HomeMy WebLinkAboutResolutions - No. 2003-109RESOLUTION NO. 2003-109
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING THE LOW BID
IN CATEGORY 1 AND ALL BIDS IN CATEGORY6 OF THE ELECTRIC
UTILITY OVERHEAD AND UNDERGROUND DISTRIBUTION HARDWARE
SUPPLY CONTRACT FOR FISCAL YEARS 2003-05, AND FURTHER
AWARDING THE CONTRACTS TQ THE EVALUATED LOW BIDDERS
MEETING SPECIFICATION IN EACH OF THE CATEGORIES 1 THROUGH
5 OF THE TWO-YEAR SUPPLY AGREEMENT, AND FURTHER
AUTHORIZING READVERTISEMENT FOR BIDS FOR CERTAIN ITEMS
ON THE EQUIPMENT LIST IN CATEGORY 6
WHEREAS, in answer to notice duly published in accordance with law and the order
of this City Council, sealed bids were received and publicly opened on June 11, 2003, at
11:00 a.m. for various items of overhead and underground distribution hardware under a
supply agreement covering Fiscal Years 2003-05, described in the specifications therefore
approved by the City Council on May 21, 2003; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown as follows:
Category 1 (Wood Crossarms) Western States Electric, Portland, OR
Category 2 (Overhead Hardware) Graybar Electric, Sacramento
Category 3 (Electrical Tape) Southwest Power, Benicia
Category 4 (Underground Hardware)Southwest Power, Benicia
Category 5 (Underground Hardware)Southwest Power, Benicia
Estimated annual total:
Estimated two-year total:
$ 6,533.96
$18,323.53
$ 4,778.50
$ 2,805.81
$ 6.120.74
$38,562.54
$77,125.08
WHEREAS, bids were evaluated on the basis of price (55% of evaluation criteria)
and stocking and replenishment lead-times (45%). Related items were grouped into one of
six categories, and lowest evaluated bids were determined for each category; and
WHEREAS, by establishing a supply contract with one or more suppliers, the City
can have a guaranteed source for these components without maintaining a Targe inventory at
the MSC warehouse. This means the City will have less money committed to inventory, yet
have the components available to schedule and carry out construction or maintenance
projects; and
WHEREAS, a detail of the bid evaluation is attached hereto as Exhibit A. Since one
of the seven items in Category 6 has only one approved manufacturer and it was brought to
staff's attention that only one bidder is authorized to represent that manufacturer, it is
therefore staff's recommendation to reject all bids for Category 6 and redefine the equipment
list to allow competition; and
WHEREAS, the City Manager recommends (1) rejecting the low bid in Category 1
(Wood Crossarms) for failure to meet bid requirements (bidder proposed a one-time delivery
rather than a two-year supply arrangement), and all bids in Category 6 (Underground Rubber
Products) because of restrictive specifications in that category, (2) award supply contracts to
the low evaluated bidders in each of the Categories 1 through 5 of the two-year supply
agreement for an estimated two-year total amount of $77,125.08, and (3) authorize staff to
re -advertise for certain items in the equipment list for Category 6, making specifications less
restrictive to allow a more competitive bid environment.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby (1) rejects
the low bid in Category 1 (Wood Crossarms) for failure to meet bid requirements (bidder
proposed a one-time delivery rather than a two-year supply arrangement), and all bids in
Category 6 (Underground Rubber Products) because of restrictive specifications in that
category, (2) hereby awards supply contracts to the low evaluated bidders in each of the
Categories 1 through 5 of the two-year supply agreement for an estimated two-year total
amount of $77,125.08, and (3) further authorizes staff to re -advertise for certain items in the
equipment list for Category 6, making specifications less restrictive to allow a more
competitive bid environment.
Dated; July 2, 2003
I hereby certify that Resolution No. 2003-109 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 2, 2003, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Howard, Land, and Mayor
Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
2003-109
-"?)L-,1,---._
SUSAN J. BLACKSTON
City Clerk
Description Qty.
CATEGORY VI
LB EIb Recept #2
Unit Price (Each)
Extension
Std Pack
LB EIb Recept #210
Unit Price (Each)
Extension
Std Pack
200A Protect Cap
Unit Price (Each)
Extension
Std Pack
300
300
160
200A 15kV Bushing W 160
Unit Price (Each)
Extension
Std Pack
200A 3 -way Module
Unit Price (Each)
Extension
Std Pack
200A 4 -way Module
Unit Price (Each)
Extension
Std Pack
50
50
Summary of Bids
Poleline URD Hardware
Supply Contract 03-05
Bids Opened 6/11/03
Westem Southwest Wesco
States Elec. Power Dist.
Portland Benicia S. F.
Graybar Brooks
Elec Mfg
Sacramento Bellingham
$25.15 $22.42 $22.45 No bid
$7,545.00 $6,726.00 $6,735.00
1 15 1
$25.15 $22.42 $22.45
$7,545.00 $6,726.00 $6,735.00
1 15 1
$20.00 $19.77 $19.10
$3,200.00 $3,163.20 $3,056.00
$24.87 $22.09 $21.95
$3,979.20 $3,534.40 $3,512.00
$92.00 $95.34 $95.35
$4,600.00 $4,767.00 $4,767.50
$104.00 $110.47 $109.20
$5,200.00 $5,523.50 $5,460.00
General Intraline All -Phase
Pacific Electric
Portland Burlingame Stockton
No bid No bid No bid No bid
15kV Stand Off Insulator 100
Unit Price (Each)
Extension
Std Pack
Category Subtotal
7.75% Sales Tax
TOTAL CATEGORY VI
Lead Times:
Est Reserve Stock
Replenish Reserve Stock
Prod Dely ARO
Rankings:
Price
Est Reserve Stock
Replenish Reserve Stock
Product Dely ARO
Evaluated Rankings:
Comments:
$36.70
$3,670.00
$35,739.20
$2,769.79
$38,508.99
$31.40
$3,140.00
Note A
$33,580.10
$2,602.46
$36,182.56
Summary of Bids
Poleline URD Hardware
Supply Contract 03-05
Bids Opened 6/11/03
$31.05
$3,105.00
Note A
$33,370.50
$2,586.21
$35,956.71
60 45 days 60 days 56 days
60 45 days 60 days 56 days
5 45 work days 5 work days 2 work days
3
1
1
3
2.7
2
1
3
1
1.95
Price firm Price firm
until 6/30/04 until 6/30/04
Subj to 3% Subj to 3%
esc. 7/1/04 esc. 7/1/04
1
1
2
1
1.1
Note A:
Approved item is
available from
only one
supplier.
Products quoted
by Southwest
Power and
Wesco are
not on EUD
approved list.