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HomeMy WebLinkAboutResolutions - No. 82-50RESOLUTION NO. 82-50 RESOLUTION APPROVING THE PROPOSED FISCAL YEAR 1982 - 83 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS' BUDGET RESOLVED that the City Council of the City of Lodi, following review, does hereby approve the San Joaquin County Council of Governments' proposed budget for Fiscal Year 1982 - 83, a copy of which is attached hereto and thereby made a part hereof and identified as Exhibit "A". Dated: May 19, 1982 I hereby certify that Resolution No. 82-50 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 19, 1982 by the following vote: Ayes: Council Members - Olson, Snider, Pinkerton, Murphy and Reid Noes: Council Members - None Absent: Council Members - None &W. t�t 4& ALICE M. MCHE City Clerk 82-50 PROPOSED BUDGET FISCAL YEAR 1982--83 C _... _ SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS SAN JOAO_UIN COUNTY COUNCIL OF GOVERNMENTS (BUDGET UNIT 01-025801) AND SAN JOAQUIN COUNTY TRANSPORTATION PLANNING, AGENCY (BUDGET UNIT 25--025809) PROPOSED BUDGETS FISCAL YEAR 1982-83 FUNCTION The San Joaquin County Council of Governments, a voluntary associa- tion of general purpose governments, was organized in 1968 with the purpose of providing a mechanism whereby areawide problems (countywide) could be resolved_ Within the Joint Powers Agreement, under which the COG was formed, and subsequent federal legislation, its basic functions include the following: . Provide review of federally assisted grant proposals. . Develop regional plans and policies for urban growth and development. Facilitate agreements among governmental units for specific projects. . Ensure maximum economy in governmental operations through cooperation and the pooling of common resources. . Provide a forum for discussion and study of areawide problems of mutual concern. . identify and plan for the solution of areawide problems. Official designations which the COG has received include the Area - wide Planning Agency by HUD, the Comprehensive Regional Transporta- tion Planning Agency by the Federal Highway Administration, the Metropolitan Clearinghouse by the Federal Office of Management and Budget, and Airport Land Use Commission by the local governments within the County and the State of California. ORGANIZATION In order to carry out the varied functions of the COG, two specific divisions have been established in the organization. These include 1) (COG) Comprehensive Regional Planning, and 2) Transportation Planning. Seperate budgets are maintained for the two sections because of the sources of funding and the different requirements of the funding agencies. The COG's Regional Planning Budget is contained in one account within the County General Fund (01-25801). However, due to the numerous grants received for Transportation Planning purposes and 1 the audit requirements encumbent upon them, the Transportation budget was separated from the General Fund in 1976 and a separate Transportation Fund (025) was created. The Council of Governments' staff consists of 8 full time employees; an Executive Director, a Transportation Planner, two Planner II's, a Planner I, a Clerk Stena II, a Clerk Steno I and an Account Technician II. One Planner II, a Planner I, the Account Technician' JI and the Clerk Steno I, all of whom work in the Transportation division, are contract Employees and would be terminated at such time as the level of federal funding could no longer justify their continued employment_ With an exceptionally heavy workload, as a result of new mandates by Federal and State governments, the COG is not in a position to carry out all of the necessary work elements with existing staff and must contract with either consultants, Caltrans, or the County for some of its work. ' ADMINISTRATIVE AND COMPREHENSIVE REGIONAL PLANNING The COG's Comprehensive Regional Planning division is responsible for all plans and programs other than transportation. They also• share the intergovernmental coordination, public information, tech- nical assistance, and grant review functions with the Transportation division. One of the principle objectives of the COG is to assure the San Joaquin County regions