HomeMy WebLinkAboutAgenda Report - May 1, 1996 (85)u�i t.oaCOUNCIL COMMUNICATION
AGENDA TITLE: Contract Change Orders for Civic Center Improvements (Phase II),
City Hall Remodel
MEETING DATE: May 1, 1996
PREPARED BY: Public Works Director
RECOMMENDED ACTION: This item is for information only. No action is required.
BACKGROUND INFORMATION: In accordance with the Contract Change Order Policy adopted by
Resolution 85-173, change orders over an aggregate total of
$25,000 are approved by the City Manager and reported to the
City Council at its regular meeting. The attached summary
shows change orders that have been approved for the Civic Center Improvements (Phase II),
City Hall Remodel project since the March 6, 1996 Council meeting. These change orders were delayed
until negotiations with the contractor could be scheduled and finalized.
The original contract for this project was $1,853,310. The total cost of all change orders to date is
$177,488, or approximately 9.6 percent of the contract. The project is now 85 percent complete and on
schedule. The attached list showing descriptions of the change orders is very brief; however, detailed
below is a more complete description of the work involved in the change orders over $1,500. More
detailed descriptions and backup information for all of the change orders are available in the
Public Works office.
Change Order No. 69 - In order to accommodate the existing construction in the north entry, the five
light fixtures that were specified had to be changed to a different and more costly type. ($1,548)
Change Order No. 73 - The original bid contained an alternate bid item for the north entry vestibule.
The City chose not to award the alternate because of the cost (bid at $23,135), and the vestibule was
redesigned using a store -front system. This change order covers that new design. ($12,251)
Change Order No. 74 - The first -floor ceilings had to be lowered to accommodate ducts for the HVAC
system. ($7,655)
Change Order No. 75 - Another office was added to the Human Resources area for the new
Risk Manager. This changed the configuration of that entire area. ($16,537)
Change Order No. 80 - During the course of construction, a number of walls not specified to be
demolished were found to be unacceptable for wallboard installation due to the condition of the existing
framing. This change order was negotiated to cover all additional demolition and framing repairs of
these walls. ($12,524)
APPROVED: % 11, i �—�-
H. Dixon Flynn -- City Manafpr
CCCO3.DOC
W24M
Contract Change Orders for Civic Center Improvements (Phase II), City Hall Remodel
May 1, 1996
Page 2
Change Order No. 81 - This change order covers the second -floor ceiling in the lobby area. It was not
scheduled to be replaced; however, because it became apparent there was a safety concern, it was
replaced. ($5,360)
Change Order No. 83 - The large retum-air fan located in the basement was originally designed to hang
from the ceiling joists. A floor -mounted frame with isolators was felt to be a better installation. This
change order covers the necessary modification. ($1,532)
Change Order No. 85 - This change order added exterior electric outlets on the west of City Hall to
accommodate the mall area. This was not part of the original contract. ($4,122)
Change Order No. 88 - This covers six conduits needed by the data/telecommunication system. It was
not included in the original bid because the data system work is being done under a separate contract.
($3,710)
FUNDING: There are sufficient funds budgeted in the Civic Center Improvement (Phase II), City Hall
Remodel account to cover these change orders.
Jack L. Ronsko
Public Works Director
Prepared by Sharon Blaufus, Administrative Assistant
JLR/SB/Im
Attachment
cc: Building and Equipment Maintenance Superintendent
Contract Construction Inspector
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SUMMARY OF CONTRACT CHANGE ORDERS
CIVIC CENTER IMPROVEMENTS, PHASE II
Change
Order
Number
Description
Add
Deduct Total Contract
ORIGINAL CONTRACT
$1,853,310
CHANGE ORDERS TO DATE
$107,045
($1,879) 105,166
Total
$1,958,476
66
ADD SPRINKLER SOFFIT
$472
$1,958,948
67
CEILING FRAMING @ BASEMENT
$725
$1,959,673
68
ADD DATA CONDUITS
$217
$1,959,890
69
CHANGE ENTRY HALL LIGHT FIXTURE DUE TO
EXISTING CONSTRUCTION
$1,548
$1,961,438
70
INSTALL GREEN GYP BOARD @ BATHROOM
WALLS
$513
$1,961,951
71
CHANGE LIGHT FIXTURES @ EAST BASEMENT
$190
$1,962,141
72
ADDITIONAL FRAMING NEAR #2 DOOR
$242
$1,962,383
73
N. ENTRY VESTIBULE REDESIGN
$12,251
$1,974,634
74
LOWER 18T FLOOR CEILINGS
$7,655
$1,982,289
75
ADD OFFICE-HUMAN RESOURCE AREA
$16,537
$1,998,826
76
ADDITIONAL FRAMING c@ FOYER 219
$801
$1,999,627
77
MECHANICAL WELL C STAIR FOOTINGS
$938
$2,000,565
78
REPAIR 2ND-FLOOR SUBFLOOR
$950
$2,001,515
79
PREPARE WALLS FOR VINYL COVERING
$0
$2,001,515
80
ADDITIONAL WALL DEMOLITIONS ON 1st & 2nd
FLOORS
$12,524
$2,014,039
81
REPAIR/REPLACE PLASTER CEILING @ 2nd
FLOOR LOBBY
$5,360
$2,019,399
82
CHANGE TOILET PARTIONS
$316
$2,019,715
83
ADDITIONAL MOUNTING FOR RETURN AIR FAN
$1,532
$2,021,247
84
INSTALL ELEVATOR SHAFT VENT
$644
$2,021,891
85
ADD EXTERIOR ELECTRIC OUTLETS
$4,122
$2,026,013
86
ADD SUPPORTS @ ROOM 302
$486
$2,026,499
87
CHANGE DOOR LEVER CLEARANCE
$589
$2,027,088
88
ADD DATA CHASE
$3,710
$2,030,798
subtotall
$72,322
TOTALS
$179,367
$1,879)F $2,030,798
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