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HomeMy WebLinkAboutResolutions - No. 2004-87NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approves the Memorandum of Understanding between the City of Lodi and the Lodi Professional Firefighters, as shown on Exhibit A attached hereto; and BE IT FURTHER RESOLVED that said Memorandum of Understanding shall be effective July 1, 2003 through June 30, 2006, Dated: May 5, 2004 I hereby certify that Resolution No. 2004-87 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 5, 2004, by the following vote'. AYES- COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor Hansen [ 8► 01111111194-01111 RI I RXIDYIE-90— SUSAN J. BLACKSTON City Clerk r I'M 11 WII am M1111 -IMA MOU -- CITY OF L QDI AND LPF 20033-2006 PAGE # Article I Above Class Pay 4 Article II Department Sanctioned Teams 4 Article III Education. Incentives 5 Article IV Flexible Spending Account 6 Article V Jury Duty 6 Article VI Merit Increases 7 Article VII Overtime 7 Article VI,i1 Salary 8 Article IX Tuition Reimbursement 9 Article X Deferred Compensation 9 Article XI Uniform Allowance 9 Article .XII Workers' Compensation 9 Article XIII Bilingual Pay 10 Article XIV Performance Incentive Bonus 10 Article XV Catastrophe Barak 12 Article XVI Holidays 12 Article XVII Leaves of Absence 13 Article XVIII Sick Leave 14 Article XIX Vacation 14 Article XX Chiropractic Insurance 15 Article XXI Dental Insurance 15 Article XXII Medical Insurance 16 Article XXII1 Retirement Plait 16 Article XXIV Sick Leave Conversion 16 Article XXV Vision Care 18 CHAPTER 4 -- SAFETY Article XXVI Safety Coimnittee 18 2 M©U — CITY OF LODI AND LPF 2003-2006 CHAPTER 5 — Work Hours Schedules Meals Article XXVII 56 -Hour Work Week Article XXVIII Flexible Staffing Article XXIX Shift Trades CHAPTER 6 — ASSOCIATION / CITY ISSUES Article XXX Article XXXI Article XXX.II Article XXXIII Article XXXIV Article XXXV Article XXXVI Article XXXVII Article XXXVIII Article XXXIX Article XXXX Alcohol, Smoking, and Drugs City Nights Complete Agreement Concerted Activities Employee Representation Grievance Procedure Layoff Procedure Physical Fitness Probation Severability Terin Schedule A — Salary Schedule Effective 10/1103 Attachment 1 — Side better 3 19 19 20 20 21 22 22 23 24 29 29 30 30 31 MOU — CITY OF LORI AND LPF 2003-2006 City of Lodi Lodi Professional Firefighters July 1, 2003 — June 30, 2006 1.1 All employees in this bargaining unit who are required to work in a higher class shall be paid an additional 5% of the employee's salary for all Hours once 12 consecutive hours have been worked. 2.1 It is the intent of the City to develop specialized teams to address a variety of special hazards and provide specialized services to the department or community. Wben a team is established, minimum standards for inclusion and retention as a team member shall be developed and ratified by the Fire Chief. Any member of the department who becomes a member of the recognized specialized team, shall receive a 2.5% salary increase for as long as he/she meets the minimum entry level requirements and maintains a minimum level of participation as outlined in the team membership requirements. Each employee of the department can only receive 2.5% of salary for team membership, regardless of the number of teams the employee belongs to. 2.2 Existing members of the Hazardous Materials Team shall remain members of the team and shall continue to receive the 2.5% salary increase. The three inembers of the department who meet the nIirlimbm requirements foz inclusion on the Hazardous Material Team shall be able to join the team and receive the 2.5% salary increase upon ratification of this contract. However, no additional team inembers shall be assigned to the Hazardous Material Team until the membership falls below 12 members. There shall be a six month period for the team to develop acceptable performance standards for maintaining his/her membership on the team. 4 MOU - CITY OF L©DI ANIS LPF 2003-2006 2.3 The development of new teams small require the submittal of minimum envy level and performance criteria for maintenance of membership to the Fire Chief prior to the development of the team. The Fire Chief shall have the sole discretion as to the appropriate number of members per specialized team. The department shall snake every effort to develop a cadre of specialised teams to adequately address the needs of its meanbers. .ARTICLE III - EDUCATION INCK\TTIVE 3.1 An incentive program shall be established with the major purpose being to encourage and reward members of the LPF to broaden their on-the-job experience with academic training in the fields of science, management and adrninistration. 3.2 Employees who meet the following criteria are eligible for education incentive pay. A. Employees holding an Associate of Arts shall receive $25.00 per month if the: AA is in Fire Science or related field or; 2. AA is in a non -related field with a Fire Science Certificate from an accredited instigation or; The employee possesses an AA degree and is actively pursuing a baccalaureate degree. B. Employees possessing a BA or 138 degree shall receive an additional $25.00 per month. If an employee possesses a EA degree, it is assumed that an AA is also possessed. C. The following increments shall be added to the Education Incentive Program. It is agreed that the following amounts shall be paid if the individual has completed the necessary course work. 0 EMT-------_----a--------------------.,m.....................3% of base salary per month 0 Certified Fire Officer------------------- ------------------ ----------$50.00 per month 0 Certified ChiefOfficer ------------------------------------ ---------- $50.00 per month 0 Certified Fire Investigator- Level 2 -------------------------------- $12.50 per month 0 Certified Fire Instructor Level 3 and Mgmt 2.E ---- ------- - -----$25.(30 per month 0 Certified Fire Prevention Officer bevel 3 and Mg t 2.F ------- $25.00 per month 0 Certified Public Education Officer Level 2 ----------------- --- $12.50 per month 0 Certified .Fire Chie--------------------------------------------------- $25.00 per month. MOU — CITY OF LODI ANIS LPF 2003-2006 The maximum amount to be paid under this program is $175.00 per month. EMT pay is excluded from the $175.00 per month cap. 3.3 In addition to the amounts specified in Section 3.2, an additional $25.00 per month shall be paid if the employee possess a Hazardous Materials Specialist/Technician certificate. 3.4 persons possessing the aforementioned requirements shall not receive the incentive pay until such time as evidence of completion is produced. If they do possess the requirements on that date, but do not have evidence of completion, pay shall be made retroactively. ARTICLE IV — FLEXIBLE SPENDiNg Accouw 4.1 The City shall include members of the LPF in the City's flexible spending account programa, which allows employees to pay for unreimbursed medical costs, insurance premiums, and dependent care costs to be paid with pretax dollars. 5.1 All full-time regular employees are granted jury duty leave with pay. Any employee who is summoned to attend any court during the time regularly required for his employment for the purpose of jury service shall be entitled, while so engaged and actually serving, to his regular compensation in addition to any wary duty compensation. 