continued eligibility for receiving `- federal financial assistance. During the 1982-83 fiscal year, in addition to its continuing pro- grams:, the Regional Planning Division will be placing emphasis on updating the State mandated Regional Fair Share Housing Alloca- tion Plan which is designed to help local jurisdictions guide and direct all housing development within the County. TRANSPORTATION PLANNING The Transportation Planning Division, working in conjunction with local, state and federal governments, has the responsibility for the preparation of the. Countywide Transportation Plan and other documents required by federal and state regulations. The planning process is a cooperative process and COG staff is assisted by the staffs and representatives of local governments, special transporta- tion agencies, the California Department of Transportation, and by local elected and appointed officials and members of the community. Elements of the Plan include a Road and Street Plan, a Public Transit Plan, Aviation System Plan, a Bicycle (Non -motorized) Plan, and Commodity Movement Plan. Other activities include the planning for mobile source emissions of air quality, the preparation of the Transportation Systems Management Element, a Transportation Improve- ment Program, an Action Plan for the{coordinati.on of social service transportation services and Energy planning. 4 PROPOSED 1982-83 COG ADMINISTRATIVE AND REGIONAL PLANNING BUDGET FUND 01, BUDGET UNIT 025801 LINES BUDGET AND JUSTIFICATION Account Budgeted Expenditures 1980-81 Budgeted 1981-82 Requested 1982-83 0141 SALARIES - REGULAR $ 43,898 $ 13,324 $ 14,: Allocated Positions 1 COG Executive Director - Calculated Time. 1 Planner II - Calculated Time. 0131 SALARIES - EXTRA HELP -0- -0- -0- 0141 SALARIES - EXTRA HELP CONTRACTUAL -0- -0- --0- 0171 SALARIES - OVERTIME -0- --0-- -0- 0189 UNEMPLOYMENT COMPENSATION INSURANCE 0191 RETIREMENT 0193 OASDI 0194 LIFE INSURANCE $ 13,898 3 $ 4,402 $ 4,625 0195 HEALTH INSURANCE 0197 DENTAL INSURANCE TOTAL SALARIES AND E19PLOYEE BENEFITS $ 57,796 $ 17,726 $ 18,835 1 Budgeted Budgeted Recjuested i Account Expenditures 1980-81 1 1981-82 � 1982-83 It is most difficult to provide a precise figure for salaries and fringe benefits as these figures are calculated by the County automatically after the initial budget requests have been submitted. i However, with increased costs, as a result of in- flation, the estimated salaires and fringe benefits F reflect a 7.5% cost of living increase, anticipated ! merit increase and promotions. i 0201 OFFICE EXPENSE - GENERAL $1,200 $400 Printing: COG Housing Program $50 Office Supplies $250 The expenses contained within this category re- flect the costs of thenecessary supplies to maintain the normal operation of COG. Costs for the printing of the dousing Allocation Plan is also included within this line item. 0202 OFFICE EXPENSE - POSTAGE" $1,250 $400 COG, as.an agency involved in intergovernmental affairs, and as an informational and a referral agency, generates a considerable volume of mail. A major portion of the -mail consists of referrals of federal grant requests, materials for the COG Board, as well as technical and advisory committees, The cost of postage has increased substantially over the past year, but with the printing of most docu- ments on both sides, the overall weight of documents is being kept to a minimum. COG has also made a strong effort to reduce its mailing lists to only the more essential recipients. Greater use of the i $300 $400 Account 0203 Expenditures United Parcel Service for all bulky parcels has also helped out costs, but general inflation and postal rate increases require that the budget remain the same as last year. OFFICE EXPENSE - SUBS AND PERIODICALS As part of the COG's informational function, the COG maintained a regular subscription to the State Senate and Assembly Weekly Histories as well as the annual semi-final histories. Costs of these publications has risen each year and has now exceeded what can be termed reasonable. COG is once again deleting any subscriptions for the coming year. 0206 COMMUNICATIONS Communications, specifically the telephone, play i an important part in carrying out COG's intergovern- mental functions with the Local governments, state offices and federal agencies. However, efforts have been made to hold all long distance calls to a minimum. The budget figure is an estimated figure based upon COG's previous use and new rates based upon the County's new computerized system. The figure shown is provided by the County. 