5 Door and Hardware $ 750 7 8 INTERVIEW (Off Waiting Room) $ 1,806 10 Carpet$ 180 11 'Ceiling $ 120 12 Lighting $ 300 13 HVAC $ 300 14 Painting $ 256 15 Door & Hardware $ 650 17 18 ,INTERVIEW $ 3,288 20 Walls $ 1,088 21 Ceiling Modification $ 100 22ILighting Modification $ 300 23 I HVAC Modification $ 300 24 Doors & Hardware $ 1,500 26 27 OFFICES $ 7,300 29 Rebuild Window Walls; Relocate Window & Doors $ 3,200 30 Ceiling Modification $ 500 31 Lighting Modification $ 500 32 HVAC Duct Rerouting $ 500 33 Demolition for Door $ 250 34 ' New Door & Hardware $ 750 35 'Demolition Concrete Slab $ 250 36INew Stairs & Slab _ $ 350 37!Carpet Stairs $ 250 38;Handrails $ 750 40 41 INTERCOM/SECURITY SYSTEM $ 2,500 42 43 MISCELLANEOUS ELECTRICAL MODIFCATIONS $ 1,000 44 _45 ELEVATOR CONTROL MODIFICATION $ 1,000 46 —_— 47 SUBTOTAL $ 19,294 49 Markup @ 28% $ 5,402 50 511TOTAL CONCEPT COST ESTIMATE $ 24,696 Lodi Police Detective Division 3/18/96 Concept Cost Estimate Page 1 of 1 ATTACHMENT C March 27, 1996 z 1996' Jack Ronsko, Director PUBLIC WORKS DEPARTMENT CITY OF LODI P.O. Box 3006 Lodi, CA 95241-1910 SUBJECT: CARNEGIE BASEMENT REMODEL FOR POLICE DEPARTMENT DETECTIVES Dear Jack, We are pleased to submit the following proposal for the remodeling of the Carnegie Basement for Police Department Detective usage based upon the attached approved plan, dated 3/25/96. The scope of work will consist of the remodeling as shown; moving and installing new walls and doors to create several new rooms and modification of finishes, mechanical and electrical systems to accommodate the uses. Electrical conduit will be provided for alarm and signal modifications and for interview videotaping system; however, security alarm systems, data communication systems and video taping systems are not included in our scope of work. Our fees are determined on the following scope of services: • Project Investigation • Construction Documents • Building Department Processing • Bidding Assistance • Construction Administration. Our construction administration services assume bi-weekly site meetings as well as shop drawing submittal review and punch lists. Our mechanical and electrical consultant fees include limited construction administration services to include submittal review and punch list. For the sake of continuity, we are proposing A.C. Systems Engineering, Inc. and Nelson and Associates as consultants. WENELL MATTH EIS BOWE ARCHITECT( 'RE PLANNING INTERIORS 246 E. Main Street Stockton California 95202 PHONE: 209 / 944-9110 FAX: 209 / 944-5711 Proposal for Services CARNEGIE BASEMENT REMODEL FOR POLICE DEPARTMENT DETECTIVES March 27, 1996 Page 2 The proposed fee is Architectural $ 6,870 Mechanical 1,200 Electrical 2.20Q TOTAL $ 10,770 We realize that the proposed fee has no proximity to a "normal" percentage fee. On very small projects like this, the tasks are the same as for a project many times its size; the fee is based upon the tasks to be completed and our knowledge of your expectations of services to be provided. The tasking sheets are attached for your information. We can proceed with the project upon receipt of your purchase order and will expedite the project to coordinate with the projected City Hall moving dates. Sincerely, WENELL MATTHEIS BOWE Larry Wenell, Architect President C :\ W P W IN 61 \ W PDOC S\PROPO SAL19606.1 WMB WENELL MATTHEIS BOWE Architecture • Planning • Interiors Larry Wenell C6599 Timothy Mattheis C16986 Tom Bowe C13357 PROFESSIONAL SERVICES WORK ORDER WMB JOB NO. 9606.1 This agreement entered into on the fifteenth day of January, 1996 (January 15, 1996) between Client, City of Lodi (hereinafter