5.2 No employee shall be granted jury duty leave with pay in which such employee will be testifying in behalf of oneself or as a witness in a court of law. 5.3 An employee serving on jury duty, who is not required to be in attendance at such jury duty for more than one half of the employee's normal working day is expected to return to his regular work assignment for the balance of the day. An employee seated on a jury shall not be scheduled for regular work during the twelve hours preceding the scheduled tirrae for jury duty. 5.4 If an employee covered by this Agreement is required by subpoena to appear in court or to give a deposition as a result of an action taken within the scope of employment with the City, that employee shall receive his full pay while so doing, with no loss of time if he/she is on regular duty. If the employee is not on duty, the City agrees to compensate that employee at one and one-half times his/her regular rate of pay, for the time spent in any appearance as required by this Article. The employee shall demand a witness fee and shall reimburse same to the City. As a MOU — CITY OF LODI AND LPF 2003-2006 prerequisite for payment to off-duty employees, the Fire Chief or his designee must be notified in writing of the off-duty appearance within seventy-two hours after the employee is subpoenaed or otherwise notified of the required court appearance. The employee shall demand a witness fee and shall reimburse the same to the City. 5.5 Voluntary Grand Jury service such as that service in San Joaquin County, is not covered by Jury Duty leave. ARTiC.LE VI -- I ER INCREASES 6.1 Merit increases shall not exceed the next step of the salary range for the position's classification. ARTICLE VII - DVERTIME 7.1 All hours worked in addition to the regularly scheduled shifts shall be paid at the rate of one and one-half times the thea regular rate of the employee. Overtime work shall be required of any employee to meet special or unusual needs of service beneficial to the City and community. All overtime work requires the prior approval of a supervisor. No employee on disciplinary or medical leave shall be eligible to work overtime. T2 Employees working overtime shall be paid in increments of 15 minutes. Time within any 15 minute increment shall be rounded off`, with 0-7 minutes adjusting back to the preceding increment and 8-15 minutes adjusting forward to the next increment. Therefore, overtime shall be compensated in increments of 15 minutes at a rate of time and one-half. 7.3 Employees may accrue compensatory time in lieu of overtime pay. The accrual rate for compensatory time shall be one and one-half hours for each hour worked. 7.4 No more than one hundred forty-four (144) hours of compensatory time shall be carried on the books at any time. 7.5 Bargaining unit members shall be allowed to cash out up to a maximum of 144 hours of earned compensatory time off twice per year, in April and October. 7.6 Upon separation, the employee shall be paid at the employee's current hourly rate or the average of the last three years whichever is higher, for the remaining compensatory balance. 7.7 Early call in or shift holdovers shall be compensated at the time and one-half rate. 7 MOU — CITY OF LODI AND LPF 2003-2006 7.8 Employees called to work outside their regular hours shall be paid at the rate of time and one-half the hourly rate for hours actually worked with a minimum guarantee of three (3) hours for each call. 7.9 If an employee requests time off that would result in the need for overtime, the employee must take a minimum of three (3) hours off unless the time off is for emergency reasons or has prior approval of the Fire Chief or his/her designee. Except for the first or last two or less hours of the shift, shift holdover or early relief would apply in these situations. 7.10 If a represented employee is called upon to perform the duties of a position exempt from the Pair Labor Standards Act, all provisions of this Article shall prevail. $.1 Effective October 1, 2003, represented employees shall receive an equity salary adjustment of 3.5% simultaneous with a general salary increase of 2.5% as shown in Schedule A. 82 Effective the pay period in which July 1, 2004 falls, represented employees shall receive a cost of living increase based on the April, 2004 Consumer Price Index (San Francisco/Sana Jose, Urban Wage Earner). The cost of living increase shall equal the GPI, but in no event will it be greater than 4% or Iess than 2%. 8.3 Effective the pay period in which July 1, 2005 falls, represented employees shall receive a cost of living increase based on the April, 2005 Consumer Price Index (San Francisco/Sara Jose, Urban Wage Earner). The cost of living increase shall equal the GPI, but in no event will it be greater than 4% or less than 2%. 8.4 The fifteen cities to be surveyed are as follows: Chico Clovis Davis Fairfield Merced Manteca Modesto Redding Roseville Stockton Tracy Turlock Vacaville Visalia Woodland ARTICLE I - TUITION REIMBURSEMENT 9.1 In addition to the City policy, individuals enrolling in courses offered by recognized professional organizations which are not accredited through a college or E:I MOU - CITY OF LOM ANIS LPA' 2403-2006 university shall be eligible for up to a maximum of $300.00 per fiscal year, to be paid upon the satisfactory completion of course work. The total monetary benefit shall not exceed the amount listed in the City Policy Manual. 10.1 Effective January 1, 2004, the City shall match contributions by bargaining unit members to a deferred compensation progragn up to a maximum of 3% of the members salary. ARTICLE X1 KmFOlf m ALLowANCE I L I The City shall, on a one-time basis, provide each present and future employee with three department approved uniform shirts and three pair of department approved uniform pants of a flame retardant fabric. After this initial issue the maintenance and replacement of the uniform is the employee's responsibility. 11.2 The uniform allowance shall be $800 per year, paid quarterly, as par of the last bi- weekly paycheck in the months of March, June, September, and December. ARTICLE X11 - OI .ERS' COMPENSAUON 12.1 In the event that a mernber of the LPF is disabled, whether temporarily or permanently, by injury or illness arising out of and in the course of .his duties, he shall become entitled, regardless of his period of service with the City, to leave of absence while so disabled without loss of salary, in lieu of temporary disability payments, if any, which would be payable under this chapter, for the period of such disability but not exceeding one year, or until such earlier date as he is retired on permanent disability pension. (State of California Labor Code, Article 7, Section 4850.) 