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HomeMy WebLinkAboutResolutions - No. 2984$1 - COOPERATIVE LIBRAFY SERVICES R SCL CrI I OI'? 110, 2934 Mc2RZ.a, by Chapter 1,5 of Division 20 of the Education Code of the State of California, Public Library Services l=,ot of 1953, the Legislature of the State Of California has declared that it is in the interest Of the people and of the state to aid and encourage the dsveLof.- ment Of free libraries throughout the State by grants to public library systems for the purpose of (a) assisting them in establishing, improving and extending library services and (b) encouraging them to establish library systems in areas when such cooperation would facilitate improved library services, and iaMUS, it is deemed in the best interests of the City of Lodi and its residents that the City of Lodi join with the Counties of Amador, Calaveras and Tuolunne, the city of Stockton and such other municipalitiss and/or counties within its geographic area as is deemed advisable for the formation and establishment of a library system and applying for estab- lishment and per capita grants pursuant to the Public Library Services Act of 1963, as amended; now therefore, BE IT ZLSOLVED BY THE C:0XCII, OF THS CITY CF L.OD; AS FOLLOWS. 1) That the Director of Library Services of the City of Stockton be and she is hereby authorized and directed to make application to the State Librarian for establishment grants and per capita grants for the formation of a cooperative Library system among the City of Stockton, Counties of Amador, Calaveras and Tuolumne and the City of Lodi and such other municipalities and/or counties in the geographical area as is deemed advisable, pursuant to the Public Library services Act of the State of Califorma being Chapter 1.5 of Division 20 of the Education Code of the State of California (Sections 27111-27147 inclusive). 2) That that certain document entitled "Plan of Service." a copy of which is attached hereto marked Exhibit "A" and by reference made a part hereof is hereby adopted and approved. 3) That the City Librarian of the Lodi Library be and he is hereby appointed to the executive committee of said cooperative library system. 4) That the director of Finance of ti:e City of Stockton is hereby designated and appointed fiscal agent for said cooperative library systen. 5) That the Stockton Director of Library Services be and she is hereby authorized to execute all documents necessary W carry out the intent and purpose of this resolution. g) That the Director of Library Services of the City of Stockton is hereby authorized and directed to name in the Plan of Service and to include in the library system such other municipalities and/or counties in the geographical areas as may approve the Plan Of service and qualify for membership. Dated: September 7, 1966 I hereby certify that Resolution No. 2984 was passed and adopted by the City Council of the City of Lodi in regular meeting held September 7, 1966, by the following vole: Ayes: Councilmen BROWN-,-GLLBERTSOM, HUMNELL; KIRSTE-N ' p Noes: Councilsen_=None` Absent: Cound-Uneea'None �= n Beatrice Garihaldi City Clerk PLAW Cr SERVICE EXHIBIT "A" A PLAN CF SERVICE, approved by the participating public agency or agencies, must accompany the application of a library or libraries for grants under the Public Library Services Act of 1963. The FLAN CF SERVICE must follow the outline below as to the sequence and numbering of topics and the scope of each. The proposed system w i 11 include the libraries of Ama,dor, Calaveras and Tuolumne counties, the City of Lodi, the City of Stockton -San Joaquin County, the City of Tuxlock and Stanislaus County and the City of Modesto (McHenry Public Library). This plan was developed by representatives of all libraries working in conference. Nave of System: 49-99 COOPERATIVE LIBRARY SYSTIM 1_ Selection of Materials and 2. Acquisition of Materials Selection of materials is scheduled for twice a month for adult books and monthly for juvenile books. Primary selection is by the Coordinators of Adult and Children's Services together with the chief Book Selector and the Coordinator of Branch Services of the Stockton -San Joaquin County Library. A list for branch and contract library consideration and pur- chase is produced. Requests for materials and recommendations for purchase may be made by any member. System librarians will meet regularly to review books and select from the purchase list. Book selection meetings are open to system members. Orders for materials are coordinated onto one order form by the Book Selection and Order Librarian (Stockton -San Joaquin County Library) who places the orders. In view of the fact that all agencies entering the system except Lodi, Turlock and Stanislaus County and Modesto are already contracting with the Stockton -San Joaquin County Library for acquisition and processing of materials. the first year or two years of system operation w i 11 in- clude an intensive study of ways and means whereby these libraries may be able to participate in cooperative selection, acquisition and processing of library materials with a 11 other system members. (See Attachment 1 for "Book Selection Policy" of each agency represented. A system policy w i 11 be adopted when the system is formed.) 