HomeMy WebLinkAboutAgenda Report - January 17, 1996 (36)_ p
CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Revised Class Specification for Accounting Technician and the Reallocation of One
Account Clerk position to Accounting Technician
MEETING DATE: January 17, 1996
SUBMITTED BY: Human Resources Director
RECOMMENDED ACTION: To approve the revised class specification for Accounting
Technician, and the reallocation of one Account Clerk position to
Accounting Technician.
BACKGROUND INFORMATION: The payroll functions of the Accounting Division in the Finance
Department have been reviewed. The extent and nature of
responsibility for the interpretation and application of payroll policies, procedures, wage/salary installation and
collection/distribution, place the position performing these functions at a technical/paraprofessional level which is
above the scope of responsibilities of the Account Clerk level (the class to which this position is currently
assigned). The functions are performed at the level of, and have the same requirements as the Accounting
Technician class. These findings are consistent within the industry for other cities where the payroll functions are
performed by advanced journey and technical level positions within classes comparable to the Accounting
Technician.
It is recommended to approve the following:
A) The revised class specification (attached) for AccountingTechnician
B) The reallocation of one Account Clerk position to Accounting Technician
FISCAL YEAR 95/96 COST: $2256 ANNUAL COST: $5414
FUNDING: Currently funded.
Respectfully submitted,
Joanne LNarloch, Human Resources Director
Prepared by Marlon Robbins, Human Resources Analyst Il.
cc: Vicky McAthie, Finance Director
APPROVED:
H. Dixon Flynn -- City Manager
RESOLUTION NO. 96-04
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE REVISED CLASS SPECIFICATION FOR
ACCOUNTING TECHNICIAN AND THE REALLOCATION OF ONE
ACCOUNT CLERK POSITION TO ACCOUNTING TECHNICIAN
RESOLVED, that the Lodi City Council does hereby approve the revised class
specification for Accounting Technician as shown on Exhibit A, attached hereto; and
FURTHER RESOLVED, that the Lodi City Council does hereby approve the
reallocation of one Account Clerk position to Accounting Technician.
Dated: January 17, 1996
I hereby certify that Resolution No. 96-04 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 17, 1996 by the following
vote:
AYES: Council Members - Davenport, Mann, Pennino, Sieglock
Warner (Mayor)
NOES: Council Members - None
ABSENT: Council Members - None
ABSTAIN: Council Members - None
,, ,nit
JE IFER PERRIN
4City Clerk
96-04
CITY OF LODI
ACCOUNTING TECHNICIAN
DEFINITION:
January 17, 1996
Under general direction performs a variety of responsible paraprofessional, technical and support
duties in the accurate and timely processing of payroll, accounts payable, general accounting and
the posting and maintaining of related records and reports.
DISTINGUISHING CHARACTERISTICS:
This class is distinguished from the Senior Account Clerk by the greater level of responsibility and
the extent of paraprofessional and technical functions in research, data collection, report
production, and the City's payroll system. Incumbents in this class are responsible for one or
more of the functional areas of the accounting division of the finance department including general
accounting, accounts payable and payroll.
SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the Accounting Manager. May exercise supervision over Account
Clerk(s).
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
Researches and compiles complex financial information from a variety of sources and presents
data in spreadsheets and table format.
Assists in the preparation of mandated and demand reports such as the State Controller's Report
and Monthly Executive Reports.
Prepares a variety of complex journal entries and supervises and coordinates their posting for
year-end closing.
Performs a variety of audits such as: daily revenue, purchase orders, weekly claims -checking
amounts, proper account numbers and authorization on invoices; bi-weekly payroll,
Federal and State reports; and assists external auditors during examination of the City's
annual financial statements.
Inputs authorized amounts for revenues and expenses and balances them to the budget and
general ledger. Researches errors and discusses them with the appropriate managers.
Monitors revenue and expense reports for errors and prepares journal corrections. Supervises
month-end closings and prepares various closing journals.
Prepares and maintains payroll information and references for employees and departments.
Enters/maintains confidential employee matters including wage garnishments, wage deductions,
deferred compensation, PERS retirement benefits, leave without pay adjustments, credit
union, and related.
ACTCH-SP.DOC
CLASS SPECIFICATION CITY OF LODI
Accounting Technician Page 2 of 3
EXAMPLES OF DUTIES (cont'd):
Prepares, maintains and verifies the accuracy of a variety of complex records and files including
federal and state reporting, PERS retirement, leave without pay adjustments, credit union,
leave balances, deductions and salary levels.
Reviews and interprets numerous Federal, State and Local payroll update materials.
Enters, verifies and maintains new wage information, classification changes and other MOU or
Council/City Manager approved changes.
Prepares and assists in year end reports.
Prepares and generates a variety of reports and summaries, manually or using computer system,
tracks data and prepares reports.
Performs daily input, audit and balancing of employee work time.
Performs a variety of responsible clerical work in support of the department.
Performs related duties as required.
MINIMUM QUALIFICATIONS:
Knowledge of:
Principles and practices of financial record keeping and the basic purpose and nature of
governmental accounting and budgeting.
Fundamentals of Federal, State and Local regulations, policies and procedures governing various
financial practices including payroll, accounts payable, general accounting, benefits, insurance and
employee deductions.
Modern office practices and procedures.
Systems and methods for computerized payroll, recordkeeping, file maintenance and automated
financial systems.
General office methods including the operation of computers, peripheral and standard office
equipment.
Abilityto:
Interpret, explain and apply complex Federal, State and Local regulations, policies and
procedures.
Administer paraprofessional aspects of payroll programs, such as: insurance, benefits, retirement
and employee deductions and/or time.
Perform complex arithmetical and basic statistical calculations accurately.
Prepare a variety of written reports, records and correspondence.
Establish and maintain effective working relationships with those contacted in the course of the
work.
ACTC:H-&RDOC
CLASS SPECIFICATION CITY OF LODI
Accounting Technician Page 3 of 3
Ability to (cont'd):
Supervise, train and evaluate the work of others.
Research and compile financial data and prepare a variety of statistical and financial reports.
Audit compliance with applicable procedures, methods and regulations.
Operate a typewriter, calculator, computer terminal, peripheral and other standard office
equipment.
EDUCATION AND EXPERIENCE:
Any combination equivalent to experience and education that would likely provide the required
knowledge and abilities would be qualifying. A typical combination is:
Education:
Equivalent to completion of high school supplemented by the completion of courses in
accounting, budgeting, government finance, or a related field.
Experience:
Three years of progressively responsible financial accounting experience.
LICENSES AND CERTIFICATES:
Possession of the appropriate valid Driver's License from the California Department of Motor
Vehicles.
ACTCH-SP.DOC