12.2 The City shall implement Article 4850.3 of the Labor Code which provides for advance disability payments prior to receipt of industrial disability retirement allowance to the member. ARTICLE 111- BILINGUAL PAY 601 MOU -- CITY OF. LORI AND LPF 2003-2006 13.1 Bilingual pay of $150.00 per month shall be paid to all LPP members for speaking Spanish and/ or Punjabi, subject to the eligible employee passing a proficiency exam administered and approved by the City. AWRIUM2191 VAR 0J. 14.1 Definition: A Performance Incentive Bonus (PIB) is a monetary reward for meritorious performance above and beyond what is expected and required of all employees who satisfactorily meet the standards of their job. The bonus shall be $1,500.00 for those employees who have completed the service requirements of ten (I0) years, and $3,000.00 for those employees who have completed the service requirements of twenty (20) years. The bonus is not a part of base salary. Receipt of the bonus for one (1) year does not affect the following year. Employees must submit a new application for each year they wish to be considered for the PIB. It is understood that the bonus is discretionary, and is based upon meritorious performance as described in the PIB evaluation criteria. Employees who are granted a PIB by the evaluation committee shall be issued a separate check for the appropriate amount in November of each year of this contract. 14.2 Eligibility: To be eligible to apply for the bonus, employees must meet the following minimum qualifications: I , Employees must have completed at least ten (10) fall years of service in this bargaining unit with the City of Lodi by the beginning of the preceding time period being evaluated (i.e. to be eligible for consideration in November of 2004, an employee shall have had to complete ten (I0) Bali years of service by June 30, 2004). 2. Employees must have, at a minimum, a rating of meets standards, in the overall factor rating listed on the performance evaluation. 3. Special duty assignments shall include but are not limited to: Associate, and or member of a team (maintaining team qualifications and training hours); Actively participating in tears deployments; participation in Wildland fire deployment; Performing fire investigations; Public education 10 MQu - CITY OF LOCM AND LPF 2003-2006 activities; ROP program instruction; Active cornnrittee participation; SOP design and implementation; Training class instruction; Participation with civiciconurtunity organizations, 4. Employees must not have received discipline issued beyond an oral reprimand. S. Employees must not have received a positive drug test. f. Employees must have worked a minimum of eight months during the qualifying period. Employees must have net the minimum qualifications by the beginning of the preceding time period being evaluated. 14.3 Evaluation of Application (Process): The P113 process shall consist of a committee evaluation, conducted on an annual basis and shall be based upon the preceding year's evaluation (July — June), and the events, activities, and actions during this same period of time. An evaluation committee shall be appointed to review and evaluate the applications. The evaluation committee shall be composed of two (2) representatives from the LPF, two (2) representatives from Fire Department management, and one (1) representative from the Human Resources Department. Applications for P113 must be made in writing on the designated application form within the time period allotted by the evaluation committee. Applicants shall be evaluated only upon written documentation including but not limited to what is provided in applicants' application, their performance evaluation and any actions and events during the rating period including but not limited to the following: attendance, disciplinary actions, service awards, commendations, etc. The criteria used by the evaluation committee small be determined and developed in advance. of implementation by Human Resources and the Fire Chief and subject to agreement with a representative from LPF. The decision of the committee shall be provided to each applicant in writing. The vote of the committee shall be in confidence, Members of the committee shall maintain confidentiality in respect to all committee processes including voting. No committee member shall disclose to any person outside the committee any discussion of the committee or infon-nation concerning the voting or process of the cornmitice members. 11 MOU --- CITY OF LODI AND LPF 2003-2000 The decision of the evaluation committee to grant or deny a PIB is final and binding, shall not be appealed, and is not subject to any grievance; procedure. Any perceived technical errors regarding zrzinimuzn qualifications for the bonus may be resubmitted for further review by the cone iittee. ARTidCLE XV- CATASTROPHE BANK 15.1 LPF members shall be covered by and subject to the Citywide Catastrophic Leave Policy set forth in the City's current Administrative Policy Manual. .ARTICLE XVI- HOLIDAYS 16.1 Shift Employees in the LPF shall earn 156 hours of holiday leave per year. In January of each year, every sift employee's .holiday account shall be credited with 156 hours. Employees hired mid -year or terminating mid -year shall have holiday hours credited or deducted at the rate of 6.0 hours per gay period. 16.2 A shift employee may opt to schedule holidays or to be compensated at the straight time rate for all hours of holiday leave. During the course of the year, an employee who opted to use scheduled holidays may at their request and at the sole; discretion of the Fire Chief, schedule a day off in lieu of cash payment. Each year, the pay period in which December I falls, employees shall be paid for the unused holidays at the straight -time rate as of December 31 of the year in which the holidays were earned. 16.3 Non -shift employees shall observe 9 1/2 fixed holidays per year: 0 New Fear's Day January I 0 Martin Luther King Day 3'a Monday in January 0 President's Day 3rd Monday in February 0 Memorial Day 4th Monday in May 0 Independence Day July 4 0 Labor Day 1 st Monday in September 0 Thanksgiving Day 4th Thursday in November 0 Day after Thanksgiving Day Friday following Thanksgiving Day 12 MOU -- CITY OF LOCM AND LPF 2003-2006 0 Christmas Eve (four hours) December 24 0 Christmas Day December 25 The employee shall also be granted Four additional holidays to be takers at a time mutually agreeable to the employee and the Fire Chief. If a scheduled holiday falls on a regularly scheduled day off the employee shall take the days off the day preceeding or day succeeding the holiday. Floating holidays shall be prorated upon hiring and termination at the rate of one holiday for each three-month period worked. 16.4 Nothing in this MOU is construed to change the manner in which holidays or vacations are scheduled. 16.5 It is mutually agreed that two represented employees per shift shall be allowed to schedule vacations or holiday time. Leave for sickness, injury, or leave for school shall not effect this time off. 17.1 Leaves of Absence The City and LPF mutually agree that inability to return to work after an employee's sick leave has been exhausted shall be considered an urgent and substantial reason for the granting of a leave of absence in accordance with the Leave of Absence policy in the City of Lodi Administrative Policy Manual. 17.2 The City interprets this Section as providing that the conditions under which an employee shall be restored to employment on the termination of leave of absence shall be stated as clearly as possible at the time by the City in conjunction with the granting of the leave of absence. The City reaffirms its policy that an employee's status as a permanent employee is not unpaired by such leave of absence. 