HomeMy WebLinkAboutResolutions - No. 2002-25RESOLUTION NO. 2002-25
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING A REVISED JOB SPECIFICATION
FOR THE POSITION OF CITY CLERK
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
approve a revised job specification for the position of City Clerk, as shown on Exhibit A,
attached hereto.
Dated: February 6, 2002
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I hereby certify that Resolution No. 2002-25 was passed and adopted by the Lodi
City Council in a regular meeting held February 6, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-25
CITY OF LODI
EXHIBIT A
February 6, 2002
Under policy direction of the City Council, plans, organizes, coordinates and directs the
operations of the City Clerk's department; serves as Clerk of the City Council and Secretary of
the Lodi Public Improvement Corporation, Industrial Development Authority, Lodi Financing
Corporation and Redevelopment Agency of the City of Lodi; administers municipal elections;
provides policy guidance and expert professional assistance to City departments and the citizens
of the community in areas of responsibility; performs related duties as required.
This position is responsible for the preparation of City Council meeting agendas, packets and
minutes, custody, maintenance and indexing of official city records, enforcement of laws
pertaining to public records; administering legal procedures required for Assessment Districts,
annexations and reorganizations, street and easement vacations, etc; and performs duties required
by the City Clerk as set forth by state statute.
Duties may include, but are not limited to, the following;
• Plans, organizes, coordinates and directs the work of the City Clerk's department; prepares
and administers the department's budget; develops and directs the implementation of goals,
objectives, policies, procedures and work standards for the department.
• Works closely with the City Manager, City Council, department management and other
public and private entities in providing information and services.
• Analyzes and enforces regulations pertaining to public records, municipal elections,
campaign financing and conflict of interest.
• Attends City Council meetings and is responsible for the documentation, maintenance, and
dissemination of council actions including minutes, ordinances, resolutions and contracts.
• Receives and processes initiative and referendum petitions; directs City-wide conflict of
interest and campaign financing programs and serves as Filing Officer for campaign
disclosure statements and Statements of Economic Interest.
• Attends and records closed sessions of the City Council.
• Plans, organizes and directs the conduct of municipal elections, in accordance with state and
local election and campaign financing laws.
• Plans, organizes, assigns, directs, evaluates and reviews the work of assigned stair, selects
assigned personnel and provides for their training and professional development.
• Prepares a variety of reports and shares signatory power for City contract administration,
memoranda for submission to the City Manager, City Council and other agencies.
• Confers with and provides expert professional assistance to members of City departments in
areas of responsibility and appears in court as required.
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• Represents the City in meetings with representatives of governmental agencies, business;
professional and community agencies and the public.
• Monitors and maintains current knowledge of developments related to City Clerk matters:
evaluates their impact upon City operations and recommends and implements policy and
procedural improvements.
MINIMUM QUALIFICATIONS:
]Knowledge of-
• Principles and practices of administrative management, including records management and
systems analysis and implementation.
• Ordinances and codes pertaining to records management, the conduct of municipal elections,
City Council appeals and the Brown Act.
• Administrative principles and methods including goal setting, program development and
implementation, budgeting, staffing, and work standards development.
• Principles and practices of effective employee supervision and department -level
management.
• Principles and practices of contract development, administration and evaluation.
il' i
• Plan, organize, assign, direct, review and evaluate departmental staff and activities.
• Select, motivate, and evaluate staff and provide for their training and professional
development.
• Analyze and interpret complex legal documents and contracts and administrative procedures
and regulations.
• Develop and implement goals, objectives, policies, procedures, work standards and internal
controls.
• Prepare clear, concise and complete general meeting minutes, documentation, and -other
reports and correspondence.
• Plan, organize and coordinate effective municipal elections.
• Prepare and present organized and accurate oral reports.
• Exercise sound, independent judgment within general policy guidelines.
• Establish and maintain effective working relationships with City departments, City Council,
other public, private entities and citizen groups and the public.
Other Requirements:
Must be willing to attend meetings outside of normal working hours.
Certification as a municipal clerk is desirable.
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Any combination equivalent to experience and education that would likely provide the required
knowledge and abilities would be qualifying. A typical combination is:
Education:
Equivalent to a Bachelor's degree from an accredited college or university in public
administration or a related field.
Experience:
• Three years of progressively responsible administrative experience.
• Additional responsible administrative experience with a municipal agency may be substituted
for the required education on a year for year basis up to a maximum of two years of College
Education.