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HomeMy WebLinkAboutResolutions - No. 2006-78RESOLUTION NO. 2006-78 A RESOLUTION OF THE LODI CITY COUNCIL AMENDING PUBLIC WORKS DEPARTMENT ENGINEERING FEES FOR VARIOUS DEVELOPMENT SERVICES; AMENDING COMMUNITY IMPROVEMENT FEES FOR ADMINISTRATIVE PROCEDURES; AND AMENDING PLANNING FEES FOR PRE -DEVELOPMENT REVIEW AND HOURLY CHARGES WHEREAS, the Lodi Municipal Code requires the City Council, by Resolution, to set fees for various services provided by the City of Lodi to recover those costs associated with providing specific services and programs; and Pubic Works: WHEREAS, it is common practice for the Community Development Department to request review, comments, conditions, and approval by Public Works Department staff as part of its review process for various development services, such as the review of annexation applications, development plans, tentative parcel and subdivision maps, and site plan and architectural applications; and WHEREAS, historically, the Public Works Department Engineering Division staff costs related to these activities were considered to be covered by the fees collected by the Community Development Department. With the adoption of the restructured Community Development Department fee schedule in May 2005 and the establishment of a Special Revenue Fund for Community Development Department services, this is no longer the case; and WHEREAS, in an effort to recover Public Works Department staff costs related to these discretionary services and reduce the burden on the General Fund, staff is recommending the amendment of seven Engineering fees to be collected by the Public Works Department. They are: 1) Annexation, 2) Development Plan, 3) Tentative Subdivision Map, 4) Tentative Parcel Map/Non- Residential Condominium Conversion, 5) Site Plan and Architectural Review, 6) Building Permit — Commercial/Industrial, and 7) Building Permit — Residential; and WHEREAS, in order to set lees appropriately, staff performed an analysis of personnel time and associated costs typically required to perform each task. Those costs include the cost of Public Works staff (salary plus benefits) plus the "fully loaded" costs for Citywide overhead (vehicle maintenance, building maintenance, telephone, etc.) and internal services (Finance, Cily Attorney, etc.). The proposed fees are shown on Exhibit A; and WHEREAS, the fees represent the level of effort and associated costs for an average development project, The applicability of the standard fee shall be deten-nined by the Public Works Director or his designee with projects exceeding an average level of staff work being charged on a time and cost basis. The proposed hourly rate by staff position is shown on Exhibit B. The hourly rat is also based on salary plus benefits and the "fully loaded" costs for City-wide overhead; and WHEREAS, the fee schedule for existing Engineering fees, except plan check and inspection, includes a provision for an annual adjustment on July 1 based on the Consumer Price Index (Western Region, Urban, unadjusted) for the previous calendar year. Because the new Engineering fees are based upon actual time and cost, staff will continue to monitor all Engineering services and request Council to update them from time to time to reflect changes in sa!ary, benefits and overhead costs; and 1 WHEREAS, it is recommended that the new fees take effect on June 15, 2006. It is further recommended that any applications subject to review by the Public Works Department that are submitted after the effective date shall be subject to the new fees; and Community Development: WHEREAS, on April 19, 2006, the City Council adopted an ordinance amending code enforcement procedures and establishing