HomeMy WebLinkAboutAgenda Report - April 24, 1996-�iUAr1 ay,r19C
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Lodi Library Projected Budget & Servi.
Executive Summary
Est. Revenues:
Est. Expenditures:
Total:
Major parts:
Personnel
Books, etc.
Cost of Serv.
Services:
Employees *
Salaries/Bene.
Actual no.
Hours for public
Children prog. **
Desk coverage ***
* The
To
In
1995-96
$ 961,000
3
Increase
or. (Decrease)
0.43 $ 965,160
1996-97
+ reserve no reserve
$1 ,202,165
740,130
140,000
129,380
20 FTE
$ 740,130
25
57 / week
6 / week
180 hrs/week
(20.16)
(17.10)
(71.43)
0.48
(17.5 )
(17.10)
(24.0 )
(29.82)
(50.0 )
(41.67)
$ 959,840
613,575
40,000
130,000
16.5 FTE
$ 613,575
19
40 / week
3 / week
105 hrs/week
only major parts of the budget are Personnel and Books, etc..
achieve about a $243,000 reduction in expenditures to stay within
revenues, Personnel & Books, etc. line -items must be cut.
Personnel, the cuts involved removing the funds projected in the
2 -year budget for the Technology Expert. A position not authorized
in 1995. A Library Assistant I position will be laid off, and
all the funding for Library Aides (part-time position) will be
removed.
Less staff affects the staffing of the circulation desk.
of desk staff laid off we lose 1/3 of hours open.
If revenues do not meet pi..jections, it is possible 1 reference
librarian will be laid off. This will impact reference service
since the remaining reference librarian will be ill, on vacation,
etc. during the year at any given time.
** Children's programs will be affected depending on the hours
oven.
With 1/3
* * *
we are
Based on current practice for scheduling. This probably would
be adjusted based on open hours.
Amount of business will not change. In terms of usage, we will
likely see an increase after the Online Public Access Catalog
arrives. If the County Library hours go down, our usage will
likely increase.
Budgeted Library Expenses Based On Revenue
(in thousands)
1400 -
Salaries/Benefits
Books/Materials
Cost of Service
Page 1
Total Expenses
® FY 1995/95
■ Fy 1996/97
Budgeted Library Expenses Based on Revenue
(in thousands)
FY 1995/95 Fy 1996/97
Salaries/Benefits 740 614
Books/Materials 140 40
Cost of Service 129 130
Total Expenses 1202 960
Page 1
Scheduling Options
Hours Open
Mon
Tues
Wed
Thurs Fri
Days of the Week
Page 1
Sat
Total
® Present
■ Option 1
D Option 2
Hours Open
Days of the Week Mon
Tues
Wed
Thurs
Fri
Sat
Total
Sheetl
Present Option 1
11•
11
11
8
8
8
57
Days of the Week Mon 10 - 9 PM
Scheduled Hours
Tues 10 - 9 P
Wed 10-9PM
Thurs 10 - 6 P
Fri 10-6PM
Sat 10 - 6 P
9
9
9
8
0
7
42
12-9PM
12-9PM
12-9PM
10-6PM
CLOSED
10-5PM
Option 2
8
8
8
8
0
8
40
12-8PM
12-8PM
12-8PM
10-6 PM
CLOSED
10-6PM
Add Item/Computer Entry
9%
Aides
Distribution of Aide Hours by Activity FY 95/96
Breaks
4%
Page 1
esk Coverage
53%
® Desk Coverage
■ J Room
❑Add Item/Computer Entry
0 Processing
• Breaks
Aide Hours
Sheetl
Desk Coverage 53
J Room 20
Add Item/Computer Entry 9
Processing 14
Breaks 4
Total Hours 100
Page 1
Assistants
Distribution of Hours by Activity FY 95/96
Breaks
gok
Interlibrary Loan
Computer Processes3%
3%
Mail/Magazine Processing
3%
Vacation
6%
Staff Meetings, Training,
8%
Patron Registration Followup
2%
J Room Assignment
Materials -Order, Receive,
etc,
20%
)1/
Billing/Collection
6%
Desk Coverage
39%
Page 1
B Desk Coverage
II Billing/Collection
O Materials -Order, Receive, etc.
