HomeMy WebLinkAboutAgenda Report - February 21, 1996 (55)AGENDA TITLE: Request for Qualifications for Information Technology Plan - Part 1: Strategic Plan
(not to exceed $5,000.)
MEETING DATE: February 21, 1996
PREPARED BY: City Engineer and Finance Director
RECOMMENDED ACTION: That the City Council approve the process for the first part, the Strategic Plan,
of the City's Information Technology Plan and authorize the City Manager to
execute a professional services contract not exceeding $5,000.
BACKGROUND INFORMATION: The current year's Capital Improvement Budget includes $150,000
for information technology -related items, both new and upgraded
computer software and hardware. However, individual
departmental requests for these items total over $600,000. Given
that it has been over ten years since the City took a formal look at where it was headed in this area,
staff recommends we do so now before we make any major purchasing decisions.
We have considered various ways of approaching what could be a major undertaking and are
recommending a three-part approach: A Strategic Plan, specific Master Plans, and Implementation
Plans. This approach builds on other work done by staff and has been reviewed with the City Manager.
Details of our goal and process are shown on the attached sheet. Details of Parts 2 and 3 are very
limited in that they will depend on the results of Part 1.
FUNDING: Capital Improvement Budget
C. , J. '1( V'k IM
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Richard C. Prima, Jk
City Engineer
Prepared by Richard C. Prima, Jr., City Engineer
RCP/Im
Attachment
Vicky McAthie
Finance Director
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APPROVED: ('�, Z'L i..�L1 b t/lI
H.Dixon Flynn -- CityManager
CRFaSTRT.DOC 02f13196
City of Lodi Information Technology Plan
Goal: To develop a plan to efficiently use limited City resources to provide the highest
possible level of service to both external (public) and internal (City staff) users of
City services and information.
Outline of process:
Part 1 - Strategic Plan (overview of where we are and where we should be heading over the
next few years)
Items to consider:
Integration of communication systems with electronic data systems
Computer systems (hardware and software and their integration into work
processes)
Internal systems (accounting, billing, payroll, mapping, parcel data, special
departmental data)
External systems (public information, two-way communications, public records
access)
Suitability and expandability of existing hardware and software for above uses
Process:
Staff to prepare background paper describing existing systems
Staff to send out Request for Qualifications (RFQ) to consultants requesting their
background in strategic planning
Review committee (Finance Director, City Engineer, and City Manager appointee) to
select three or four consultants
Invite consultants (possibly on a paid basis) to meet with City Management Team to
present their views on "where we ought to be heading" and answer questions
City Manager to execute contract with consultant to complete Strategic Plan
Product:
Letter report describing Strategic Plan, and
Recommendations on implementation priorities and processes
Part 2 - Master Plans (more detailed plan on specific organizational issues and procedures)
(Actual plans - which and by whom - will depend on Part 1)
Part 3 - Implementation Plans (specific plans and actions - hardware and software, training,
procedure manuals, implementation)
(Actual plans - which and by whom - will depend on Part 2)
IT_PLAN.DOC 2112196