0209 MEMBERSHIPS Because of fiscal constraints, no monies are budgeted for memberships. 0211 1 MAINTENANCE OF EQUIPMENT Costs within this cost center" reflect the contrac- tual maintenance rate secured by the County. Budgeted Budgeted Requested 1980--81 1981--82 1.982-83 $100 ! --0- $1,200 $450 $325 -0- $42 $69 -0- i i $700 $69 Budgeted Budgeted Requested Account { Expenditures 1980--81 1981--82 1982-83 0214 0217 r r 0218 0220 An annual rate of $42.00 dollars per typewriter is the charge being assessed all departments for the 1980--81 FY as well as $27.00 for a ten key calculator. RENTS AND LEASES The costs incurred within this line item reflect the use of the xerox and other duplicating equipment of COG and the County Planning Department. Repro- duction of reports and study drafts, as well as agenda materials, is vital to the COG operation. TRANSPORTATION AND TRAVEL As an agency directly involved in intergovernmental activities, some travel is required if the organi- zation is to maintain its effectiveness. The majority of the trips are local as is evident by the size of the budget. TRANSPORTATION AND TRAVEL -- MOTOR POOL The amount requested reflects the County's estimated motor pool and garage charges for the COG based on the occasional need for an additional motor pool vehicle. PROFESSIONAL AND SPECIALIZED SERVICES The funds shown under professional and specialized services are to cover the audit cost of COG's previous HUD grants. As there are no further HUD grants, these costs are being deleted. $700 $1,500 $2,000 $500 $450 $300 $150 $ 500 $450 $200 $ 200 Account j 0220- 0200 I 0223 0232 0236 Expenditures ALLOCATED SERVICE DEPARTMENT COSTS This cost center reflects those charges which the County Auditor -Controller estimates will be applied against the COG during the course of the fiscal year. These charges include the services of the. County Auditor -Controller, personnel department, purchasing department and other overhead expenses. PUBLICATIONS AND LEGAL NOTICES In the course of the year, the COG is periodically required to advertise hearings for the purpose of adopting various plans and elements. The funds requested are a estimate of such a need. INSURANCE - WORKERS COMPENSTATION Based on previous yeard' experience in this area, the County is requesting that last year's figures be reprogrammed for the coming year. Actual tabulation of the amount will occur at a later time by the County. INSURANCE CASUALTY Actual amounts will be computed at a later time. Until such time, however, last year's figure is being reduced. TOTAL SERVICES AND SUPPLIES Budgeted Budgeted 1980-81 1981-82 ,rte Requested 1982-83 -0- I -0- ! -0- $50 1 $50 1 -0- $824 1 $288 1 $130 $74 1 $19 j $14 $9,815 $3,076 $2,463 Account Expenditures 0451 FIXED ASSETS No equipment purchase is contemplated. TOTAL FIXED ASSETS TOTAL SERVICES AND SUPPLIES TOTAL SALARIES AND EMPLOYEE BENEFITS TOTAL COUNCIL OF GOVERN1,1ENTS BUDGET i S Budgeted 1980-81 -0- -0- 9,815 57,796 $67,611 Budgeted 1981-82 -0- -0- 3,076 17,726 $20,802 Requested 1982-83 -0- -0- 2,463 18,835 $21,29.8 c OUNCIL OF GOVERNMENTS TRANSPORTATION PLANNIT:G SECTION LINE ITEM BUDGET AND JUSTIFICATION (025809) The following are the salaries and fringe benefits for the staff of the Transportation [)Ianninq Section for the 1.982--83 FY. They include an anticipated 7�-$ cost of living increase programmed to take effect in December and any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. LINE BUDGETED REQUESTED ITEM DESCRIPTION 1981--82 1982-83 101 SALARIES, REGULAR 75,980 81,888 Includes two full-time positions: a Transpor- tation Planner at Step A and a Clerk Steno II at Step C. Also included are nine months of the Executive Director's salary and nine months of a Planner II's salary. 131 SALARIES - EXTRA HELP 5,000 5,000 This is to provide for assistance during the year to assist in finalizing the work program if it is deemed necessary or provide opportunity for a summer intern. 