called Client) and the Consultant, Wenell Mattheis Bowe, Inc. (hereinafter called Consultant) for services in connection with the following project: Carnegie Basement Remodel for Police Department Detectives The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated February 3, 1995 which is fully incorporated herein by reference. I. Scope of Services The Consultant's services will consist of the following: See attached letter dated March 27, 1996 for a description of the scope of services. II. Consultant's Compensation In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows: Time plus materials per the attached fee schedule not to exceed $10,770. In witness whereof, the parties have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written. Consultant: By Name: Client: By Name: Title: Address: (Signature) Larry Wenell, President WENELL MATTHEIS BOWE 246 E. Main St., S =202 1, \\TI1VIB WENELL MATTHEIS BOWE Architecture • Planning • Interiors 246 E. Main Street, Stockton CA 95202 Phone (209) 944-9110 Fax (209) 944-5711 FEE SCHEDULE July, 1995 Principal Architect $ 90.00/hour Staff Architect II 75.00/hour Staff Architect I 65.00/hour Design/Draftsperson II 55.00/hour Design/Draftsperson I 50.00/hour Draftsperson 45.00/hour Clerical 30.00/hour REIMBURSABLE EXPENSES Reimbursable Expenses are in addition to compensation for basic and additional services. Reimbursable expenses include actual expenditures made by the Architectand the Architect's employees and consultants in the interest of the project. Mileage $ .25/mile Blueprints - 24"x36" 10 Sheets or less 1.50/sheet Production Printing --11 Sheets or More .65/sheet Blacklines - 24"x36" .80/sheet Sepias - 24" x 36" 2.15/sheet Xerox Bond - 24"x36" 7.20/sheet Vellum - 24"x36" 11.50/sheet 8'h"x11" Copies .06/copy 11"x17" Copies .12/copy Fax 3.00/page Postage/Shipping & Handling Cost plus 20% Presentation Materials PMT Drawing Reductions 8'/2'x11" 9.00/sheet 11"x 14" 12.00/sheet 12"x18" 15.00/sheet Drymount 4.20/sq ft Drymount & Laminate 8.40/sq ft Color Xerox, 8"x10" 3.00/xerox City of Lodi Carnegie Basement Remodel for Police Department Detectives PHASE "E" PROJECT INVESTIGATION PERSONNEL/TIMEFRAME Princ Princ Princ SA II SA I DD II DD I D Cler TASK $ 90 $ 90 $ 90 $ 75 $ 65 $ 55 $ 50 $ 45 $ 30 Totals 302 Building Measurement 2 2 $ 180 ' 155 Meeting w/Client 1 1 $ 90 'TOTAL HOURS 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $ 270 PERSONNEL WEEKS 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 TOTAL PHASE "E" 270 0 0 0 0 0 0 0 0 $ 270 PHASE "K" CONSTRUCTION DOCUMENTS TASK PERSONNEL/TIMEFRAME Prin Prin Prin SA II SA I DD II DD I Drft Cler S 90 $ 90 $ 90 $ 75 $ 65 $ 55 $ 50 $ 45 $ 30 Totals 404 Title Sheet 405 Code Compliance Sheet 406 Floor Plan(s) 2 414 Architectural Details 1 415 Door Schedule/Elevations 416 Door Details 1 417 Window Schedule/Elevations 1 418 Window Details 1 420 Finishes Schedule 1 421 Reflected Ceiling Plan(s) 2 427 Cost Estimate 3 165 Consultant Coordination 3 433 In -House Plan Check 2 429 Specifications 5 152 Correspondence 2 155 Meeting w/Client 4 158 Meeting w/Gov't Agency 1 163 Plotting Drawings 164 DXF Disk Preparation 1 1 2 2 $ 100 1 1 $ 50 6 8 $ 480 2 3 $ 190 1 1 $ 50 2 3 $ 190 1 2 $ 140 2 3 $ 190 2 3 $ 190 2 4 $ 280 2 5 $ 330 3 $ 270 2 $ 180 8 ` 13 $ 690 2 4 $ 240 4 $ 360 1 $ 90 1 $ 55 1 $ 55 'TOTAL HOURS 29.0 0.0 0.0 0.0 0.0 2.0 21.0 0.0 12.0 64.0 $ 4,130 PERSONNEL WEEKS 0.7 0.0 0.0 0.0 0.0 0.1 0.5 0.0 0.3 1.6 TOTAL PHASE "K" 2610 0 0 0 0 110 1050 0 360 $ 4,130 3/27/96 Architectural Tasking 1 City of Lodi Carnegie Basement Remodel for Police Department Detectives PHASE "L" BUILDING DEPARTMENT/GOVERNMENT AGENCY PERSONNEL/TIMEFRAME Prin Prin Prin SA II SA I DD II DD I Drft Cler TASK $ 90 S 90 $ 90 S 75 S 65 $ 55 $ 50 $ 45 $ 30 Totals 500 Building Permit Processing 1 1 $ 90 501 Backcheck Documentation 1 2 1 4 $ 220 TOTAL HOURS 2.