17.3 Employees who are placed in a Leave Without Pay status following the expiration of sick leave, vacation, or compensatory time off, such that the employee is no longer in a pay status shall not receive employer paid employment benefits. However, if the leave; is for medical reasons the medical insurance w44 shall be carried for three months at the City's expense. Other health benefits may be continued at the employee's expense. 17.4 Firefighters are entitled to leave without pay or other benefits for up to four months from the date of disability for disabilities because of pregnancy, miscarriage, childbirth, or recovery therefrom when sick leave has been exhausted. The date on 13 MOO -- CITY OF L®DI AND LPF 2003-2006 which the employee shall resume duties shall be detem-lined by the employee on leave and the employee's physician.. 17. 5 An employee on leave for pregnancy disability under this policy shall be entitled to return to the same position, or to a position comparable to that held at the time the leave commenced. A physician's release must be provided prior to an employee's return to work. 17.6 An employee seeking pregnancy/disability leave shall be required to provide a reasonable notice in writing (Trot less than four weeks) to the City of the anticipated date upon which leave shall commence, although the commencement date shall vary according to the employee's actual disability. She must also provide an estimate of the duration of the leave. ARTICLE XV111 r SICKLEAVE 18.1 Shift employees shall accumulate sick leave with pay at the rate of 5.54 hours per pay period. Employees working a 40 -hour week shall earn. 3.69 hours per pay period:. 18.2 Sieh leave accumulated shall be unlimited. 18.3 One working day is defined as 12 work hours (1 duty day) for all LPF personnel working on a shift schedule. 18.4 Absence to care for a member of an employee's immediate family is authorization to use up to 72 hours of accumulated sick leave. Generally no more than 120 hours of family sick leave shall be approved in one calendar year. 19.1 From 0 through 5 years of continuous employm€:nt, vacation shall accrue at the rate of 5.54 hours per pay period. 19.2 From 6 through 15 years of continuous employment, vacation shall accrete at the rate of 8.31 hours per pay period. 19.3 At the completion of 15 years of continuous employment, vacation shall accrete at the rate of 11.08 hours per pay period. 19.4 At the completion of 25 years of continuous employment, vacation shall accrete at the rate of 13.85 hours per pay period. 14 MOU --- CITY OF LORI ANIS LFF 2943-2046 19.5 One (1) working day is defined as twelve (12) work hours (1 duty day) for all Dire Department personnel working, on a shift schedule. ARTICLE XX --- CHIROPRACTIC INSURANCE 20.1 Chiropractic coverage, up to a maxiinum of $750, shall be included in the medical insurance plan. 20.2 Notwithstanding the addition of chiropractic coverage to the medical plan, the following individuals shall continue to be allowed to receive chiropractic services from their present chiropractors and be reimbursed for such chiropractic care and chronic physical therapy to a maximum benefit of 80% of the first $750 of coverage charges per fiscal year (July 1 to July 1) per person. COVERED INDIVIDUALS PRESENT CHIROPRACTORS Newman, Richard and Jackie Dr. Bader, Lodi 20.3 The City shall pay the fill costs of premiums for the employee and dependent(s) during the life of this agreement. ARTICLE XXI - DENTAL INSURANCE 21.1 The City shall provide ,Stanislaus Foundation dental plan or an equivalent level of benefits for the term of this agreement. 21,2 The City shall pay the increased cost of such premiums for the life of the agreement. ARTICLE X II - ME]EIICAL INSURANCE 22.1 All employees shall be offered medical insurance for themselves and dependents through CaIP'ERS medical plans. The City shall pay 1.00% of the premium for employees only up to the highest HMO available in Lodi. The City shall pay the balance for the highest cost HMO flan available in Lodi for the employee with one MOU - CITY OF LORI AND LPI: 2003-2006 dependent less $80.00 per month, and employee with a family less $101.00 per month. 22.2 Any employee who is otherwise covered by a medical plan and chooses not to utilize the hall extent of medical coverage available to him or her and, as applicable, to his or her dependent(s) may opt to receive fifty (50) percent of the highest HMO plan referenced in 22.1 provided however, that (a) such election shall only be available to the extent allowed by the City's insurer, and (b) this shall not be construed to allow individuals without dependents to receive any portion of the dependent premium. ARTICLE XXIII - RETIREMENT PLAN 23.1 The City shall provide the PERS retirement program commonly known as the "3% at 50 program". Said program shall include the following additional benefits: 1959 Survivor benefits - third tier Single Highest Year Sick Leave Conversion Military Service Credit 23.2 The City shall pay into each employee's PERS account 9.0%. A,R11CLE X IV - SIcK LEAVE CONVERSION 24.1 For all unused sick leave, a represented employee with ten years of employment with the City shall be eligible to receive medical, dental and vision insurance coverage upon retirement (but not upon resignation, transfer or termination) on the following basis: After 10 years of employment by the City, the number of hours of unused sick leave shall be reduced by 16 213%. The remaining balance shall be converted into an equivalent number of days. (NOTE: A day is equivalent to 12 hours for employees on a 56 -hour week schedule and 8 hours for an employee on a 40 -hour week schedule). The number of days shall be multiplied by the then current monthly premium being paid for the employee and if applicable his dependents. 50% of that dollar value shall be placed into a "bank" to be used for medical, dental and vision insurance premiums for the employee and dependent. For each year that an employee has been employed in excess of 10 years, 2 112% shall be added to the 50% before valuing the unused sick leave, not to exceed 100% of that dollar value. 170 MOU - CITY OF L,ODI AND LPI~ 2003-2006 For example: Robert Smith retires with 20 years service and 1$00 hours of unused sick leave. Monthly medical insurance premiums are $344,45 for him and his wife. 1800-(1800 x 16 213) = 1500 boors 1500+12 - 125 days x 75% .- 93.75 93.75 x $344.45= $ 32,292.19 This amount shall be reduced each month by the current premium(s) for the employee and dependent until the balance is gone. In the event the retiree dies the remaining bank shall be reduced by 50% and the survivor may use the bank until the balance is gone. 24.2 In the event an active employee dies before retirement and that employee is vested in the sick leave conversion program, the surviving dependents shall have an interest in one-half the value of the bank as calculated in Section 24.1. 24.3 Represented employees who retire on a service retirement and are eligible to convert accrued, unused sick leave into City paid insurance upon retirement shall be given the option of purchasing, at the retiree's cost, additional insurance for a period of time equal to the period of time for which they received City paid insurance upon retirement. Employee's option shall be exercised upon expiration of the City paid coverage. 