administrative citations and administrative enforcement hearings; and WHEREAS, the ordinance establishes administrative citation fines but does not address all administrative tees. Such tees are established by resolution. Attached as Exhibit C is the proposed updated Community improvement Fee Schedule to include new procedures established by the new code enforcement ordinance; and WHEREAS, in May 2005, the City Council approved a new fee schedule for Planning fees that was based primarily on an average of Planning fees charged in surrounding cities. While this new fee schedule did increase Planning fees, it does not achieve full cost recovery, except tor only in the simplest of circumstances; and WHEREAS, staff recommends amending the fee schedule as shown in Exhibit D with the notation "plus hourly" to reflect actual staff time spent working on the request. Staff will collect the set fee for the Planning permit at time of application and then track staff time spent processing the permit At conclusion of the permit processing (i.e., Planning Commission or City Council approval), staff will reconcile staff time spent processing the permit plus other required administrative charges (legal notice publishing costs, mail hearing notice costs, etc.) with the fee collected at application submittal. If not substantially equal, staff will then collect the balance due from the applicant as part of the issuance of the Planning permit; and WHEREAS, staff proposes two new procedures with the fee being added to the Planning Fee Schedule (Exhibit D). One of these procedures is a Pre -development Review; the second new fee is for a non-residential condominium conversion; and WHEREAS, since staff time would be tracked and charged to the project, it is necessary to adopt the staff hourly rate by position. The proposed hourly rate reflects total salary plus benefits and does include overhead for materials, vehicle use, building maintenance, and utilities. Exhibit E establishes these hourly rates for Community Improvement and Planning. These rates will need to be updated by Resolution from time to time to reflect changes in salary, benefits, and overhead costs, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby implement the fee sehedufes attached hereto, marked Exhibit A, 8, C, D, and E and made a part of this Resolution; and BE IT FURTHER RESOLVED that the Engineering fees will also be subject to an annual adjustment an July 1 based on the Consumer Price Index (Western Region, Urban, unadjusted) for the previous calendar year; and BE IT FURTHER RESOLVED that any applications subject to review by the Public Works or Community Development Departments that are submitted after the effective date of this Resolution shall be subject to the new fees; and RESOLVED FURTHER that all resolutions or parts of resolutions in conflict herewith are repealed insofar as such conflict may exist; and RESOLVED FURTHER that this resolution shall be in force and take effect on June 15, 2006, Dated: May 3, 2006 I hereby certify that Resolution No. 2006-78 was passed and adopted by the City Councii of the City of Lodi in a regular meeting held May 3, 2006, by the following vote: AYES: COUNCIL MEMBERS -- Beckman, Hansen, Johnson, Mounce, and Mayor Hitchcock NOES: COUNCIL MEMBERS -- None ABSENT: COUNCIL MEMBERS -- None ABSTAIN: COUNCIL MEMBERS -- None SUSAN J. BLACK City Clerk 2006-78 3 TON (zi Engineering Fee Proposed Fee Annexation Development Plan $` (3 $630 $1050 Salus $15/lot over 5 lots i; Tentative Subdivision Map s -'i $1050 7 -5 tots plus $ Y:iJ,oF over 5 foes Tentative Parcel Map &Non-Residentiel Condominium Conversion $840 Site Plan $420 Building Permit CofrmnrnercialJindustrial/M ulti_F amity Building Permit - Single -Family