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 1.0 5.0 $ 310 PERSONNEL WEEKS 0.1 0.0 0.0 0.0 0.0 0.0 0.1 0.0 0.0 0.1 TOTAL PHASE "L" 180 0 0 0 0 0 100 0 30 $ 310 PHASE "M" BIDDING/NEGOTIATION TASK PERSONNEL/TIMEFRAME Prin Prin Prin SA II SA I DD II DD I Drft Cler $ 90 $ 90 $ 90 $ 75 $ 65 $ 55 S 50 S 45 $ 30 Totals 530 Bid Questions 2 2 $ 180 526 Addendum Doc/Processing 2 2 4 $ 240 155 Meeting w/Client 2 2 $ 180 TOTAL HOURS 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 8.0 $ 600 PERSONNEL WEEKS 0.2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.2 TOTAL PHASE "M" 540 0 0 0 0 0 0 0 60 $ 600 PHASE "N" CONSTRUCTION ADMINISTRATION PERSONNEL/TIMEFRAME Prin Prin Prin SA II SA I DD II DD I Drft Cler TASK $ 90 S 90 S 90 S 75 S 65 S 55 S 50 S 45 $ 30 Totals 550 Construction Site Meeting 8 8 $ 720 553 Construction Information Bulletin 2 2 4 $ 240 559 Shop Drawing Review/Process 3 3 $ 270 557 Punch List /At Site 2 2 $ 180 558 Punch List Processing 1 2 3 $ 150 TOTAL HOURS 16.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 20.0 $ 1,560 PERSONNEL WEEKS 0.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.5 TOTAL PHASE "N" 1440 0 0 0 0 0 0 0 120 $ 1,560 3/27/96 Architectural Tasking 2 City of Lodi Carnegie Basement Remodel for Police Department Detectives SUMMARY Phase E - Project Investigation $ 270 Phase K - Construction Documents $ 4,130 Phase L - Building Department $ 310 Phase M - Bidding/Negotiation $ 600 Phase N - Construction Administration $ 1,560 Total $ 6,870.00 3/27/96 Architectural Tasking 3 WAT2bEN Oa*iaCai •NOpVtT$ Modesto Main Office 1 Showroom 14h & "J" Street Modesto, CA 95354 ;209)529.6321 =ax (2091529.2733 �I ATTACHMENT D April 3, 1996 City of Lodi Police Dept. Attn: Capt, Mauch Capt. Mauch's office - systems $ 15206.54 S5,805,09 S5,805.09 furniture (Includes tax) Secretary's office - systems furniture S13,604.86 55.114.41 $5,114,41 (Includes tax) Narcotics Sgt.'s office - systems $ 10273,16 $3,895.11 $3,895.11 furniture (Includes tax) Lt. Murray's office - systems furniture $ 11,702.16 $4,423,46 $4,423.46 (includes tax) j Gang Sgt.'s office - systems furniture S10273.16 S3,895.11 $3,895.11 (includes tax) Open areas - systems furniture $123,616,54 $45,387.74 545,387.74 (includes tax) Side chairs and conference tables S15,230.88 $6,566.40 $6,566,40 (includes tax) 70 Lockers - 18" wlae x 24' deep x 62" $445.00 5267.00 $5,753.85 high with aajustable shelves and coat rack; locking (includes tax) 7 Storage cabinets • 42" wide x 18" S530.00 5317.00 $2,219.00 deep x 62" high; adjustable shelves; lodcinq.(includes tax) 2 Storage cabinets - 20- wide x 20" 5358.00 $214.00 $461.17 deep x 30" hiah (includes tax) Estimate for 23 task chairs (includes $833.00 $498.00 S12,341,69 tax) Estimate for 1 executive chair (Includes tax) Estimate for 24 (includes tax) Installation estimate 57996,00 S108.692,70 Authorized by. Accepted by: sacks+ Showroom 443 west Inns $taken, CA 862 t0 12C91 4 72-2 939 rtu 190G> 471,2774 Total Lead time is approximately 5-7 weeks. urchase order instructions to follow, MsrsrreaN OISVIMRWn Clinker 12 t 7 ')dl 3trsel 4uW{Iu CA 9t1354 2001 5.20.6321 rs1;am N4 euJl hi( Date: Date; Used Furnnsrs Showman, /4 9t 91rw 44p ow r A 95.350 ;209.549- 1000 Fix x2001 :4P 1794 P.O,# 0 CPI P11415 Of ICC INVESTIGATIONS LIEUTENANT SECRETARY'S OFFICE SIREEI CRIOS & NARC011.CS SERGEOIS INVESTIGATORS & MISCELLANEOUS