24.4 In accordance with the sick leave conversion provision outlined in this MOU, a surviving spouse of either an active or retired member may be continued on the medical insurance plan and/or dependent coverage at the appropriate premium for the same period as if the employee had not died. 24.5 An employee eligible for the sick leave conversion program defined in Section 24.1 may choose instead to receive a cash settlement for all or part of unused sick leave at the rate of $.30 on the dollar. grader this provision, the employee's sick leave balance at the time of retirement shall be converted to dollars at the employee's current pay rate. 24.6 Out of area retirees may receive reimbursement for insurance prei-munis up to the City's liability as specified in Section 24.1. 24.7 The City shall modify its contract with PERS to add credit for unused sick leave per Government Code Section 20862.8. This benefit is available to all employees regardless of the date hired; however, it is the only sick leave conversion benefit 17 MOU -- CITY OF LODI AND LPF 2003-2006 available to employees hired after December 6, 1495. Reporting of unused sick leave shall be pursuant to VERS regulations on said issue. If an eligible employee plats to utilize the provisions of Section 24.1 the City shall report to PERS they have zero (0) hours of unused sick leave. ARTICLE XXV - VISION CARE 25.1 The City shall provide and pay for a vision care plan underwritten by VSP or comparable vision care plane Such comparable vision care plan shall be the same as the plan offered to Enid and executive management employees in: the City. The plan shall have a $25 deductible, shall ,provide annual examinations and lenses. Frames are available every two years. .A RTicLE XXVI - SAFETY COMMITTEE 26.1 A six -member Joint Safety Committee shall be formed to include three members of the.LPF. This committee shall be charged with reviewing and making proposed solutions to items relating to safety standards, equipment., procedures, clothing and Cather safety related matters. .ARTICLE XX 11- 56 -HOUR WORK WEEK In MOU - CITY OF LODII AND L,PF .2003-2006 27.1 The work schedule of Firefighters shall be a work schedule of "56 hours per week" with three ora -duty shifts in nine 24-bour periods. For purposes of the IaLSA, it is mutually understood the City has declared a 27 day work cycle. 27.2 If an employee assigned to a 56 hour work week schedule terminates :his/her employment in the middle of a two week payroll cycle, the employee's pay for that cycle shall be computed by multiplying the number of days between the first day of the payroll cycle and the last shift worked by eight (8) hours or the number of actually worked in that payroll cycle, whichever is greater. 27. 3 It is agreed that the work schedule of the Fire Inspector is a 40 -hour week and that all holiday, vacation, and sick leave benefits are based on a 40 -hour week rather than a 56 -hour week. 27.4 In order to convert the hours for employees that move from a 40 hour work week to a 56 hour work week the following formulas shall be applied.: For conversion of Vacation: From 40 to .56 hours ........... Multiply by 1.8 From 56 to 40 hours ........... Multiply by .555556 For conversion of Holiday and Sick Leave and Cornp Time: From 40 to 56 hours ........... Multiply by 1.5 From 56 to 40 hours ...... ..... Multiply by .666667 ARTICLE - XXV1 1- FLEX113.L,E STAFFING 28.1 For all employees hired prior to December 6, 1995: Upon successful completion of all education, performance and longevity requirements, the employee shall be promoted to Fire Engineer. EXCEPTION: If a current Fire Engineer promotional list is in place, employees hired prior to December 6, 1995 shall be placed at the bottom of the current Fire Engineer promotional list and promote at the expiration of the current Fire Engineer Promotional list. This article will expire one year from the date this MMU is adopted by the City Council, 29.1 It is mutually agreed that each employee may trade shifts. Employees on initial probation shall not be entitled to .participate in a shift trade except that a shift trade shall be permitted for job related educational purposes. 19 MOU - CITY Of LODI AND LPF 2403-2006 29.2 It is expressly understood that shift trades are requested by employees on a voluntary basis and are granted exclusively for employee convenience. 29.3 A shift trade conunitrnent shall be considered the equivalent of the employee's regularly assigned work day. Any member of the bargaining unit who agrees to a shift trade, but fails to report to work the agreed shift without a valid excuse may be subject to disciplinary action. An employee who agrees to exchange time with another employee and who then fails to report to work the agreed time because of illness, or who reports, but leaves early due to illness, may be required to provide a doctors note to verify the illness. 29.1 In the event that the, person who had agreed to work is unable to do so, he/she shall make the necessary arrangements to fulfill the obligation. This can be accomplished by: trading with another employee meeting the shift trade requirements; forfeiting sick, holiday, compensatory time, or vacation time, whichever is appropriate based on department policy; or injury leave if appropriate. 30, l No member of the Fire Department faired alter October 1, 1987 may at any time use any form of tobacco. This prohibition is considered a condition of employment. 30.2 The IPF shall be covered under the Drug -Free Workplace policy and procedure. In addition, the LPF shall be covered under the Chug and Alcohol Testing policy and procedure with the exception of random testing. (Section 34520(e) of the California Vehicle Code exempts fire employees from the provisions of the dinnibus Transportation Employee Testing Act of 1991.) 30.3 In the event an employee is involved in an accident while operating a City vehicle the employee shall not leave the scene of the accident until a determination for drug and/or alcohol testing has been made by the appropriate supervisor, 30.4 In the event an employee is being referred to drug and/or alcohol testing, the employee shall have the right to representation or a witness. The witness may include an on -duty employee, as long as there is no interference with business necessity. 20 MOU -- CITY OF LORI AND LPF 2043-2406 30.5 Supervisors directing an employee to drug and/or alcohol testing shall document at the time of direction the reason(s) for such determination of the .Reasonable Suspicion Test form, and present that form to the employee. 30.6 The reporting of prescription medication being taken by an employee to his/her supervisor shall be kept in confidence. 30.7 In the event an employee's locker or storage area is to be searched, the en-ployee shall have the right to representation or a witness. The witness may include an on - duty employee, as long as there is no interference with business necessity. 30.8 If a member of the Fire Department has a drug, tobacco or alcohol problem or dependence, the City shall pay the difference between the employee's insurance and the cast of an appropriate rehabilitation program. 