141 SALARIES - CONTRACTUAL 97,742 72,373 This category includes all full-time contrac- tual positions. The calculated salaries allow for promotions and normal step increases. The following provides a breakdown of classifications: 1 Planner IT - (12 months) 1 Planner II -- (12 months) 1 Account Technician II 1 Clerk Steno I 189 UNEMPLOYMENT COMPENSATION 191 RETIREMENT 193 OASDI 194 LIFE INSURANCE 39,405 195 HEALTH INSURANCE 196 DENTAL INSURANCE TOTAL SALARIES AND EMPLOYEE BENEFITS $218,158 - 9 -- 35,930 $195,191 LINE BUDGETED REQUESTED ITEM DESCRIPTION 1981--82 1982-83 201 OFFICE EXPENSE - GENERAL 4,000 4,000 The expenses in this category include all regular office supplies essential to the operation of the Transportation Planning Agency. One of the major costs included in this line item is printing. The printing of our Annual Report and other reports prepared during the year. 202 OFFICE EXPENSE - POSTAGE 1,500 1,750 One of the functions of the Transporta- tion Planning Section of COG is to promote intergovernmental cooperation and coordination. This necessitates a consi- derable amount of information dissemination through the mails, a major portion of which are referrals of federal transportation grant requests, planning documents and review materials for the COG Board and numerous mail surveys as a part of its on- going citizen participation.program. 203 SUBSCRIPTIONS AND PERIODICALS 100 100 This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies_ It is impossible to list specific publications at this time due to uncertainties as to what publications will actually be available. Transporta- tion Planning does subscribe to a number of periodicals which are as follows; "Transit Journal" $18.00 "Metro" 8.00 "Mass Transit" 15.00 "Bicycle Forum" 8.00 Together, these documents and other periodicals provide the current technical, library support that is helpful in the preparation of transportation reports and plans. C C LIFE BUDGETED REQUESTED ITEM DESCRIPTION 1981-82 1982-83 206 COMMUNICATIONS 2,750 2,100 Communications, specifically the telephone, play an important part in carrying out the coordination of COG'S Transportation Plan- ning functions with local, State and Federal agencies. Efforts have been made to hold long distance calls to a minimum. The County's new computerized system should help reduce costs somewhat. Total communication cost is estimated by the County. 211 EQUIPMENT MAINTENANCE 107 111 This line item reflects the cost of the contractural maintenance service as secured by the County for two electric typewriters at $42.00 each and a ten -key calculator at $27,00. 214 RENTS AND LEASES - EQUIPMENT 2,000 2,22.2 The cost incurred within this line item relect COG's xeroxing costs. Considerable reliance upon a reproduction machine is essential to carrying out our varied respon- sibilities. This figure barely covers the cost of the basic machine rental charge plus copies. 217 TRANSPORTATION AND TRAVEL 4,000 4,000 Traps outside of the County are primarily for training and/or special educational pur- poses which enable staff to conduct their duties in a more knowledgeable fashion_ Changes in the transportation planning pro- fession occur frequently and rapidly, and the opportunity to attend workshops and training courses will greatly assist staff in providing technical assistance to local governments as well as in the preparation and implementation of transportation plans. The County Administrator's office, however, recom- mended that this amount be reduced to $3,700 as all travel budgets are being cut in light of reduced County revenues. Some typical travel needs for the year include: LINE BUDGETED REQUESTED ITEM DESCRIPTION 1981-82 1982-83 1. Workshop sponsored by the institute of Transportation Studies - $200 1 Training Course sponsored by Federal DOT - $300 1 Annual IPG meeting (2 persons) -- $800 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $300 10 unscheduled meetings with state agencies in Sacramento - $300 1 national conference or business meeting of significant importance - $1,500 10 meetings of the Regional Transportation Planning Agencies which meet in Los Angeles, San