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Home My WebLink AboutAgenda Report - April 3, 1996 (38)OF CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Performance Review, Leisure, Cultural, Social Services departments -- Library MEETING DATE: April 3, 1996 PREPARED BY: Librarian RECOMMENDED ACTION: Information only BACKGROUND INFORMATION: Attached are copies outlining Library Goals & Objectives for 1995-96 for Operating and Capital budgets. FUNDING REQUIRED: None required. Kathleen M. Andrade Librarian Attachments APPROVED: H. Dixon Flyn City Manaaer , CC -1 W a �o b it PC � O U 8 ci CITY OF LODI LEISURE, CULTURAL & SOCIAL - GOALS & OBJECTIVES DEPARTMENT: LIBRARY GOALS /OBJECTIVES/PROJECT: Maintain current level of service DESCRIPTION: Elements of service to the community MEASURABLE RESULTS/BENEFITS: Reference - 10 % of activity Circulation - 30 % Children's - 5 % Support - 55 % Reference service - questions answered (July - Feb) 1994/95 60 daily average 1995/96 78 daily average Circulation service - Items checked out (July - Feb) 1994/95 216,640 1995/96 2179180 Children's services (July - Feb) Storyhours: 1994/95 114 1995/96 116 Activities: 1994/95 60 1995/96 64 RESPONSIBLE PERSON: Sandy Smith & Behjat Kerdegari - Adult Reference Nancy Martinez, Manager, Adult Services Dorothy Maas, Children's Services STATUS: During a six month period in FY 95/96, an additional part-time librarian helped increase reference responses. CITY OF LODI LEISURE, CULTURAL & SOCIAL - GOALS & OBJECTIVES DEPARTMENT: LIBRARY GOALS /OBJECTIVES/PROJECT: AUTOMATED CATALOG DESCRIPTION: The objective of this project is to give the library and its patrons "state of the art" library services by providing an "on-line" library catalog, dial -in access to library resources and electronic on-line access to regional, state-wide and national library programs. _ MEASURABLE RESULTS/BENEFITS: PREPARE COLLECTION: 100 % PREPARE AND CONVERT DATABASE: 50 % ADD ONLINE CATALOG TO AUTOMATED SYSTEM: 10 % RESPONSIBLE PERSON: Sandra Smith, Behjat Kerdegari, Dorothy Maas - Librarians Nancy Martinez, Manager, Adult Services Kathleen Andrade, City Librarian STATUS: Onlinecatalog module on a new mainframe scheduled for installation and training in June 1996. Database conversion completion and installation scheduled for June 1996. Public Access Catalog-Aug/Sep 1996 MEMORANDUM TO: CITY MANAGER LODI CITY COUNCIL FROM: CHARLENE LANGE, COMMUNITY CENTER DIRECTOR DATE: APRIL 3,1996 SUBJECT: COUNCIL MEETING, WEDNESDAY, APRIL 3,1996 PERFORMANCE REVIEW - LEISURE SERVICES/HUTCHINS STREET SQUARE Attached is the summary and detail of the goals and objectives of the Hutchins Street Square department. Also attending this evening and presenting their individual department of responsibility are: • Ann Areida-Hintz, Senior Services • Lisa Rudloff, Child Care • Cyndi Olagaray, Arts Services CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE ADMINISTRATION MAJOR CITY GOALS: To construct an 800 seat performing arts and conferencing center at Hutchins Street Square (B-29) PRIMARY OBJECTIVES: • Promote local and regional interest in the performing arts through the production of plays, recitals and concerts. • Provide conference facilities for the greater Lodi area to benefit commercial activities such as restaurants, hotels/motels, specialty stores and other services. • Enhance the quality of life in Lodi to increase the desirability of the City as a community to maintain and establish a business an d to live and raise a family (D-56). CAPITAL PROJECTS: Performing Arts and Conference Center funded through the Capital Improvement Budget (E-16). CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE/SENIOR INFORMATION CENTER GOALS: Continue weekly senior awareness in The Record column. DESCRIPTION: The Record provides space for a six inch column in the Sunday Lodi Lode section. Written by Hutchins Street Square staff, this editorial covers all aspects of senior programs and services available in our community. MEASURABLE RESULTSBENEFITS: • Keeping Lodi area seniors informed and aware. Decreases their chances of being taken advantage of and helps them to make informed decisions regarding their own lives. • Maintain their independence. • Provides education to make informed decisions. RESPONSIBLE PERSON: Ann Areida-Hintz, Senior Services Coordinator STATUS: Ongoing. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE/SENIOR INFORMATION CENTER GOALS/OBJECTIVES/PROJECT: Implement senior walking program in cooperation with Lodi Memorial Hospital. DESCRIPTION: Daily walk for health program at Hutchins Street Square utilizing Lodi Memorial Hospital staff and senior volunteers. MEASURABLE RESULT/BENEFITS: • Offer a safe, controlled environment for seniors to participate in a wellness walking program. • Promote support group atmosphere by providing walking buddies. RESPONSIBLE PERSON: Ann Areida-Hintz, Senior Services Coordinator. STATUS: In planning stages with Lodi Memorial's "Keeping Lodi Healthy Committee". CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE/SENIOR INFORMATION CENTER GOALS/OBJECTIVES/PROJECT: Install "Health Touch" computer information system in Senior Center in cooperation with Lodi Memorial Hospital. DESCRIPTION: "User friendly" computer center for seniors to access medical information. $200 montly cost to be paid by Lodi Memorial Hospital. MEASURABLE RESULTS/BENEFITS: • Seniors have access to information regarding illness and medications, making them more responsible for their own health by avoiding complications resulting from incorrect usage of medications. RESPONSIBLE PERSON: Ann Areida-Hintz, Senior Services Coordinator STATUS: Waiting for delivery of system. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE/SENIOR INFORMATION CENTER GOALS/OBJECTIVES/PROJECT: Coordinate and facilitate senior home repair day with local service clubs. DESCRIPTION: Six local service clubs make minor home repairs (i.e., change light bulbs, fix screen doors, replace hose fittings. Most repairs done out of pocket from volunteers) for low income seniors. Hutchins Street Square Senior Center coordinates effort and arranges work schedule. Skilled tradesmen stand guard at the Square to answer telephone queries and let people know when it's out of their scope of talent. MEASURABLE RESULTS/BENEFITS: • Support low income senior citizens by offering assistance with minor home repair projects. • Volunteers can assess seniors' needs while in their homes and offer services of Senior Information and Referral Center. • Distribute senior reference book, connect with aging citizen. RESPONSIBLE PERSON: Ann Areida-Hintz, Senior Services Coordinator STATUS: First work day, May, 1996 - 35 homes visited, 15 workers. Second work day, October, 1995 - 25 homes visited, 7 workers. Third work day scheduled for May 4, 1996. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: LODI SENIOR CITIZENS COMMISSION GOALS/OBJECTIVES/PROJECT: Publish and distribute Lodi Senior Resource Directory. DESCRIPTION: A directory of local Lodi services and programs for seniors. Most seniors will not make a toll call; this directory covers housing, insurance, peer counseling, medical and therapy type services, all located in the Lodi area. The 10 -page brochure will be underwritten by private funds. MEASURABLE RESULTSBENEFITS: Make all Lodi Senior Citizens aware of services available. RESPONSIBLE PERSON: Charlene Lange, Community Center Director. STATUS: Completed - waiting for sponsor to print. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE SWIMMING POOL GOALS/OBJECTIVES/PROJECT: Expand rental agreement with Lodi Memorial Hospital to include offering physical therapy at the pool. DESCRIPTION: Using licensed physical therapist - Lodi Memorial Hospital will conduct physical therapy at indoor pool. This is a "billable" service. Lodi Memorial Hospital will rent pool time. Service compliments our well care facility and adds a medical dimension_ It also reinforces our partnership of community health care with hospital and medical staff. MEASURABLE RESULTSBENEFITS: • Increase revenue to City of Lodi's general fund. • Provides water therapy to community. • Hutchins Street Square pool state -rated service as arthritis pool. RESPONSIBLE PERSON: Ann Areida-Hintz and Lodi Memorial Hospital. STATUS: Under way. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: CAMP HUTCHINS/AFTER SCHOOL PROGRAM GOALS/OBJECTIVES/PROJECT: To provide a licensed, year-round, quality day care for children 5-12 years of age. To provide After School care on L.U.S.D. in town sites Monday through Friday, excluding the days school is not in session. DESCRIPTION: Camp Hutchins operated Monday through Friday, 6:30 a.m, to 6:00 p.m. and has organized activities that allow children to participate throughout the week. The After School Playground programs operate at the following schools: Beckman, Lakewood, Nichols, Reese, Vinewood and Washington. Children participate in the programs Monday through Friday 2:45-6:00 p.m. Children receive a daily snack and have an opportunity to do homework and participate in arts, crafts, games and sports. All staff members have been trained to work with young children. They participate regularly in workshops and training. Staff members are certified in CPR and First Aid and have been fingerprinted. MEASURABLE RESULTS/BENEFITS: We added the Washington School site in February, 1996 and hope to open Lawrence School in July, 1996. RESPONSIBLE PERSON: Lisa Rudloff, Recreation Supervisor STATUS: Ongoing. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: LODI YOUTH COMMISSION GOALS/OBJECTIVES/PROJECT: To provide a viable conference for Lodi youth. DESCRIPTION: Coordinate an all -City conference to challenge high school youth, provide motivation and self-esteem, to provide tools to create resumes and job skills and to connect with successful graduates. MEASURABLE RESULTSBENEFITS: • 300 high school students dedicated the day to personal and community growth. • Provided leadership opportunities for Council appointed Commission's youth. • Generated a positive feedback from adult participants and improved connection to the Commission. • Endorsed the need to continually provide direction and support to Lodi's youth. • Blended both private and public Lodi schools into one common activity. RESPONSIBLE PERSON: Lodi Youth Commission, Phil Pennino, Lisa Rudloff, Charlene Lange. STATUS: Ongoing, adding various dimensions to increase visibility. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: LODI ARTS COMMISSION GOALS/OBJECTIVES/PROJECTS: Develop a monthly cultural calendar of events for distribution to local community. DESCRIPTION: The monthly cultural calendar includes local and county -wide arts events, cultural events and appropriate fund raisers. Eventually the Commission would like to see the calendar also merged in with a local calendar for all community events. MEASURABLE RESULTS/BENEFITS: • Number of persons in attendance at events advertised therein. • Number of phone calls generated from events advertised therein. RESPONSIBLE PERSON: Cyndi Olagaray, Arts Coordinator STATUS: First monthly calendar published in the Lodi News Sentinel on March 29, 1996. Additional calendars to be distributed via the Lodi News Sentinel and other locations on the last Friday of each month. This project is underwritten by private agencies. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: LODI ARTS COMMISSION GOALS/OBJECTIVES/PROJECTS: Design and produce a full-color brochure to highlight the Arts Commission's programs/events and local art groups and to entice citizens into greater direct participation in the arts. DESCRIPTION: Full-color brochure, including descriptive text and pictures of events that may be used as marketing tool for Commission, Convention and Visitors Bureau, City Economic Development Department and local agencies handling tourism. MEASURABLE RESULTS/BENEFITS: • Number of citizens in community attending events highlighted. e Numbers of tourists attending local arts events. • Number of phone calls for information on events. RESPONSIBLE PERSON: Cyndi Olagaray, Arts Coordinator. STATUS: Completed March 1996. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: LODI ARTS COMMISSION GOALS/OBJECTIVES/PROJECTS: Implement children's art programs off-track, after school and in the summer. DESCRIPTION: Develop/partner with other community groups/individuals to offer arts curriculum to children and youth in the Lodi community. The curriculum may include drawing, painting, ceramics, theatre, photography, writing, dance and music. These classes supplement local children's education since the school district is unable to provide arts curriculum on a regular basis. MEASURABLE RESULTSBENEFITS: • Number of youth in attendance at classes. • Feedback from teachers/parents on impact of these classes. • Improved S.A.T. scores. • Music provides mathematical ability and spatial skills. • Writing increases verbal skills and powers of concentration. • Drama encourages communication and interaction. • Improved self-esteem. RESPONSIBLE PERSON: Cyndi Olagaray, Arts Coordinator STATUS: • In January 1996, formed partnership with Kids Can't Wait Educational Enrichment Foundation/Kids Unlimited to co-sponsor art classes offered in off-track times to students. Classes will be moving to Hutchins Street Square in June 1996. • In February 1996, inherited arts specialty classes from Parks and Recreation Department which we will be continuing. New classes are being developed to build stronger arts curriculum for children/youth. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE ADMINISTRATION GOALS/OBJECTIVES/PROJECTS: Stage extension. DESCRIPTION: Double the size of the current outdoor stage on west soccer field at Hutchins Street Square. MEASURABLE RESULTS/BENEFITS: Expands use of stage for community events, specifically DramaFest `96 and the outdoor summer concert series. RESPONSIBLE PERSON: Charlene Lange, Community Center Director. STATUS: The Old Lodi Union High School Site Foundation agreed to finance this improvement. Plans were drawn and donated by Wenell, Mattheis and Bowe Architects. The project is anticipated to cost $16,000 and is currently under construction with a completion date of May 1, 1996. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE ADMINISTRATION GOALS/OBJECTIVES/PROJECTS: Community service workers. DESCRIPTION: Court assigned individuals work off their fines and possible jail time with manual labor at Hutchins Street Square. The municipal court and the Center for Positive Prevention Alternatives assign the misdemeanor cases to the Square. MEASURABLE RESULTSBENEFITS: • Allows a viable alternative to jail time for people who will not benefit with days/months behind bars. • Benefits the City of Lodi with 6,546 man hours of labor in calendar year 1995; 2,855 man hours of labor in calendar year 1994 for manual labor jobs that would normally be billed. • Allows the Square to have the benefit of additional hours to complete menial jobs that would be otherwise put on a backburner, (i.e., weeding flower beds, cleaning windows, door jams and constant vigil on garbage pick up). RESPONSIBLE PERSON: Charlene Lange, Community Center Director and Cleve Bowen, Maintenance Supervisor. STATUS: Ongoing. We feel very strongly that this is a positive program within our at -large community. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE ADMINISTRATION GOALS/OJECTIVES/PROJECT: Additional secretarial office hours. DESCRIPTION: Supplement the administrative office with 20 hours of clerical labor to focus on the community work program and rentals. MEASURABLE RESULTS/BENEFITS: Better monitoring of community service work program - calendar year 1994, 2,855 man hours; calendar year 1995, 6,546 man hours. Improved rental program. Marquee RESPONSIBLE PERSON: Charlene Lange, Community Center Director STATUS: In progress. CITY OF LODI LEISURE, CULTURAL AND SOCIAL SERVICES GOALS AND OBJECTIVES DEPARTMENT: HUTCHINS STREET SQUARE SWIlbIMING POOL GOALS/OBJECTIVES/PROJECT: Expand shower and locker room facilities. DESCRIPTION: Due to increased numbers using pool, extra showers and dressing rooms were added - funds from Longs grant and Hutchins Street Square Foundation. MEASURABLE RESULTS/BENEFITS: • Seniors outgrew the one -shower facility. • Reduce slips and falls. • Generated a $40,000 grant from the J.M. Longs Foundation and $120,000 from Hutchins Street Square Foundation to pay for the improvements. RESPONSIBLE PERSON: Charlene Lange, Community Center Director STATUS: Dedication to be held in May, 1996, I InterOffice Memo To: City Manager City Councilmen From: Charlene Lange, Community Center Director Date: April 3, 1996 Subject: Lodi Arts Commission Staff Proposal As per your request and as a follow-up from last Wednesday's special meeting with the Lodi Arts Commission and the City Council, please find attached a recap of the proposed arts staffing plan. Cost estimates have been added and are included for your discussion in the 1996-97 budget. The second tier of jobs are part of the vision from the Arts community and are thoroughly being analyzed with job descriptions, duties and financial impact. A complete proposal on the second tier will not be available until the neat two-year budget discussion. 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