30.3 All supervisory employees, including those in the rank of Fire Captain, shall attend training on making a reasonable suspicion determination of being under the influence of drugs and/or alcohol, and the appropriate referral process. Such training shall be provided by the City of Lodi. Non -supervisory employees may attend the training provided that there is adequate attendance capacity, and that the cost of the training shall be borne by the employee. TticLE XXXI - CITY RIGHTS 31.1 It is further understood and agreed between the parties that nothing contained in this MCU shall be construed to waive or reduce any rights of the City, which include, but are not limited to, the exclusive rights: 0 to determine the mission of its constituent departments, commissions and boards; 0 to set standards of service; 0 to determine the procedures and standards of selection for employment; 0 to direct its employees; 0 to maintain the efficiency of governmental operations; 0 to determine the methods, means and personnel by which government operations are to be conducted; 0 to take all necessary actions to carry out its nussion in emergencies; and Fri MOU - CITY OF L€ DI AND LPF 2003-2006 0 to exercise complete control and discretion and the technology of performing its work. 31.2 City rights also include the right to determine the procedures and standards of selection for promotion, to relieve employees from duty because of lack of work or other legitimate reasons, to take disciplinary action, and to determine the content of job classifications; provided, however, that the exercise by the City of the rights in this paragraph does Dot preclude employees or their recognized employee organisations from filing grievances regarding the practical consequences that decisions on such matters may have on wages, hours or other terms and conditions of employment. Article XXXII - ComiDlete Aureement 32.1 The parties acknowledge that during the negotiations which resulted in this MOU, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the scope of negotiations, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth Hil the MOU. Any other prior existing understanding or agreements by the parties, whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. ARTICLEXIII - (�ONCERTEP ACTIVITIES 33.1 Represented employees agree that they shall not strike, withhold services, engage in "slow downs" or "sick ins" or participate in any other form of concerted activity which is intended to or which does adversely affect job performance or rendering of City services. 3190 IMMAMAM -1102M 34.1 This Memorandum of Understanding (hereinafter referred to as "MOU") is entered into between representatives of the City of Lodi (hereinafter referred to as '°City") and representatives of the Lodi Professional Firefighters (hereinafter referred to as "LPF"). The parties to this MOU acknowledge and agree that this MOU constitutes the result of meeting and conferring in good faith as contemplated by Section 3500 et sect. of the Government Code of the State of California, and further acknowledge 2 MOU — CITY OF LODI AND LPF 2003-2006 and agree that all matters upon which the parties reached agreement are set forth in this MOU. The tenns and conditions of this MOU are applicable to those employees in those positions represented by the LPF of the City of Lodi, i.e., Firefighter 1, Firefighter 11, Fire Engineer, Fire Captain, and Fire Inspector. It is mutually agreed that wages, hours, and other terms and conditions of employment of such employees shall be as hereinafter set forth. Except as specifically stated in this Memorandum, all existing benefits currently being furnished to employees and all existing terms and conditions of employment are to continue in effect unless and until the parties meet and confer regarding a change in such existing benefits, tears or conditions of employment, The terms and conditions of this MOU shall continue in effect during the term of this MOU. The parties agree as follows: 34.2 The City and the LPF mutually agree that the City shall ,grant dues deduction to City employees who are members of the LPF in accordance with the terms and conditions set forth in Section 4, Rule 2 of City of Lodi Resolution No. 3344 entitled "Adopting Rules and Regulations to Implement Provisions of the Employee -Employer Relations Resolution." The LPF shall indemnify, defend and hold the City of .Lodi harmless against any claims made and against any suit instituted against the City of Lodi on account of check -off of said employee organization's dues. In addition, the LPF shall refund to the City of Lodi any amounts paid to it in error upon presentation of supporting evidence. Changes in the LPF membership dues rate shall be certified to the City, in writing, over the signature of the LPF President. The charge shall be implemented as soon as practicable, but in no event later than thirty (30) days after the notification. 34.3 LPF shall maintain exclusive representation rights during the tern of this MOU. Every employee covered by this MOU who is a member of LPF twenty (20) days after the signing of this MOU shall, as a condition of employment, maintain his or her membership in good standing in accordance with the Constitution and Bylaws of the LPF during the term of this agreement. 34.4 No employee covered by this Memorandum of Understanding shall be discriminated against by the City or by the Union with respect to any job benefits or other conditions of employment accruing from this agreement because of union membership, non -membership in the union, race, color, sex, creed, national origin, marital status, disability or political affiliation. It is understood that violations of this section are not subject to arbitration. 34.5 The City shall make available a period of one hour to the LPF in each recruit class with an end toward education of each employee of the rights and benefits under the 23 MOU - CITY OF LORI AND LPF 2003-2006 collective bargaining agreement, as well as other association benefits, and the responsibilities of the employee and the association. 34.6 The City and LPF agree and understand that if any section of this MOU in any way conflicts with the terns and conditions of employment stated in other authorities, such as personnel rules, administrative policy and procedure manual, city resolutions, or city ordinances, any ambiguity shall be resolved in favor of the MOU language. If the MOU is silent on an issue, the current applicable document (i.e. policy manual) is controlling. 