HomeMy WebLinkAboutAgenda Report - February 3, 1999 E-04. CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Approve Purchase of AS/400 Operating Software and Disk Upgrade
MEETING DATE: February 3, 1999
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council approve purchase of AS/400 Operating
Software and Disk upgrade.
BACKGROUND INFORMATION: During 1997-98 Council approved the funding for the upgrade to the
AS/400 Operating System software and the additional disk storage
as required by the specifications included in the Orcom Customer
Information Systems Software. Staff is requesting approval to move
forward with the purchase at this time.
On July 16, 1997 Council authorized the lease/purchase of an AS/400 RISC computer so that "mission
critical" application software could be replaced prior to the year 2000. The established operating system
version at the time was Version 3, Release 7. This was implemented with the expectation of upgrading to
Version 4 when the software was considered reliable. The upgraded operating system is needed to
complete the implementation of the JD Edwards and Orcom software.
In addition, staff is recommending the city take advantage of IBM's "software subscription" approach to
operating system and supplemental software. Effective with Version 4, the city will pay a one-time
upgrade cost for Version 4, followed by an annual subscription cost for all subsequent upgrades. With
this program the cost for staying "current" on the operating system is revised to a more manageable
annual cost rather than the greater cost associated with a version -by -version upgrade.
On April 15, 1998 Council authorized the purchase of Orcom's Customer Information Systems Software
and the funding for the additional disk storage for the AS/400 as required in the specifications included in
the Orcom contact. The Finance Department is rapidly moving toward the implementation of the
application software.
For efficiency, staff is recommending purchasing and installing the operating software and disk upgrades
at the same time.
FUNDING: Current budget
Hardware — disk upgrade
Software — operating system
Software subscription 1999
S�n- HeTmlke�
Information Systems Manager
$ 48,100 (plus sales tax and shipping)
$ 50,500 (plus sales tax and shipping)
$ 15,600 in
Vicky McAthie
Finance Director
APPROVED: Z.
. Dixon Flynn — city Manager
RESOLUTION NO. 99-12
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING PURCHASE OF
AS/400 OPERATING SOFTWARE AND DISK UPGRADE
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WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City to do
so; and
WHEREAS, during the 1997-98, the City Council approved the funding for the upgrade
to the AS/400 Operating System software and the additional disk storage as required by the
specifications included in the Orcom Customer Information Systems Software, and staff is
moving forward with the purchase at this time; and
WHEREAS, on July 16, 1997 the City Council authorized the lease/purchase of an
AS/400 RISC computer so that "mission critical" application software could be replaced prior to
the year 2000; and
WHEREAS, the established operating system Version 3, Release 7 now needs to be
upgraded to Version 4 in order to complete the implementation of the JD Edwards and Orcom
Software; and
WHEREAS, in addition, staff recommends that the City take advantage of IBM's
"software subscription" effective with Version 4, whereas the City will pay a one-time upgrade
cost, followed by an annual subscription cost for all subsequent upgrades; and
WHEREAS, with this program the cost for staying current on the operating system is
revised to a more manageable annual cost rather than the greater cost associated with a
version -by -version upgrade; and
WHEREAS, on April 15, 1998 the City Council authorized the purchase of Orcom's
Customer Information Systems Software and the funding for the additional disk storage for the
AS/400 as required in the specifications included in the Orcom contract; and
WHEREAS, staff recommends purchasing and installing the operating software and
disk upgrades at the same time.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby approves
the purchase of AS/400 Operating Software and Disk upgrade in the approximate amount of
$124,000.00.
Dated: February 3, 1999
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I hereby certify that Resolution No. 99-12 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held February 3, 1999, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Mann, Nakanishi, Pennino and
Land (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
AZ 'tALICE M. EIMCHE
City Clerk
99-12