HomeMy WebLinkAboutResolutions - No. 2006-159RESOLUTION NO, 2006-1 59
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE PURCHASE OF AUDIO/VISUAL PRESENTATION
EQUIPMENT FOR THE CARNEGIE FORUM
WHEREAS, Lodi Municipal Code §3.20.Q70 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, in order to provide for more reliable visual presentations in the City Council
Forum, staff has researched upgrading the audio/visual presentation equipment that will provide
for multiple inputs from staff computers and guest presenters; and
WHEREAS, the current presentation equipment consists of laptop computers wirelessly
communicating with a single LCD projector placed on the top of the presentation podium which
causes the following problems: 1) a blocked line -of -sight between the council dais and people
standing at the podium; 2) the wireless connection has failed during presentations causing
interruptions to Council meetings and other presentations: and 3) the current 3M overhead
transparency projector also tends to obscure the screen view; and
WHEREAS, the proposed system would provide for a physically hard -wired connection
between multiple input devices and a ceiling mounted LCD projector and would eliminate the
line -of -sight problem mentioned above; and
WHEREAS, the new system will also provide an intuitively designed and simplified
switching device, allowing both staff and the City Clerk to control the input from multiple devices;
and
WHEREAS, the video feed to the LCD projector will be split to simultaneously connect to
the cable television broadcast and will allow the local cable company to provide a much clearer
image to the cable television audience than they are receiving now. A retractable screen will
also be included in the installation; and
WHEREAS, a digital document camera is included in the budget for this project, but will
be bid and purchased separately from this contract. The new camera will replace the current
overhead transparency projector and its placement will not obscure anyone's view; and
WHEREAS, in order to provide for audio output from the presentation system, an
amplifier and four additional ceiling speakers will be installed, due to the fact that the new
presentation equipment cannot be directly connected to the existing Carnegie Forum sound
system without risking overloading or damaging the older system; and
WHEREAS, staff recommends purchasing the equipment through Anderson Audio
Visual due to its proven expertise, references, and responsiveness, and much of the contract
involves non -commoditized professional services, something that cannot be accurately
compared between multiple bidders; and
Lodi City Council
Resolution 2006-15g
Page Two
WHEREAS, the costs shown below include audio/visual equipment, switching
equipment, hardware, cabling, connectors, systems design, project coordination, and field
installation labor required to provide a complete and fully operative system:
Equipment $11,374,25
Design, Installation, & Labor $6,458.00
Sub -Total $17,832.25
Tax 881,50
Total Cost $18,713,75
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute contract with Anderson Audio Visual, of Sacramento, for
the purchase of Carnegie Forum audio/visual presentation equipment in an amount not to
exceed $18,713,75.
Dated: August 16, 2006
I hereby certify that Resolution No. 2006-159 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 16, 2006, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, and Mayor Hitchcock
NOES: COUNCIL MEMBERS — Johnson and Mounce
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
Interim City Clerk
2006-159