34.7 Members of the Lodi Professional Firefighters may contribute, individually, to an hourly account bank. This bank shall be monitored and administered by the Lodi Professional Firefighters Secretary. Hours may not exceed more than 600 hours on a yearly basis. The President of the Lodi Professional Firefighters shall designate members that can use the hours. No more than two persons shall be off at a time and ibis shall not effect the regular time off calendar. Five days notice must be given to the Fire Chief prior to using the bank. Hours may be donated from member's vacation leave, holiday leave or compensatory time off. The member's leave account shall be charged an equivalent amount of time required to cover the absence of the member utilizing the LPF bank. A form shall be generated for this purpose by the Lodi Professional Firefighters to notify the Fire Chief and Finance. o 35.1 This grievance procedure shall be used to process and resolve disputes regarding the interpretation or application of any of the terms and conditions of this MOU, letters of understanding, and formal interpretations and clarifications executed by the LPF and the City. The intent of this procedure is to resolve grievances informally at the lowest possible level and to provide an orderly procedure for reviewing and resolving grievances promptly. The term "day" means a working day i.e. Monday through Friday excluding fixed City Hall holidays. A grievance is a good faith complaint of one or a group of employees or a dispute between the City and the LPF involving the interpretation, application, or enforcement of the express terms of this Agreement and other express written teras and conditions of employment or clear past practices. W MOU — CITY OF LORI AND LPF 2003-2006 As used in this procedure, the term. "party" means an employee, the LPF, the City or the authorized representatives of any party. The employee is entitled to representation through all the steps in this procedure, Matters of discipline are to be handled exclusively in accordance with the provisions of section 35.4. 35.2 INFORMAL PROCEDURE The informal procedure must be used as an initial step in all grievances. An employee or their representative having a grievance arising from employment in the municipal service shall seek adjustment of the grievance initially through verbal contact with their immediate supervisor within twenty (20) working days of the date of the action being grieved, or the date the grieving party became aware of the incident which is the basis of the grievance. The employee or his/her representative shall state the nature of the grievance and any pertinent information required for the supervisor to sufficiently investigate the incident and resolve the grievance. Should the immediate supervisor be unable to make a satisfactory adjustment, the employee or their representative may seek adjustment through verbal contact to the next higher level of supervision up to and including the Fire Chief. The time allowed between steps in this process is ten (1.0) working days. All verbal contacts shall be documented as to the date, time and place of the contact. In matters involving disputes between two employees (including personality conflicts between and employee and his/her supervisor), the two employees should meet in an attempt to resolve their differences. If they cannot resolve the issues between themselves, the complaint procedure outlined in the Lodi Fire Department Policy Manual shall be used as the Informal Grievance Procedure. Should the employee progress through the above steps and find that the Fire Chief is unable to make a satisfactory adjustment within the time frame given., or is a party to the grievance, the employee or his representative may seek adjustment through the Formal Grievance: Procedure. 353 FORMAI PROCEDURE An employee who has not received satisfactory adjustment through the use of the Inforinal Grievance Procedure may, within ten (10) working days of the last time deadline of the Informal Procedure, file a Formal Grievance. Initiation of the formal grievance procedure requires that the grievance be submitted in writing. The steps of the Formal Grievance Procedure are as follows; Step A. Class Action Grievances or a Lodi Fire Department Grievance Form is filed with. the Fire Chief If satisfactory adjustment is not attained the employee or his/her representative may proceed to Step E within ten (10) working days. 99 MOU - CITY OF LODI AND LPF 2003-2046 Step 13, Class Action Grievances or A Lodi Fire Department Grievance 1~orna is filed with the City Manager. The City Manager or designee shall investigate the grievance ar d shall respond in writing within ten (10) working days. If satisfactory adjustment is not attained the employee or his representative may proceed to Step C within ten (10) working days, Step C If the grievance is not resolved by the City Manager or designee, arbitration shall be the final level of appeal for grievances and discipline. It is agreed by both parties that the decision of the arbitrator is binding and final on both parties and that if this procedure is utilized all other avenues of appeal are waived. If arbitration is chosen the City must be notified by the grievant or his/her representative within fifteen (15) working days following the City Manager's decision. Within ten (10) working days after the request for arbitration is received by the City or at a date mutually agreed to by the parties, the parties shall meet to select an impartial arbitrator. If no agreement is reached at this meeting, the parties shall immediately and jointly request the State Conciliation and Mediation Service to submit to therm a panel of five (5) arbitrators from which the City and the LPIi shall alternately strife names until one (1) name remains; this person shall be the arbitrator. If the State Conciliation and Mediation Service cannot provide a list of five (S) arbitrators, the same request shall be made of the .Azmerican Arbitration Association. To insure that the arbitration process is as brief and economical as possible, the following guidelines shall be adhered to: 1. An arbitrator may, raison mutual consent of the parties, issue a decision, opinion or award orally upon submission of the arbitration. 2. Both parties and the arbitrator may tape record the hearing. 3. There shall be no official transcript required; however, either party may utilize a court reporter at its own sale expense. The cost of a court reporter required by an arbitrator shall be shared equally by the parties. 4. The parties may agree to prepare a joint letter submitting the issue(s) in dispute. The letter shall present the matter on which arbitration is sought and shall outline the MOU provisions governing the arbitration. It may contain mutually agreed on stipulations of fact W MOU -- CITY OF LODI AND ]LPF 2003-2006 and it may be accompanied by any documents that the parties mutually agree shall be submitted to the arbitrator in advance of the hearing which may not necessarily be stipulations of fact. Further, if the parties mutually agree, the entire matter may be submitted to arbitration for review without a hearing. Absent agreement to prepare a joint letter, the parties may submit separate letters. 5. The strict rules of evidence are not applicable but shall be of a type or kind relied upon by prudent people in the conduct of serious business and the hearing shall be informal. 6. The parties have the right to present and cross examine witnesses issue opening and closing statements, and file written closing briefs. Testimony shall be under oath or affirmation. i, The arbitrator may exclude testimony or evidence which he/she determines irrelevant or unduly repetitious. 8. The arbitrator may exclude witnesses and observers from the hearing at his or her discretion. 9. The arbitration hearing shall be held on the employer's premises. 