DJ Room Assignment
1 Staff Meetings, Training, etc.
• Vacation
• Mail/Magazine Processing
0 Computer Processes
Ill Interlibrary Loan
II Breaks
0 Patron Registration Followup
Sheetl
Assistant Hours Present
Assistant Hours
Desk Coverage 120
Billing/Collection 20
Materials -Order, Receive, etc. 65
J Room Assignment 20
Staff Meetin;;,s, Training, etc. 20
Vacation 20
Mail/Magazine Processing 9
Computer Processes 11
Interlibrary Loan 10
Breaks 20
Patron Registration Followup 5
Total Hours 320
Option 1
Desk Coverage 132
Billing/Collection 13
Materials -Order, Receive, etc. 61
J Room Assignment 0
Staff Meeting, Training, etc. 8
Vacation 20
Mail/Magazine Processing 7.5
Computer Processes 9
Interlibrary Loan 7
Breaks 17.5
Patron Registration/Followup 5
Total Hours 280
Page 1
Interlibrary Loan
3%
Computer Processes
3%
Mail/Magazine Processing
3%
Vacation
7%
Staff Meeting, Training, etc.
3%
Option 1
Distribution of Hours by Activity FY 96197
Breaks
6%
Patron Registration/Followup
2%
Materials -Order, Receive,
etc.
22%
Billing/Collection
5%
Page 1
Bi Desk Coverage
• Billing/Collection
❑ Materials -Order, Receive, etc.
❑ J Room Assignment
Desk Coverage ■ Staff Meeting, Training, etc.
46% In Vacation
• Mail/Magazine Processing
DComputer Processes
• Interlibrary Loan
■ Breaks
❑ Patron Registration/Followup
J Room Assignment
0%
Revenue Estimates FY 1996-97
$ 875,160 Property tax
(finance director says use no more than 2% growth
factor; '95/6 was $858,000 x "5 = $17,160 increase
for '96/7)
5,000 Interest (library has less money these days in investment pool
and rates are low)
45,000 Fines, fees, etc. (between copier and fines, this is usually reachable;
new services will bring in more people; but with
shorter hours may not get the volume of business)
40,000 CLSA & PLF (state grants; more libraries are expected back in
this pool which may mean less left over -- we've
been getting a 5% payment after end of each fiscal
year to expend fund allocation; if we're open less
hours, may not get even this amount of business)
$ 965,160
Estimated budget for FY 1996-97
$ 965,160 Revenues
- 826,045 Expenditures (library)
$ 139,115
- 3,795 Expenditures (library board)
$ 135,320
- 130,000 Estimated Cost of Service.& Benefits -- transfers out: this is formula
based on size of total city budget)
$ 5,320 Balance estimated in Fund Balance at end of FY 1996/7
Estimated Capital
FY 1995/6
$ 8,000
9,097
23,000
8,000
43,000
4,500
5,000
13,000
13,000
$ 126,597
Improvement Budget (CIB): projects will
FY 1996/7
Consultant
Librarian -temp.
Retro -conversion
Non -match conversion
GEAC upgrade
GEAC training
GEAC maintenance increase
Copier
Microfilm reader/printex
$ 60,000
50,000
10,000
15,000
$ 135,000
Summary of CIB FY 1995-97
$ 364,652
- 126,597
- 135,000
$ 103,055
proceed as projected
Telecommunications upgrade
Infostations (public)
Furniture, cabling
Software, installation
Beginning balance
'95/6 expenditures
'96/7 expenditures
Ending balance 6/30/97
Obj. Descr
code
100's Personnel
201 Postage
202
211
212
213
214
301
302
306
Telephone
Electric
Gas
Water
Sewer
Print
Photocopy
Safety
equip.
