HomeMy WebLinkAboutResolutions - No. 2004-88RESOLUTION NO. 2004-88
A RESOLUTION OF THE LODI CITY
COUNCIL AUTHORIZING DESTRUCTION OF
CERTAIN RECORDS RETAINED BY THE
FINANCE DEPARTMENT
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records retained by
the Finance Department, an inventory of which is attached hereto, marked Exhibit A,
and thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his written
consent to the destruction of the records inventoried an Exhibit A
attached hereto and the destruction of those records is hereby
authorized.
Dated: May 5, 2004
I hereby certify that Resolution No. 2004-88 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 5, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-88
EXHIBIT A - DESTRUCTION OF RECORDS
INVENTORY OF CERTAIN RECORDS RETAINED BY THE LODI FINANCE
DEPARTMENT REQUESTED TO BE DESTROYED PURSUANT TO
GOVERNMENT CODE SECTION 34090 AS SHOWN BELOW:
1. Next Step/Leave Balances
2. Daily Exception Timesheets
3. Payroll Edit Registers
4. Payroll Journal Detail
5. Deferred Comp Payroll Deduction Reports
6. Payroll Tax Summaries
7. Payroll Integrity Reports
8. Payroll Voucher Detail
9. Payroll Check Registers
10. Wage Attachment Report
11. Farmers & Merchants Bank & B of A Bank Statements
12, ICS, ICA Activity
13. Purchase Orders
14. Accounts Payable Final Post
15. Accounts Payable Payment Register
16. Accounts Payable Payment Group
17. Accounts Payable Cash Requirements
18. Accounts Payable Posting Edit
19. Accounts Payable Edit
20. Collector's Daily Reports
21. Wire Transfers
22. General Ledger
23. Trial Balance
24. Utility Customer Contracts (service orders)
25. Utility Billing Registers
26. Utility Billing Daily Audit Reports
27. Utility Final Pages and Utility Billing Pages
28, Window Receipts
29. Business Tax Applications
30. Cash Receipt Registers
31. Inactive Account Registers
32. Inactive Accounts in Arrears Registers
Information is stored on-line.
Dated: 5/51°4i
APPROVED FOR DESTRUCTION
Dated:
:(EL..41
1999-2002
1999-2002
1999-2002
1999-2002
1999-2002'
1999-2002*
1999-2002
1999-2002*
1999-2002*
1999-2002*
1999-2002
1999-2002
1999-2002
1999-2002
1989-2002
1999-2002
1999-2002
1999-2002
1999-2002
1999-2002
1999-2002
1999-2002*
1999-2002*
1997-1999
1997-1999
1997-1999
1997-1999
1997-1999
1997-1999
1997-1999
1997-1999
1997-1999
Vicky cAthie
Finance Director
Interim City Attorney