HomeMy WebLinkAboutResolutions - No. 2004-119RESOLUTION NO, 2004-119
A RESOLUTION OF THE LODI CITY COUNCIL
AMENDING CITY OF LODI POLICY AND PROCEDURES
FOR TRANSIT SERVICE OUTSIDE OF REGULAR
OPERATIONS
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
amend the City of Lodi Policy and Procedures for "Use of Transit Service Outside of
Regular Operations," adopted March 5, 2003, as shown on Exhibit A attached hereto; and
BE IT FURTHER RESOLVED that this policy and procedure amendment shall
become effective June 17, 2004.
Dated: June 16, 2004
I hereby certify that Resolution No. 2004-119 was passed and adopted by the Lodi
City Council in a regular meeting held June 16, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, and Land
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Hansen
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-119
0 14.
Ittoce PUBLIC WORKS DEPARTMENT
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EXHIBIT A
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CITYOFLODIH POLICIES AND
PROCEDURES
TRANSIT -1 Use of Transit Services Outside of Regular Operations 06/16/04
INTRODUCTION,
The following policy regarding special transit services by the City of Lodi (under agreement with
our operator) applies to all service which falls outside the scope of regularly operated Transit
service regardless of whether that service is categorized as Dial -A -Ride Service or Fixed -Route
Service (Grapeline). For example, a group of people may reserve a Dial -A -Ride bus and travel
within our service area during normal operating hours, pay regular fares and not be considered
"special" service.
POLICY
Users of the City of Lodi's transit system shall be encouraged to utilize regularly offered
services to address their transportation needs. Federal Transit Administration (FTA) and
Transportation Development Act (TDA) rules and regulations restrict the use of vehicles for
any outside service.
U. The City of Lodi shall limit the use of transit vehicles to City -related functions assuming that
the following conditions are met, except as provided in Section HI.
A. The request for special service must not interfere with regularly scheduled service to
the public or compete unfairly with private operators where private operators are willing
and able to provide this service (TDA requirements).
B. Cost for Transit services incurred by functions with direct City Council/staff participation
shall be monitored and evaluated yearly. Examples of these activities include:
• Council/commission/staff tours of City facilities
• Participation in public parades (Parade of Lights, Grape Festival, etc.)
• Local tours for education programs, such as Leadership Lodi, in which City staff
are participating
These costs shall be evaluated against expenses incurred by the City General Fund for
Transit (rent of office space, secretarial work). Should the costs of performing "special"
transit services for City sponsored events exceed the expenses incurred by the City
General Fund for Transit, the difference shall be paid to the Transit fund, Transit
services for either City and/or non-profit events with City Council/staff participation shall
be limited as outlined in Paragraph C.
C. All requests shall be subject to paying for the full cost of service.
U. The City's Transportation Manager shall advertise annually in focal newspapers and at bus
trade organizations for City events and public service events expected to be approved by the
City Council (Sandhill Crane Festival, Grape Festival, etc.) to determine if any private
operator is willing and/or able to perform the service. If no such provider exists, the City of
Lodi's transit service may be utilized at the fully -allocated rate, An administrative fee of $50
will be charged to each applicant to cover the advertisement costs.
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• • .
USE OF TRANSIT SERVICES OUTSIDE OF REGULAR OPERATIONS
PROCEDURE
TRANSIT — 1
Page 2 of 2
The City of Lodi's Transportation Manager upon receipt of a request for service, in conjunction
with the transit operator, shall determine that the policy requirements are met. Upon that
determination the following general procedures apply.
1. All applications for special services shall be submitted to either the Transportation
Manager or transit operator no less than four weeks prior to an event. (Applications
shall be made available at City Hall and the Transit Office.) This shall allow for the
proper arrangements to be made to accommodate the service. Applications not
presented to Council for approval with the annual advertisement for special events per
Section HI of the Policy require eight weeks notice to allow for Council agenda
scheduling.
2. The transit operator shall attempt to utilize existing service to the extent possible to
meet the requested needs of applicants. All requests which are eligible under the
standard daily operations of Dial-A-Ride/Grapeline service shall be operated as such.
3. Applications which do not meet the conditions of the policy shall be returned within
three working days to the applicant to allow for alternative transportation
arrangements to be made.
4. A deposit of $25 shall be required at the time the reservation is confirmed.
5. Applicant shall contact the transit operator three days before event to re -confirm
details submitted in applications or to cancel the service request. Any modifications
must be made at least 24 hours in advance, however, any cancellation after three
days prior to the scheduled service shall forfeit their deposit.
6. Payment is due in full at the time of service. City of Lodi departments will be billed
according to City billing practices.
7. Payment for services shall be charged according to the applicable published rates.
8. In July of each year, all applicants for special service per Section II B, C of the Policy
will be invited to submit their requests for the upcoming year. At that time, they will be
assigned to the yearly schedule not to exceed 40 specials or $10,000 a year.
Requests for services shall be apportioned first to City -sponsored events with the
remaining requests allocated equitably among the applicants. This will allow for
agencies that have events scheduled for later in the year to apply instead of allowing
for a first come, first serve basis. The Transportation Manager will notify the
applicants once the 40 specials/$10,000 of service have been allocated for the year.
9. The Transportation Manager shall maintain a list of private providers within the City of
Lodi, the City of Stockton, North San Joaquin County and the City of Galt who are to
be contacted and shall advertise to update the list as required by Federal and State
regulations.
Pptrantrov.doc 06/02/04