HomeMy WebLinkAboutResolutions - No. 2002-72RESOLUTION NO. 2002-72
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN
RECORDS RETAINED BY THE FINANCE
DEPARTMENT
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records
retained by the Finance Department, an inventory of which is attached hereto,
marked Exhibit A, and thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his
written consent to the destruction of the records inventoried on
Exhibit A attached hereto and the destruction of those records is
hereby authorized.
Dated: April 3, 2002
I hereby certify that Resolution No. 2002-72 was passed and adopted by
the City Council of the City of Lodi in a regular meeting held April 3, 2002, by the
following vote:
AYES: COUNCIL MEMBERS — Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACK ON
City Clerk
2002-72
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE FINANCE
DEPARTMENT REQUESTED TO BE DESTROYED PURSUANT TO
GOVERNMENT CODE SECTION 34090
-------------------------------------------------------------
-------------------------------------------------------------
1. Administrative Leave Balances
01/93-12/96
2.
Employee Balances & Step Increases
01/95-12/96
3.
Daily Exception Time Sheets
01/95-12/98
4.
Overtime Reports
01/95-12196
5.
Vacation Accrual Reports
01/95-12/96
6.
Payroll Deductions
01/93-12/94
7.
Holiday and Comp Pay Off
1989-1993
8.
LTD Reports
1995-1996
9.
Fringe Benefit Reports
01/87-12/94
10.
Deferred Compensation Payroll Deduction Reports
1985-12/98
11
PERS Reports
1980-12/98
12.
Farmers & Merchants Bank and Bank of America Bank Statements
1994-1998
13.
Employee Travel Spreadsheets
1993-1998
15.
Employee Taxable Travel
1995-1998
16.
Vehicle Fuel Reports
1992-1995
17.
Purchase Orders
1994-1995
18.
Contract Payment folders
1975-1999
19
Expenditures by Object Code
1996-1997
20.
Collector's Daily Reports
07/97-06/98
21.
Expenditure Summary
1997
22.
Appropriation Ledgers
1996-1998
23.
Revenue Ledgers
07/96-06/86
24.
Employee Advance Ledgers
07/93-06/96
25.
Miscellaneous Journal Entries
07/96-06/99
26.
Accounts Payable Invoice Register
07/97-06/99
27.
Accounts Payable Distribution & Claims Registers
1997-1999
28.
Employee Pension Cards
07/95-06/96
29.
Social Security Worksheets
01/66-12/97
30.
Expenditure Reports
1996-1997
31.
General Ledger
1997-1998
32.
941 E
1987-1993
33.
Trial Balance
1987-1989
34.
Special Allocations
1987-1989
35.
W2's Benefit Letters
01/96-12/98
36.
Returned W2's
Prior to 1999
37.
YTD Earnings
01/87-12/96
38.
Uniform Allowance
1993
39.
Payroll Register
93-98
40.
W2's & 1099's
89-93
41.
Utility Customer Contracts (Service Orders)
96-97
42.
Utility Billing Registers
96-97
43. Utility Billing Daily Audit Reports
44. Utility Final Pages and Utility Billing Pages
45. Window Receipts
46. Business Tax Applications
47. Cash Receipt Registers
48. Inactive Account Registers
49. Inactive Accounts in Arrears Registers
50. Employee Pension Cards
Dated: ✓KQ.. a 4. a vva
APPROVED FOR DESTRUCTION:
RA DALL A. HAY
City Attorney
City of Lodi
Dated: Agyeez 2z owa,?=
96-97
96-97
96-97
96-97
96-97
96-97
96-97
1950-1960
Ut��" _a ri�.iJ
VICKY MC THIE
Finance Department Director