3. Organization and Physical Preparation of Materials Materials received w i 11 be cleared by the' Stockton -San Joaquin County Library Order Section, invoices sent to the respective libraries for payment and materials routed through the Processing Clerical Pool for alaisifyyiig, cataloging and processing. Staff is organized as follows: Plan of Service 49,_99 COOPERATIVE LIBRARY SYSTEM 3, Organization and Physical Preparation of Materials ( cont. ) LIBRARIAN II TECH, SERV. LIBRARIAN I TECH . PROCESS.1 SUPERVISOR MACHINE OPER. G. Lending uL Materials 9 The Wayne County Disposable Transaction Card system is used by Amador, Calaveras, Tuolumne and the Stockton -San Joaquin County libraries. Lodi, Turlock and the Stanislaus County and Modesto libraries use the Gaylord system. All libraries have a three-week loan period. Books may be borrowed at any point and returned at any point within the system without penalty. Lodi, Turlock and Stanislaus County and Modesto libraries have registration systems and will issue cards to a borrower from any other member library. Cann= rules and regulations exist among Amador, Calaveras, Tuolumne and the Stockton -San Joaquin County libraries.. Lodi, Turlock and Stanislaus County and Modesto libraries will evaluate these in relation to their operations during the year. 5. Reference &Research Service All member libraries have basic reference collections, with the large central reference facility at Stockton. Subject requests unfilled by member libraries are directed there by fast communication, and available materials are sent from there to the requesting library and when necessary by photo copy. Needed materials not within the system are borrowed from other libraries. 6. Interavailability of Materials and Information Specific holdings of member libraries may be ascertained through a master shelf list or the telephone communication system, and by TWX or 'interlibrary request form if outside the system. Materials will be Plan of Service 3, 49-99 COOPERATIVE LIBRARY SYSTEM 6. Interavailability of Materials and Information (cont,) interloaned freely and the reference collections and' help of the staffs will be available to users of member libraries at any paint in the system. Materials and information will be moved among the points of service by frequent truck delivery, or by parcel post or other means when necessary. 7, Equal Access Residents of the areas served by the system may use any and all facilities of any member library. 8, Extension. Services The adopted branch library plan with standards for the Stockton - San Joaquin County Library is attached. This is part of the 'city and county general plan. The plan for library development with standards for Calaveras and T-uolumne' counties is contained in the CALAVZRA3-STQCKTQN-W JOAQUIN COUNTY LIBRARY PROJECT: A Survey with recommendations, June 1966, and in the TUOLtJ�WE-STQCKTQN-SAkl JOAQUIN COUNTY LIBRARY PROJECT: a Survey with recommendations, June 1966. These libraries are in areas of such sparse population that branch standards are inapplicable. Amador County Library is in the same sparsely populated category. It has no branch libraries, but is developing service points as recommended in the AMADOR- STOCKTON- SAN JOAQUIN COUNTY LIBRARY PROJECT: A Survey with recommendations, 1959. Lodi is an independent local library serving a population of 27,000 in a 5 -mile area. It has no branch standards. Tvxlack is an independent library serving 10.125 people, affiliated with the Stanislav$ County library. It has no branch standards. Stanislaus County end Modesto libraries have no adopted branch stan- dards, but will study and adopt them during the first year. 9. Major Libraries Sacramento on the north and Fresno to the south. No agreements exist except inter -library loan usage. 10. Area Wide Projects During the year, studies and plans will be considered an bringing the system into line with the informal service' pattern outlined in PUBLIC LIBRARY SERVICE EQUAL TO THE CHALLENGE OF CALIFORNIA. ..California Statewide Survey of Public Library Service, June 1965. The Stockton -San Joaquin County Library would become a reference center as outlined in the Martin Study. Plan of Service 49-99 COOPERATIVE LIBRARY SYSTEM 11. Coordination of Systems W i 11 use Northern California Library Film Circuit for film service. TWX will tie in this system with other systems in the State. 