3: '? Office
supplies
308 Books &
Period.
309 Member-
ships
1995-6 1996-7
budgeted proposed__
$740,130 $613,575
$ 10,200 $ 7,000
$ 3,100 $ 3,100
$ 47,990 $ 56,760
$ 4,900 $ 5,000
$ 530 $ 530
$ 390 $ 390
$ 2,125 $ 1,500
$ 3,520
$ 100
$ 4,430
$140,000
$ 5,755
What's cut Consequences
Aides $40,480
1 Lib. Asst
36,172
$3,000
no change
no change
no change
no change
no change
$ 625
$ 3,520 no change
$ 150 no change
$ 4,430 no change
$ 40,000 $100,000
Minimum; Open less hours
(see attachment for further
explanations)
Eliminate Overdue notice, send
out a Bill notice @ 6 weeks late
Annual reports printed smaller &
different; fewer envelopes bought;
no library week etc. stuff bought
Fiction cut by 2/3, Fic. replacement -
restricted; only buy new edition
of some reference books; no general
magazine subscriptions; audio books
& cassettes cut by 36; microfilm
cut by Yz
$ 5,490 $ 505 No staff CIA memberships; keep 49/99
membership for delivery, ILL,
reference
Obj. Descr. 1995-6 1996-7
code budgeted proposed
314 Business $ 2,590 $ 100
Exp.
315 Conference $ 2,500 $ 0
Exp.
323 Professional$ 1,900 $ 525
Exp.
331 Rep.Mach $ 5,000
332 Rep.Off. $ 6,900
equip
333 Rep.Auto $ 50
334 Rep.Bldg $ 14,602
•$ 5,000
$ 1,200
$ 50
$ 7,000
335 Contracts $ 25,650 $ 40,265
343 PL & PD $ 10,000
Insurance
352 Spec. Dept $ 13,300
Materials
353 Janitor $ 4,000
Supplies
$ 10,000
$ 5,500
$ 4,100
''hat's cut Consequences
$2,500
$1,690
$1,375
no change
no change
no change
no change
no change
$5,500
No training, workshops, meetings;
keep only mileage reimbursement
for Cal
Attendee pays own expenses
No children's entertainers; no
Literacy training; ILL thru 49/99
reduced by �z
(Note: equipment purchased in '95/6
not also needed in '96/7 budget) -
(Note: repairs made in '95/6 shouldn't
be repeated in '96/7)
Online catalog maintenance & new
computer equipment will increase
GEAC contract by about $11,000;
plus minor increases in the other
contracts
$2300 was added extra this year for
book racks; if fewer books bought
fewer will need processing supplies;
fewer children's programming will
need less supplies
no change Toilet paper and paper towels will
still be needed, etc.
Obj. Descr. 1995-6 1996-7 \bat's cut Consequences 3
code budgeted proposed
359 Small $ 400 $ 200 $200 Make do with the tools on hand &
tools hope there's no breakage or loss
and we have whatever the job calls
for
399 Misc. $ 800 b 600 $200 Mostly for fluorescent lamps -- if
we run out there will be darkened
areas
622 Taxes $ 12,995 $ 6,060 $6,520 Based on what's spent that has a
tax -- mostly books, office
supplies, & paper products
623 Prop. $ 3,850 $ 4,000 no change This fee is based on city calculatio�.-
Tax of our share
Admin fee
Totals $1,067,707 $826,045 $198,767 plus
However, the Budget document projected
$1,119,890 for the second year of
the 1995-97 cycle. So this means
cuts of $293,845 in regular library
budget.
4
LIBRARY BOARD budget
Obj. Descr. 1995-6 1996-7 What's cut Consequences
code budgeted proposed
309 Memberships $ 225 $ 225 no change
314 Business
Exp. $ 1,875 $ 1,875 no change
315 Conf. $ 2,980 $ 1,695 no change Budgeted less due to closer
EXp• proximity of CLA conference
$ 5,080 $ 3,795