Residential $600 $110 These fees shalt be adjusted annually by the inflation rate based on the prior calendar year as determined by the Consumer Pnce Index (Western Region, Urban, unadjusted), The rate of Inflation or deflation) is applied to the fees to determine the fees for the subsequent year. Said fee adjustments, if any, MI be made automatica)ly effective July 1 of each year. Based on single-family residential developments having 75 lots or less. Single family residential projects having rnore than 75 Tots will be c#iarged on a time and cost basis. Commerdalindustriai projects larger than 2 acres will be charged on a time and cost basis. J'.`,•DEV SE V':Oevebopmert Fesslf ee Liodst=_ 20C8_,Ex s_C.xts EXHIBIT B PUBLIC WORKS ENGINEERING HOURLY CHARGE (-11 9 Public Works Director $110/1-1r City Engineer $90/Hr 9 Senior CM! Engineer $8M -1r 9 Senior Traffic Engineer $80/Hr • Associate Civil Engineer $7511-1r • Senior Engineering Technician $60/1-1r 9 Assistant Engineer TBD if filled • Junior Engineer TBD if Red 9 Engineering Technician TBD if filled (1) These hourly rates are fully burdened. whichincudes saary, all benefits, arid overhead. FEE SCHEDULE Har 0 Cit -v of i,_aci%_Cortpustit Development ent De,pgr menl _-_•Com unity Improvement Division Current Proposed initial Field ltispeetion Fee 0 $50 Initial Compliance Inspection 0 $50 Botta of the aforeetze.nrioned fees would be woir=ed if voluntary compliance is obtained within given deadline. Code Compliance Permit Fee. Reinspection Fee $100/1tr $100/[hr ri/a $50 Initial Non -Compliance Fee $100 $!00 Subsequent Non -Compliancy Fees $300 $300 li�itial Appeal Fee Second Appeal Fee $300 $100 D/a $300 EXHIBIT D FEE SCREPULE CJ"I`Y OF LODE COMMMI Y DEVELOPMENT DEPARTMENT, 221 W. PINI. ST., i:ODI, CA 95240 PHONE: (,209) 333-6711 FAX: (209) 333-6842 ADMINISTRATIVE:,' D .VIATJJON *350 + HOURLY ANNT?)CAT!ON $4,000 t HOURLY A'PpEALs $300 DEVELOPMENT PLAN REA iLW . $2,500 + HOURLY ENVIRONMENTAL IMPACT RE -PORT HOURLY GENERAL PLAN AMENUMEN'P $3,000 + HOURLY HOME OCCUPATION $100 LANDSCAPE REVIEW. $175 + HOu RLY LIVE ENTERTATNMENT PERMIT $200 LOT LINE Al jusT 4ENT $650 + HOURLY MITIGATION NIONITORINC; $HOURLY NI' GATTVE DECLARATION $900 + HOURLY TENTATIVE PARCEL MAP $2,500 + HOURLY NON-RESIDENTIAL- CONDOMINIUM CONVERSIONS $2,000 + HOURLY PRELIMINARY E:NViROEM 'NTAI, ASSESSMENT' $250 + HOURLY REZONE $2,000 { HOURLY SITE PLAN AND ARCHITECTURAL, REVIEW (SPARC) $1,875 + HOURLY TENTATIVE SUBDIVISION MAP $4,500 + HOURLY USE PEIRNMIT $2,000 + HOURLY VARIAN .E $1,000 + HUnRI,Y PRS-DEVEz.O1'MENT REVIT.,W $250 DOCUMENT IMAOINC-1 $50/APPLICATION S`T'AFF CONSULTATION (INCLUDING TETTERS) HOURLY TFIE APPLICATION PEES LISTED ;1F OVE ARE REF<UNDABLE UNDER THE FOJ LOWTNO CIRCUMSTANCES: « WITHIN 30 -DAYS OE APPLICATION -- 75% Ri 'uND. ▪ AFTER PROJECT ACCEPTANCE AND CIRCULATION FOR REVIEW - 50% REFUND. • ArrEE FORMULATION OF STAPP' 'RECOMMENDATION TO PLANNING COMMISSION AND/OR CITY COUNCIL, OR 90 -DAYS', WHICHEVER COMES FIRST -- NO REFUND. STAFF REQUESTS FOR JNF(RMATION, CORRECTIONS, OR AMENDMENTS MUST BE SUBMITTED WITHIN 30 - DAYS, IF A PROJECT IS INACTIVE BEYOND 30-TDAYS, 1I -4E APPLICATION WILL 13.E RETURNED AND A REFUND PROCESSED. 11 PEE 4-1g- 06 E:xh,N1 '1.3u11"., ru; Fox - ,7rop oscd 3ac:\-.e10; Effective 7/1/2005 tEXHIBIT C MMUNJT DEVELOPME T HOURLY CHARGE CO MUN.L'1.Y IMPROVEMENT * Community Improvement Manager • Community Ittrprovement Officers a Administrative Cleric LANN $701Nr $451E -IT $30/Hr s Community Development Director ` 10{3/F1r f Planning Manager $80/1 -IT ® Senior Planner $65/Hr Associate Planner $55/Hr • Assistant Planner $50/1 -Ir (if filled) t Junior Planner $45/Hr (if filled) • Contract Planner $8O/1 -ii +/ (TBD) * Administrative Secretary $40/Hr