HomeMy WebLinkAboutResolutions - No. 2005-21RESOLUTION NO. 2005-21
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE A
ONE-YEAR CONTRACT FOR TELEPHONE SWITCH
MAINTENANCE SERVICE AND REPAIR
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to
do so; and
WHEREAS, due to the critical nature of certain key elements within the City's
telephone system, it is imperative that the City maintain a rapid -response service
contract with a reliable service provider to assure maximum telephone uptime; and
WHEREAS, NextiraOne has provided coverage under such a contract during the
current fiscal year and was selected as the maintenance service provider for the City's
premise telephone equipment for several reasons:
1) NextiraOne was involved in the original design, upgrade, and installation
of the core telephone systems and has in-depth knowledge of its
configuration and operation with this knowledge being particularly critical
in the Police, Fire, and Electric Utility Departments, where downtime
would paralyze those department operations; and
2) NextiraOne is a Norte! Networks Certified Partner and an Adtran Certified
Provider, and both certifications apply to the City's equipment.
Certification is indicative of a provider's knowledge and understanding of
a manufacturer's design, operation, and integration of key components of
a telephone network; and
3) NextiraOne service contract prices have been, and continue to be, fair
and reasonable. The contract is for 12 months with the option to
automatically renew for one additional year.
WHEREAS, the contract combines maintenance service and repair for three
critical telephone PBX (private branch exchange) switches located at the Public Safety
Building, Municipal Service Center, and the Fire Administration/Parking Structure; and
WHEREAS, the Nortel Networks Option 21 PBX located at the Municipal Service
Center is over 13 years old and is no longer supported by the manufacturer as of 2002;
and
WHEREAS, NextiraOne came forward two years ago willing to provide
maintenance coverage on the old telephone switch when no one else would and has
proven its product knowledge by providing consulting and engineering on the City's
behalf when low -bid contractors have failed to program and integrate new telephone
equipment; and
WHEREAS, NextiraOne LLC maintains parts -on -hand to make necessary
repairs to our older systems, and, therefore, it becomes critical not to take the lowest
bidder for telephone maintenance.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a one-year contract for telephone switch
maintenance service and repair with NextiraOne LLC in the amount of $21,203.51.
Dated: February 2, 2005
I hereby certify that Resolution No. 2005-21 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 2, 2005, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS --- None
SUSAN J. BLACK ON
City Clerk
2005-21