HomeMy WebLinkAboutResolutions - No. 2004-142RESOLUTION O 2004-142
A RESOLUTION OF THE LODI CITY COUNCIL
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases
of supplies, services, or equipment when it is in the best interest of the City to do so, and
WHEREAS, the Fleet Services Division has utilized fleet management software called
Equipment Management System since 1902. The software utilizes a DOS-based system that is no
longer produced, or supported, by the company; and
WHEREAS, seeking alternatives, the Fleet Division, along with input from the Information
Systems Division, hes evaluated both creating our own software platform in-house or baying
another "packaged" system. By recommendation of the Information Systems Manager, we utilized
an outside consultant (former ISD Manager Stan Helm#e) to farther explore both options. It is our
mutual recommendation, and that of the consultant, that we purchase a packaged system that
specializes in fleet administration; and
WHEREAS, after reviewing the various fleet software packages for features, capabilities,
and cost, we recommend the purchase of the Ron Turley Associates, Inc., (RTA) Fleet Management
System. The system will manage vehicles, fueling, work orders, tires, parts, and bar coding. It
includes technical support, upgrades and enhancements, user group membership for the first year,
a system training class for two staff, and installation guides/users manuals, network license,
barcode readers, data conversion, and electronic fuel interface to work with the City's existing fuel
systems. The total package cost is $14,535. In addition, the annual support/maintenance costs
(after the first year) are only 10% of the purchase price, less than most software support fees, and
significantly below what we currently pay.
WHEREAS, staff recommends that the City Council authorize the purchase of Fleet
Management Software for the Public Works Fleet Services Division from Ron Turley Associates,
Inc., of Phoenix, Arizona, in the amount of $14,535.
NOW, THEREFORE, RE IT RESOLVED that the Lodi City Council does hereby approve the
purchase of Fleet Management Software for the Public Works Fleet Services Division from Ron
Turley Associates, Inc., of Phoenix, Arizona, in the amount of $14,535.
Dated: July 21, 2004
I hereby certify that Resolution No. 2004142 was passed and adopted by the Lodi City
Council in a regular meeting held July 21, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Lard, and Mayor Hansen
NOES: COUNCIL MEMBERS — None
.ABSENT: COUNCIL MEMBERS — Howard
ABSTAIN: COUNCIL MEMBERS None
SUSAN J. BLAC TON
City Clerk
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