12. Government Publications The depository collections of the Stockton -San Joaquin County Library will be available for research and use by all members of the system. There are 198,640 U.S. documents and 28,898 California documents in the collection. Purchase and selection lists for useful item6 will be coordinated with the book selection and acquisition operation. Stanislaus County library is also a selective depository for California documents. Foreign Language Collections Plan to develop a service center resource with books and learning recordings to meet the needs of member libraries. Special Subject Collections Q Plan to develop more depth in subject fields and to further strengthen local reference collections. Special annotated subject lists will be produced from time to time for system use. Record Collection Plan to develop local collections as grant permits, Copying Equipment Each member library w i 1 1 obtain copying equipment. In- Service Training W i 11 organize a plan fitted to member libraries' needs. At present, a correspondence course in reference tools is being conducted. Newspaper Publicity Will make pertinent news release material available to all members. Posters-Displaysz;Exhibit s Plan to develop exhibits that can be rotated among member libraries. Story Hours and Children's Proi;-rams Expect to organize and develop programs for local use. Will expand the Summer Reading programs. The system intends to evaluate these and other progrwns of service after the system is in operation to determine what is feasible and financially possible. Plan of Service 49-99 COOPERATIVE LIBRARY SYSTEM 5. 13. PROVISIONAL ELIGIBILITY OF SYSTEM (Use only if system does cot meet eligibility standards) The Library System is eligible on a provisional basis only, because it does not meet standards in the following areas: (Education Code 27131) Check those which apply. 1. Q new book titles 2. Q titles acquired in last ten years 3. Q reference book titles 4. Q periodical titles 5. /_% percentage of periodicals in back files or on microform 6. ' financial; name(s) of provisional member(s): Stanislaus County Free Library, McHenry Public Library (Modesto), Turlock City Library. This is submitted under provisions of Title 5, Section 20204 which states "A library affiliated with a county libra±y may elect to partici- pate jointly with the county library for establishment grants or per capita grants. In such a joint application the combined expenditures of the affiliated library and the county library shall serve as the basis for determinin the qualifications of both libraries under Education Code Section 27131 0. Describe how the system plans to meet full eligibility requirements within a period of four completed fiscal years. Indicate how much progress towards meeting the standards it is anticipated w i 1 1 be achieved each year: Both Turlock and Modesto are affiliates of the county library bX definition in Title 5, Section 20101 and by city. and county resolutions and contracts. 1st year (Fiscal Year 19__(�k_ / _&L_): The following expenditures are on file in the Stanislaus County Auditor's office and it is obvious from these actual and projected expenditures that the County Library and the affiliates of Modesto and Turlock will meet the financial requirement of $2.50 per capita in fiscal 1.967/68. Total 1961162 1962/63 1963/64 1994/65 1965/66 1966167 1967168 Expenditure $306,789 $322,743 $344,154 $361,101 $405,6o9 $434,914 $453,890 Per Capita $1.73 $1.83 $1.95 $2.05 $2.30 $2.47 $2.57 Note: The 1965 population figure of 176,100 was used to compute all per capita figures. Plan of Service 49-99 000PERATWE LIBRARY SYS'IFM 14. Legal Structure C1 Joint Exercise of Powers Act w i 1 1 be used t o form the system. The executive committee will be composed of the following and any others named by appointive agencies: Amador : Mrs. Sylvia Neal, acting county librarian Calaveras: Mrs. Mary Lou Hawkley, acting county librarian Tuolumne: Mrs. Diane Hooe, acting county librarian Lodi : Mr. Leonard L%, Lachendro, Librarian Stockton- Mrs. Margaret K. Troke, Director of San Joaquin Co: Library Services Turlock: Mr. Paul Thompson, Librarian Stanislaus County: Mis. Mildred Herndon, acting county librarian Modesto (McHenry): not yet appointed 15. Staffing All above library personnel will be involved at least 25% of their working time. In addition, the following staff w i 11 be at least 25% involved: Mr. James R. Koping, Coordinator of Adult Services, Stockton - San Joaquin County Library Mr. Joseph Benson, Coordinator of Branch Services, Stockton - San Joaquin County Library Miss Anne Bedinger, Coordinator of Children's and -Young People's Services, Stockton -San Joaquin County Library Mr. Aldo Rossi, Coordinator of Technical Services, Stockton - San Joaquin County Library Miss Patricia Golton, Book Selection and Order Librarian, Stockton -San Joaquin County Library Names of personnel who will be engaged exclusively in system activi- ties not known at this time. Positions are included in budget. 16. Physical Facilities System libraries will provide space for system activities including system headquarters.