Francisco and Sacramento 218 MOTOR POOL 2,900 3,100 This line item reflects costs to be incurred by the Transportation Planning Section of COG in using motor pool vehicles for trips within and outside the County as well as the estimatdd cost for the maintenance and opera- tion of the vehicle assigned to the COG Director_ 220 PROFESSIONAL AND SPECIAL SERVICES 50,000 62,046 Funds included in this line item are used chiefly to carry out contractural work or specific items in the transportation portion of the COG's Overall Work Program. These work tasks are contracted to the County Planning Department ($5,000), the Stockton Metropolitan Transit District ($18,700), and to the State for audits. Some $15,411 for financial and compliance audits which are required to be per- formed each year and $22,935, for performance audits of all operators_ Compliance audits are required to be performed once every three years and will need to be completed and submitted to the State by July 1, 1983. C. - 12 - LINE ITEM DESCRIPTION 220-- 0200 223 232 451 ALLOCATED SERVICE DEPARTMENT COSTS BUDGETED REQUESTED 1981--82 1982--83 6,600 20,018 This figure represents the cost allocation plan estimated by the County as the esti:iia- ted charges for services to be rendered curing the fiscal year. At the end of the year they calculate the precise charge and make an ad- justment or roll forward on the following year's billing. The e:cceptionallylarge in- crease reflects two things. The charge to the COG by the County Auditor for services rendered a year and a half ago when they helped to set. up COG's bookkeeping system. Anothe.- charge found in this cost center is a substantial charge by government buildings who remodeled the office space for COG. These charges are only now being included in the budget because of the tinning sequence of the budget preparation and budget finalization. PUBLICATIONS AND LEGAL NOTICES In the course of the yea., it is necessary to advertise public hearings for the purpose of adopting various plans and plan elements. The funds requested are an estimate of such a need. INSURANCE -- WORKER'S COMPENSATION This figure is based on estimates prepared by the County. TOTAL SERVICES AND SUPPLIES FIXED ASSETS 175 816 $75,162 This line item includes the purchase of a small computer and ancillary equipment for better management practices (financial records, program) and to establish a computer based data file to provide quick response to the transportation problems of COG's member governments. There are a number of options available to us as far as data processing goes. Some COGS have a link with an existing system within their County organization or nearby University. Others have totally self- contained fully programmed units capable of - 13 - ,:. 300 845 $100,590 8,000 LINE ITEM DESCRIPTION BUDGETED REQUESTED 1981-82 1982-83 performing any number of functions. The only limitation to such a system is staff time. Currently we contract with Caltrans for our computer modeling work. This has been most helpful when it is functioning, however, it has not been very dependable. Some COGs have indicated a willingness to provide us with computer services, however, all COGS recom- mend owning and operating your own system. This avoids dependence upon others and assures a guaranteed quick response. A system within COG could be used immediately for work processing and improved TDA management as well as overall fiscal management. It could then be expanded for the collection of transportation data that enable staff to provide quick response to the member governments on transportation related land use issues, trip generation, air quality, and special studies. The County Administrator's Office, however, is recommending against the acquistion in a effort to keep down costs. TOTAL FIXED ASSETS $686 $8,000 1982--1983 TOTAL SALARIES & EMPLOYEE BENEFITS $195,191 TOTAL SERVICES AND SUPPLIES 100,590 TOTAL FIXED ASSETS 8,000 TOTAL COG TRANSPORTATION PLANNING BUDGET, $303,781 1981-82 Approved $294,006 ANTICIPATED REVENUES PL Funds $ 59,600 UMTA 41,800 State Subventions 91900 1982-83 Planning Contributions 108,466 1981-82 Planning Contribution: Carryover 45,015 TDA Administration 39,000 $303,781 - 14 -