10. The cost of arbitration shall be borne equally by the parties. However, the cost, if any, of cancellation or postponement shall be the financial responsibility of the party requesting such delay unless mutually agreed by the parties. The decision, opinion, or award shall be based on the record developed by the parties before and during the hearing, unless otherwise agreed to by the parties. The decision shall be in writing and shall contain the crucial reasons supporting the decision and award. The arbitrator has no power to add to, subtract from, or modify the terms of the MMU or the written ordinances, resolutions, rales, regulations and procedures of the City, nor shall he/she impose any limitations or obligations not specifically provided for under the terms of the /IOU. The arbitrator shall be without power or authority to make any decision that requires the City or management to do an act prohibited by law. The arbitrator has no power to add to a disciplinary action. M MOU - CITY OF LODI AND LPF 2003-2006 The arbitrator's decision shall be final, binding, and precedential and the arbitrator's decision shall possess the authority to make an employee whole to the extent such remedy is not limited by law, including the authority to award back pay, reinstatement, and to issue an order to expunge the record of all references to a disciplinary action if appropriate. If the City believes that the swatter is not arbitrable and/or not grievable, the matter shall be bifurcated. The parties shall select an arbitrator to hear the issue of arbitrability only. In the event that the arbitrator determines the spatter to be arbitrable, the parties shall select a second arbitrator to hear the merits of the ease. By filing a grievance and processing it beyond the City Manager the grievant expressly waives any right to statutory remedies for the same contract remedies that were available through arbitration or to the exercise of any legal process other than is provided by the grievance/arbitration procedure for those contractual remedies under this contract. The process in a grievance beyond the City Manager shall constitute an express election on the part of the grievant that the arbitration procedure is the chosen forum for resolving the issues contained in the grievance, and that the grievant shall not resort to any other foram or procedure for resolution or review of the issues_ The parties do not intend by the provisions of these paragraphs to preclude the enforcement of any arbitration award in any court of competent jurisdiction. Allegedly discriminatory acts by the city may be addressed through the judicial system, DFEH, EEOC, and/or the City's internal complaint procedure system as provided by law. Allegedly discrizinatary acts are not subject to this procedure. 35.4 GRIEVANCE INVOLVING A DISCIPLINARY ACTION This section sets forth the exclusive means for grieving disciplinary actions in the fours of a written reprimand, demotion, suspension or dismissal. In the event the employee wishes to challenge the City Manager's final decision on such discipline, the employee shall appeal the decision to binding arbitration, cosxstnencing with Step C of Article 35.3 of this Agreement. All other, lesser forms of discipline shall be reviewable by the Fire Chief without a further right of appeal. 28 MCU - CITY OF LORI AND LPF 2003-2006 ARTICLE XXXVI - LAYOFF PROCEDU 36.1 It is mutually agreed by loth parties that the layoff procedure, incorporated in the Policy and Procedure manual, dated May 1, 1995 is included in this M®U by reference and it is further agreed that bath parties interpret it to mean that time served in a .higher level shall be counted at a lower level for purposes of determining order of layoff. 37.1 It is agreed that the physical fitness program shall be continued and shall meet the following goals: 1. Provide a complete physical examination on an annual basis. These examinations to be performed by professional medical staff contracted for by the City. 2. Provide a fitness assessment which will evaluate each individual employee's fitness as compared to the YMCA normative scores which are defined as: "a percentage based on fitness evaluations performed by the YMC,4 and are categorized according to age group and sex. " The fitness assessments shall be performed by professional assessors contracted for by the City. 3, Provide an individual program of exercise based on age, sex and present physical condition. 4. Provide attainable goals for each individual which would be measurable through the fitness assessment provided. 5. Provide for in-house exercise activities. 6. Provide an exercise program which shall improve cardiovascular conditioning, body fat composition, flexibility, grip strength, abdominal strength, low back strength, chest (arm) strength, back strength, quadriceps and hamstring strength. It is further agreed that: The programa shall be mandatory for all employees in the bargaining unit. W MQU --- CITY DF.LODI AND L.PF 2003-2006 2. The program shall be scheduled as a high priority item and work out ties shall normally be available between 0800 and 1700 hours excluding lunch period and breaks. The City shall provide adequate equipment to carry out the intent of the program. 3. The equipment used for this program is not to be used by anyone other than City of Lodi Fire personnel. 4. Confidentiality of .records shall be maintained for the protection of the employees. 38.1 During probationary period, twelve (12) months, the new hire or promotional employee shall be entitled to sick leave benefits. Upon completion of probation, employees are eligible for merit increases. 3&2 Employees on initial probation may not utilize vacation. accruals. 38.3 Probationary releases are appealable only to the extent required by law. IMAMl ; AM 39.1 In the event that any provision of this MOO is found by a court of competent ,jurisdiction to be invalid, all other provisions shall be severable and shall continue in full force and effect. ARTICLE XXXX ® TERM 40.1 This MOU covers the period from July 1, 2003 through Tune 30, 2006. END XXXXXX 30 MOU -- CITY OF LODI AND LPA' 2003-2006 -1 W IM SIDE LETTER RE RULESis BETWEEN The Rules for Personnel Adarninistration shall be applicable to the firefighters bargaining unit, with the exception of the attached changes (2 pages), which comprise amendments to those rules in respect to the fire fighters bargaining unit. Except as required by operational/or business necessity impacting City employees as a whole, there shall be no changes to the Rules for Personnel Administration during the term of this agreement. This does not prevent the parties from mutually agreeing to meet and confer over proposed changes to the Rules during the term of this Agreement. Dated: Dated: Joanne M. NarloCh Fete Iturraran City of Lodi Lodi Professional Firefighters 31 MOU — CITY OF LORI AND LPF 2003-2006 LFF Positions Salary Schedule effective 10/1.12003 Current 2.5% Classification Ste COLA Plus 3.5010 Salary AM stment Ste .A Ste B Step C Ste' D E Fire Captain 5,442.28 5,578.34 4,749.94 4,987.43 5,236.81 5,498.65 —Step 5,713.58 Fire Engineer 4,701.25 4,818.78 4,103.18 4,348.34 4,523.75 4,749.94 4,987.44 Firefighter I 3,867.72 3,964.41 3,375.69 3,544.47 3,721.69 3,907.78 4,103.17 Firefighter 11 4,264.13 4,370.73 3,721.67 3,947.75 4,103.14 4,348.29 4,523.71 :irelnspectar1 �4,9329 5,459.74 4,348.32 4,523.73 4,?4392 4,98"1.42 5,236.'39 32